Submission of Notice of 80th Annual General Meeting

SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in Date: August 27, 2026 The Manager Dept. of Corporate Services, BSE Ltd, Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001 Scrip Code: 530185 – Surat Trade and Mercantile Limited Dear Sir/Madam, Sub: Submission of Notice of the 80th Annual General Meeting under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 ==================================================== As required under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we are enclosing herewith Notice of the 80th Annual General Meeting for the Financial Year 2025-26 to be held on Tuesday, 22nd September, 2026 at 03:30 P.M. (IST) through Video Conferencing / Other Audio-Visual Means (VC/OAVM). The same will also be hosted on the Company’s website at www.stml.in. Please take the same on your records. Thanking You, Yours faithfully, For SURAT TRADE AND MERCANTILE LIMITED Ankita Prasiddha Shroff Company Secretary and Compliance Officer Membership No.: A36425 Encl: As above. SURAT TRADE AND MERCANTILE LIMITED NOTICE To consider and, if thought fit, to pass with or without modifications the following Resolution as a Special Notice is hereby given that the 80th Annual General Resolution: Meeting (AGM) of the Company will be held on Tuesday, "RESOLVED THAT pursuant to the provisions of Sections 22nd September, 2026, at 03:30 P.M. (IST) through Video 149, 150, 152 and 160 read with Schedule IV and other Conferencing (VC) or Other Audio-Visual Means (OAVM) applicable provisions, if any, of the Companies Act, deemed to be held at the registered office of the Company 2013 ("the Act"), the Companies (Appointment and to transact the following business: Qualification of Directors) Rules, 2014 and Regulations 17, ORDINARY BUSINESS: 25(2A) and other applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, Item No. 1: Adoption of Audited Financial Statements 2015 ("Listing Regulations") (including any statutory To receive, consider and adopt the Audited Financial modification(s) or re-enactment(s) thereof for the time Statements of the Company for the Financial Year ended being in force), and based on the recommendation of the March 31, 2026, the Report of the Board of Directors and Nomination and Remuneration Committee and the Board Auditor thereon. of Directors, Mr. Deepak N. Shah (DIN: 07356807), who has submitted a declaration confirming that he meets the To consider and, if thought fit, to pass with or without criteria of independence as prescribed under the Act and modifications the following Resolution as an Ordinary the Listing Regulations and is eligible for re-appointment, Resolution. be and is hereby re-appointed as an Independent Director “RESOLVED THAT the Audited Financial Statements of the of the Company, not liable to retire by rotation, to hold Company for the financial year ended March 31, 2026, office for a second term of five consecutive years with and the reports of the Board of Directors and Statutory effect from 11th August, 2027 up to 10th August, 2032 (both Auditors thereon, as circulated to the Members, are days inclusive). hereby considered and adopted.” RESOLVED FURTHER THAT the Board of Directors of the Item No. 2: Re-appointment of a Director retires by Company (including any Committee thereof) be and is rotation hereby authorised to do all such acts, deeds, matters and To appoint a director in place of Mr. Alok P. Shah (DIN: things and to execute all such documents and writings 00218180), who retires by rotation in terms of Section as may be considered necessary, proper or expedient for 152(6) of the Companies Act, 2013 and being eligible, giving effect to this Resolution." offers himself for re-appointment. To consider and, if thought fit, to pass with or without By order of the Board of Directors modifications the following Resolution as an Ordinary For and on behalf of Resolution. SURAT TRADE AND MERCANTILE LIMITED "RESOLVED THAT pursuant to the provisions of Section 152 and other applicable provisions, if any, of the Companies Act, 2013, Mr. Alok P. Shah (DIN: 00218180), who retires Sd/- by rotation and, being eligible, offers himself for re- Ankita Prasiddha Shroff appointment, be and is hereby re-appointed as a Director Company Secretary & Compliance Officer of the Company, liable to retire by rotation." Membership Number: A36425 SPECIAL BUSINESS: Place: Surat Date: 12th August, 2026. Item No. 3: Re-appointment of Independent Director REGISTERED OFFICE To re-appoint Mr. Deepak N. Shah (DIN: 07356807) as an 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Independent Director for a second term of five consecutive Puna Kumbharia Road, Dumbhal, Surat - 395010 years. 2 Annual Report 2025-26 SURAT TRADE AND MERCANTILE LIMITED NOTES: through VC / OAVM on their behalf and to vote through remote e-voting, to the Scrutiniser through 1. The Explanatory Statement pursuant to Section e-mail at csjigarvyas@gmail.com with a copy marked 102(1) of the Companies Act, 2013, as amended to evoting@kfintech.com and to the Company at ("Act"), setting out the material facts concerning sharedepartment@stml.in the business under Item No. 3 forms part of this Notice. Further, the relevant details, as required 3. Since this AGM is being held pursuant to the MCA under Regulation 36 and other applicable provisions circulars read with the SEBI Circulars, through VC/ of the SEBI (Listing Obligations and Disclosure OAVM, physical attendance of members has been Requirements) Regulations, 2015 ("SEBI Listing dispensed with. Accordingly, the facility to appoint Regulations") and Secretarial Standards on General proxy to attend and cast vote for the members will Meetings (SS-2) issued by the Institute of Company not be available for this AGM. Hence, the proxy Secretaries of India, in respect of (i) the Director form, attendance slip and route map of AGM are not retiring by rotation under Item No. 2; and (ii) the annexed to this notice. Director seeking re-appointment under Item No. 3 4. The Members can join the AGM in the VC/OAVM are set out in Annexure A to this Notice. mode 15 minutes before and after the scheduled time 2. The Ministry of Corporate Affairs (‘MCA’), inter alia, of the commencement of the Meeting by following vide its General Circular No(s). 14/2020 dated April 8, the procedure mentioned in the Notice. The facility 2020, 17/2020 dated April 13, 2020, 20/2020 dated of participation at the AGM through VC/OAVM will be May 5, 2020, and subsequent circulars issued in this made available for 1000 members on first come first regard, the latest being General Circular No. 03/2025 served basis. This will not include large Shareholders dated September 22, 2025 (collectively referred to (Shareholders holding 2% or more shareholding), as ‘MCA Circulars’), has permitted the holding of the Promoters, Institutional Investors, Directors, Key AGM through Video Conferencing (‘VC’) or through Managerial Personnel, the Chairpersons of the Other Audio-Visual Means (‘OAVM’), without the Audit Committee, Nomination and Remuneration physical presence of the Members at a common Committee and Stakeholders Relationship venue. Committee, Auditors etc. who are allowed to attend the AGM without restriction on account of first come Further, the Securities and Exchange Board of India first served basis. (‘SEBI’) vide its Circular(s) dated May 12, 2020, January 15, 2021, May 13, 2022, January 5, 2023, October 6, 5. The attendance of the Members attending the AGM 2023, October 7, 2023, October 3, 2024 and June 5, through VC/OAVM will be counted for the purpose 2025 (‘SEBI Circulars’) and other applicable circulars of reckoni [Showing first 8,000 characters — download PDF for full document]