Shareholders meeting

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Thankyionug, Youfrasi thfully, FoSrH IVMAI LLLSI MITED tt:: ALA COMPANSYE CRETARY Encalsa: b ove AA/SML/LETTOTN ESRE &BSE General information about company Scrip code 540961 NSE Symbol SHIVAMILLS MSEI Symbol NOTLISTED ISIN INE644Y01017 Name of the company SHIVA MILLS LIMITED Type of meeting AGM Date of the meeting / last day of receipt of postal ballot forms (in case of Postal Ballot) 27-08-2026 Start time of the meeting 12:00 PM End time of the meeting 12:20 PM Scrutinizer Details Name of the Scrutinizer R DHANASEKARAN Firms Name R DHANASEKARAN Company Secretary in Practice Qualification CS Membership Number 7070 Date of Board Meeting in which appointed 27-05-2026 Date of Issuance of Report to the company 27-08-2026 Voting results Record date 20-08-2026 Total number of shareholders on record date 7967 No. of shareholders present in the meeting either in person or through proxy a) Promoters and Promoter group 0 b) Public 0 No. of shareholders attended the meeting through video conferencing a) Promoters and Promoter group 4 b) Public 36 No. of resolution passed in the meeting 4 Disclosure of notes on voting results Resolution(1) Resolution required: (Ordinary / Special) Ordinary Whether promoter/promoter group are interested in the agenda/resolution? Approval of Financial Statements for the year ended 31st March, 2026, the Description of resolution considered Report of the Board of Directors and the Report of the Auditors thereon No. of No. of % of Votes polled No. of No. of % of votes in % of Votes Mode of Category shares votes on outstanding votes – in votes – favour on votes against on votes voting held polled shares favour against polled polled (7)= (1) (2) (3)=[(2)/(1)]*100 (4) (5) (6)=[(4)/(2)]*100 [(5)/(2)]*100 E-Voting 6475916 100 6475916 0 100 0 Poll Promoter and 6475916 Promoter Postal Ballot Group (if applicable) Total 6475916 6475916 100 6475916 0 100 0 E-Voting 27686 98.4356 27686 0 100 0 Poll 28126 Public- Institutions Postal Ballot (if applicable) Total 28126 27686 98.4356 27686 0 100 0 E-Voting 7146 0.3343 7146 0 100 0 Poll 360 0.0168 360 0 100 0 2137766 Public- Non Institutions Postal Ballot (if applicable) Total 2137766 7506 0.3511 7506 0 100 0 Total 8641808 6511108 75.3443 6511108 0 100 0 Whether resolution is Pass or Not. Yes Disclosure of notes on resolution Details of Invalid Votes Category No. of Votes Promoter and Promoter Group Public Insitutions Public - Non Insitutions Resolution(2) Resolution required: (Ordinary / Special) Ordinary Whether promoter/promoter group are interested in the agenda/resolution? Appointment of Director in the place of Smt A Lalitha, (DIN 00003688) who Description of resolution considered retires by rotation and being eligible, offers herself for re-appointment No. of No. of % of Votes polled No. of No. of % of votes in % of Votes Mode of Category shares votes on outstanding votes – in votes – favour on votes against on votes voting held polled shares favour against polled polled (7)= (1) (2) (3)=[(2)/(1)]*100 (4) (5) (6)=[(4)/(2)]*100 [(5)/(2)]*100 E-Voting 6475916 100 6475916 0 100 0 Poll Promoter and 6475916 Promoter Postal Ballot Group (if applicable) Total 6475916 6475916 100 6475916 0 100 0 E-Voting 27686 98.4356 27686 0 100 0 Poll 28126 Public- Institutions Postal Ballot (if applicable) Total 28126 27686 98.4356 27686 0 100 0 E-Voting 7146 0.3343 7146 0 100 0 Poll 360 0.0168 360 0 100 0 2137766 Public- Non Institutions Postal