Shareholders meeting

NILA SPACES LIMITED NSL/CS/2026/34 Date: 06 July 2026 To, To, The Department of Corporate Services The Listing Department BSE Limited National Stock Exchange of India Limited Phirozee Jeejeebhoy Towers, Exchange Plaza, C/1, Block G, Dalal Street Fort, Bandra- Kurla Complex, Bandra(E), Mumbai- 400 001 Mumbai - 400 051 Scrip Code: 542231 Scrip Symbol: NILASPACES Dear Sir, ul Notice of Po: Ballot under Section 110 of the Companies Act, 2013 Pursuant to Regulation 30 and other applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose herewith copy of Notice of Postal Ballot dated 04 July 2026 along with Explanatory Statement. You are requested to take the same on your record. Thanking you, Yours faithfully, For, Nila Spaces Limited Ms. Gopi Dave Company Secretary Encl:a/a Address : 1” Floor, Sambhaav House, Opp. Chief Justice's Bungalow, Bodakdev, Ahmedabad-380015 P:+91794003 6817 / 18, 2687 0258 | E : info@nilaspaces.com | W : www.nilaspaces.com | CIN : L45100GJ2000PLC083204 CIN: L45100GJ2000PLC083204 Registered Office: First Floor, Sambhaav House; Opp: Chief Justice’s Bunglow; Bodakdev, Anmedabad- 380015 Phone: 079 40036817/18 | Fax: +91 79 30126371 Email: secretarial@nilaspaces.com |Website: www.nilaspaces.com NOTICE OF POSTAL BALLOT [Pursuant to Section 110 of the CompaniAecst, 2013, (the “Act’) read with Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014)] Dear Members, Notice is hereby given that pursuant to the provisions of Section 110 and all other applicable provisions, if any, of the Act, read together with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force) (“Rules”), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (the “SEBI Listing Regulations”), General Circular Nos. 14/2020 dated 8 April 2020, 17/2020 dated 13 April 2020, 20/2020 dated 5 May 2020, 22/2020 dated 15 June 2020, 33/2020 dated 28 September 2020, 39/2020 dated 31 December 2020, 10/2021 dated 23 June 2021, 20/2021 dated 8 December 2021, 3/2022 dated 5 May 2022 and 11/2022 dated 28 December 2022, 09/2023 dated 25 December 2023 and 09/2024 dated 19 September 2024, Circular No. 03/2025 dated September 22, 2025 issued by the Ministry of Corporate Affairs, Government of India (‘MCA Circulars'), Secretarial Standard on General Meetings (“SS-2") issued by the Institute of Company Secretaries of India and any other applicable law, rules and regulations (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force), the resolutions set out below are proposed to be passed as Ordinary and/or Special Resolutions by the Members of Nila Spaces Limited (the “Company”) by means of Postal Ballot, only by way of remote e-voting (“e-voting”) process. The proposed resolutions and the Explanatory Statement pursuant to Section 102(1) of the Act, read with Rules framed thereunder; setting out the material facts concemning the resolutions mentioned in this Postal Ballot Notice (“Notice”), are annexed hereto. In compliance with Regulation 44 of the SEBI Listing Regulations and pursuant to the provisions of Sections 108 and 110 of the Act read with the Rules framed thereunder and the MCA Circulars, the manner of voting on the proposed resolutions is restricted only to e-voting i.e. by casting votes electronically instead of submitting postal ballot forms. The instructiofnosr e-voting are appended to this Notice. The Board of Directors of the Company has appointed Mr. Umesh Ved of M/s Umesh Ved & Associates, Practicing Company Secretary as the Scrutinizer for conducting the postal ballot process in a fair and transparent manner. Members are requested to carefully read the instructions mentioned under the head 'Information and Instructions for e-voting' in this Notice and record their assent (“FOR”) or dissent (‘AGAINST”) on the proposed resolutions through the e-voting process not later than 5:00 p.m. (IST) on Wednesday, 05 August 2026 failing which it will be considered that no reply has been received from the Member. The Company has engaged the services of National Securities Depository Limited (hereinafter referred to as “NSDL" or “Service Provider”) for facilitating e-voting to enable the Members to cast their votes electronically instead of dispatching postal ballot forms. In accordance with the MCA Circulars, the Company has made necessary arrangements with M/s. MCS Registrar & Share Transfer Agent, Registrar and Share Transfer Agent (‘RTA”) to enable the Members to register their e-mail address. Those Members who have not yet registered their e-mail address are requested to register the same by following the procedure set out in this Notice. The postal ballot results will be submitted within 2 working days from conclusion of the e-voting period to the stock exchanges in accordance with the SEBI Listing Regulations. The Scrutinizer will submit the results of the e-voting to the Chairman of the Company or any other authorized officer(s) of the Company after completion of the scrutiny of the e-voting. The results of the Postal Ballot along with the Scrutinizer's Report will also be displayed on the website of the Company at www.nilaspaces.com under investor segment and will also be available on the website of NSDL at www.evoting.nsdl.com and on website of BSE Limited and National Stock Exchange of India Limited where the equity shares of the Company are listed. The proposed resolutions, if approved, will be taken as having duly passed on the last date specified for e-voting by the requisite majority of Members by means of Postal Ballot, i.e. 05 August 2026. SPECIAL BUSINESS 1. To approve appointment of Mr. Deep S Vadodaria (DIN: 01284293) as Chairman & Managing Director: To consider and if thought fit, to pass with or without modification(s), the following resolution as Special Resolution RESOLVED THAT pursuant to provisions of Sections 196, 197 and 203 (including any statutory modification or re-enactment thereof for the time being in force) read with Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, in accordance Schedule V of the Companies Act, 2013 and all other applicable provisions and pursuant to the recommendation of the Nomination and Remuneration Committee and approval of the Board of Directors, consent, permission and approval of the members of the Company be and is hereby accorded to appoint of Mr. Deep S Vadodaria (DIN: 01284293), who fulfils the conditions prescribed under Schedule V of the Companies Act, 2013 as Chairman & Managing Director of the Company for a period of 3 (three) years with effect from 07 May 2026 on the terms, conditions and remunerations as set out below:. a) Basic Salary payable monthly: maximum upto Rs. 10,00,000/- (Rupees Ten Lac Only) per month. b) The above maximum remuneration shall be separate and in addition to any remuneration, if any, being paid by subsidiaries of the Company. c) Period of Appointment: 3 [Three) years w.e.f May 07,2026. d) In the event of there being loss or inadequacy of profit for any financial year, the aforesaid remuneration payable to Mr. Deep S. Vadodaria shall be the minimum remuneration payable to him in terms of the provisions of Schedule V of the Companies Act, 2013. e) Mr. Deep Vadodaria shall also be entitled for the reimbursement of actual entertainment, travelling, boarding, and lodging expenses, telephone and mobile expenses, conveyance incurred by him in connection with the Company's business and such other benefit, amenities and other privileges as may be, from time to time, available to the other Senior Managerial personnel of the Company. Mr. Deep Vadodaria shall, subject to the supervision and control of the Board of Directors , carry out such duties as may be entrusted t [Showing first 8,000 characters — download PDF for full document]