Postal Ballot Notice

RIGA SUGAR CO LTD Registered office: 14 Netaji Subhas Road, 2nd Floor P S Hare Street, Kolkata, (Wholly owned subsidiary of Nirani Sugars Limited) West Bengal, India, 700001 CIN: L15421WB1980PLC032970 Tel: 9766057999 PO-Riga, Dist-Sitamarhi, Bihar, Pin-843327 Email: riga.cgm@niranigroups.com August 27, 2026 The Manager, Listing Department, BSE Limited, Scrip Code: 507508 Sub.: Postal Ballot Notice Dear Sir / Madam, Please find enclosed postal ballot notice dated August 13, 2026 along with the explanatory statement thereto (“Notice”), seeking approval of the Members only by way of remote e-voting (“E-voting”) to transact the following special business: S. No. Type of Resolution Description of Resolution Shifting of the Registered Office of the Company from the 1. Special Resolution State of West Bengal to the State of Karnataka, and consequent alteration of the Memorandum of Association The aforesaid Notice is being sent electronically to those Members whose names appear in the register of members of the Company and/or in the register of beneficial owners maintained by the depositories as on Friday, August 14, 2026 (“Cut-off Date”). Members holding shares as on the Cut-off Date are entitled to vote on the resolution as mentioned in the Notice. The Company has engaged the services of MUFG Intime India Private Limited (formerly Link Intime India Private Limited), for facilitating E-voting through its InstaVote platform. The detailed procedure with respect to E-voting is mentioned in the ‘Notes’ to the Notice. Key information pertaining to postal ballot is as under: S. No. Particulars Details 1. E-voting starts at 9.00 am (IST) on Monday, August 31, 2026 5.00 pm (IST) on Tuesday, September 29, 2. E-voting ends at 2026 3. Results of postal ballot On or before Thursday, October 1, 2026 This disclosure will also be hosted on the Company's website viz. www.rigasugar.com. Kindly take the same on record. Yours faithfully, For Riga Sugar Company Limited Saurav Singh Company Secretary & Compliance Officer ICSI Membership No.: A63910 Encl.: As above RIGA SUGAR COMPANY LIMITED | Postal Ballot Notice RIGA SUGAR COMPANY LIMITED CIN: L15421WB1980PLC032970 | Registered Office: 14, Netaji Subhas Road, 2nd Floor, Kolkata – 700001, West Bengal Tel: 080-23256500 | Email: cs@niranigroups.com | Website: www.rigasugar.com POSTAL BALLOT NOTICE (including facility for voting through Remote E-Voting) [Pursuant to Section 110 read with Section 108 of the Companies Act, 2013, Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, Secretarial Standard – 2 (SS-2), and applicable MCA General Circulars] To the Members of the Company, NOTICE is hereby given that pursuant to and in compliance with the provisions of Sections 108, 110 and other applicable provisions, if any, of the Companies Act, 2013 (the “Act”), read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 (the “Rules”), the Secretarial Standard on General Meetings issued by the Institute of Company Secretaries of India (“SS-2”) and other applicable laws, rules and regulations (including any statutory modification(s) or re-enactment(s) thereof for the time being in force), the resolution set out below is proposed to be passed by the Members of the Company as on the Cut-off Date (as defined below) (“Members”), through postal ballot (the “Postal Ballot”), by means of physical Postal Ballot Forms as well as through remote e-voting (the “Remote E-Voting”), in the manner set out in this Notice. The Statement pursuant to Section 102(1) and other applicable provisions of the Act, read with the Rules, setting out all material facts relating to the resolution proposed in this Notice, is set out under the heading ‘Explanatory Statement’ below and forms part of this Notice. The Board of Directors has appointed Mr. Sandeep Singh, Practising Company Secretary (Membership No.: A69668; COP No.: 26099), as Scrutinizer for conducting the Postal Ballot and Remote E-Voting process, i.e. for scrutinising the Postal Ballot Forms and the votes cast through Remote E-Voting received from the Members, in a fair and transparent manner. The Scrutinizer has communicated his willingness to be so appointed and will be available for the said purpose. The Scrutinizer’s decision on the validity of the votes cast in the Postal Ballot and through Remote E-Voting shall be final. This Notice, together with the Postal Ballot Form and a postage prepaid self-addressed Business Reply Envelope, is being sent to the Members whose names appear in the Register of Members of the Company as on the Cut-off Date, by registered post / speed post / courier at their registered addresses, and, in addition, by electronic mail to those Members whose e-mail addresses are registered with the Company, in terms of Rule 22 of the Companies (Management and Administration) Rules, 2014. The step-by-step instructions for casting votes through the Postal Ballot Form and through Remote E-Voting are set out in the Notes to this Notice below and form an integral part of this Notice. Members are requested to carefully read the Notes to this Notice and to complete, sign and return the enclosed Postal Ballot Form so as to reach the Registered Office of the Company, or to cast their vote through Remote E- Voting, not later than the last date and time indicated below: CIN: L15421WB1980PLC032970 | www.rigasugar.com | Page 1 of 12 RIGA SUGAR COMPANY LIMITED | Postal Ballot Notice KEY DATES AT A GLANCE Date of dispatch of this Notice Thursday, August 27, 2026 Remote E-Voting period commences 9:00 A.M. (IST) on Monday, August 31, 2026 Remote E-Voting period ends 5:00 P.M. (IST) on Tuesday, September 29, 2026 Last date for receipt of duly completed Postal 5:00 P.M. (IST) on Tuesday, September 29, 2026 Ballot Form Cut-off Date for reckoning voting rights August 14, 2026 Postal Ballot Forms received after the aforesaid date and time shall not be valid, and the Member concerned shall be deemed not to have exercised his/her/its right to vote. The Scrutinizer will, after the last date for receipt of the Postal Ballot Forms and closure of the Remote E-Voting period, count the votes cast by the Members and submit a consolidated Scrutinizer’s Report to the Chairman or the Managing Director of the Company, or to any other person so authorised, within seven (7) days from the said last date, in terms of Rule 22(6) of the Rules. The results of the Postal Ballot will thereafter be announced by the Chairman or the person so authorised, and will be displayed on the notice board at the Registered Office of the Company and on the Company’s website (www.rigasugar.com). SPECIAL BUSINESS Item No. 1 Shifting of the Registered Office of the Company from the State of West Bengal to the State of Karnataka, and consequent alteration of the Memorandum of Association. To consider and, if thought fit, to pass, with or without modification(s), the following resolution as a Special Resolution: RESOLVED THAT pursuant to the provisions of Sections 4, 12, 13 and all other applicable provisions, if any, of the Companies Act, 2013 read with the Companies (Incorporation) Rules, 2014 (including any statutory modification(s) or re-enactment thereof for the time being in force), and subject to the approval of the Central Government (powers delegated to the Regional Director) and such other approvals as may be necessary, the consent of the Members be and is hereby accorded for shifting the Registered Office of the Company from the State of West Bengal to the State of Karnataka, i.e., from ‘14, Netaji Subhas Road, 2nd Floor, Kolkata - 700001, West Bengal’ to ‘Survey No. 166, Kulali Cross, Jamkhandi Mudhol Road, Bagalkot, Bagalkot, Karnataka, India - 587313’. RESOLVED FURTHER THAT Clause II of the Memorandum of Association relating to the situation of the Registered Office be and is hereby al [Showing first 8,000 characters — download PDF for full document]