Ballot (if applicable) Total 2137766 7506 0.3511 7506 0 100 0 Total 8641808 6511108 75.3443 6511108 0 100 0 Whether resolution is Pass or Not. Yes Disclosure of notes on resolution Details of Invalid Votes Category No. of Votes Promoter and Promoter Group Public Insitutions Public - Non Insitutions Resolution(3) Resolution required: (Ordinary / Special) Ordinary Whether promoter/promoter group are interested in the agenda/resolution? Appointment of M/s CSR & Co Chartered Accountants, Coimbatore (ICAI Firm Registration No.014424S), as the Statutory Auditors of the Company to hold office for Description of resolution considered a term of five consecutive years, from the conclusion of the 11th Annual General Meeting until the conclusion of the 16th Annual General Meeting of the Company No. of No. of % of Votes polled No. of % of votes in % of Votes Mode of No. of votes Category shares votes on outstanding votes – favour on votes against on votes voting –in favour held polled shares against polled polled (1) (2) (3)=[(2)/(1)]*100 (4) (5) (6)=[(4)/(2)]*100 (7)=[(5)/(2)]*100 E-Voting 6475916 100 6475916 0 100 0 Poll Promoter 6475916 Postal Promoter Ballot (if Group applicable) Total 6475916 6475916 100 6475916 0 100 0 E-Voting 27686 98.4356 27686 0 100 0 Poll 28126 Public- Postal Institutions Ballot (if applicable) Total 28126 27686 98.4356 27686 0 100 0 E-Voting 7146 0.3343 7146 0 100 0 Poll 360 0.0168 360 0 100 0 2137766 Public- Non Postal Institutions Ballot (if applicable) Total 2137766 7506 0.3511 7506 0 100 0 Total 8641808 6511108 75.3443 6511108 0 100 0 Whether resolution is Pass or Not. Yes Disclosure of notes on resolution Details of Invalid Votes Category No. of Votes Promoter and Promoter Group Public Insitutions Public - Non Insitutions Resolution(4) Resolution required: (Ordinary / Special) Ordinary Whether promoter/promoter group are interested in the agenda/resolution? Ratification of remuneration payable to Sri M Nagarajan, Cost Auditor (Firm Description of resolution considered Registration No. 102133) for the year ending 31st March 2027 No. of No. of % of Votes polled No. of No. of % of votes in % of Votes Mode of Category shares votes on outstanding votes – in votes – favour on votes against on votes voting held polled shares favour against polled polled (7)= (1) (2) (3)=[(2)/(1)]*100 (4) (5) (6)=[(4)/(2)]*100 [(5)/(2)]*100 E-Voting 6475916 100 6475916 0 100 0 Poll Promoter and 6475916 Promoter Postal Ballot Group (if applicable) Total 6475916 6475916 100 6475916 0 100 0 E-Voting 27686 98.4356 27686 0 100 0 Poll 28126 Public- Institutions Postal Ballot (if applicable) Total 28126 27686 98.4356 27686 0 100 0 E-Voting 7146 0.3343 7146 0 100 0 Poll 360 0.0168 360 0 100 0 2137766 Public- Non Institutions Postal Ballot (if applicable) Total 2137766 7506 0.3511 7506 0 100 0 Total 8641808 6511108 75.3443 6511108 0 100 0 Whether resolution is Pass or Not. Yes Disclosure of notes on resolution Details of Invalid Votes Category No. of Votes Promoter and Promoter Group Public Insitutions Public - Non Insitutions R.D HANASEKARAN 15/62 2I,FI l oPoarrT,sr naP dlea za M.CFo.mC..,S . OS DrN.a njappCao iRmob-a6ad4t0,1o1 r8e CompSaencyr ienPt raaryc tice Pho:n0 e4 2-223 044M7o9b i+l99e14: 4 12404 80 E-m:as ihla lr@pgcmsa il.com Certifi7c4/a2t0e2 6N-o2.7: CONSOLIDASTCERDU TINIRZEEPRO'RFSTO RR EMOTEE- VOTIANNGD E-VOTIANTTG H EA NNUAGLE NERMAELE TING (PurstuoaS netc t1i0o8on f t heC ompanAicet,2s 0 1r3 [Showing first 8,000 characters — download PDF for full document]