Shareholders meeting

AVADH/SE/2026-27/16 July 6, 2026 The Manager The Manager Listing Department Listing Department National Stock Exchange of India Limited BSE Ltd. ‘Exchange Plaza’ 1st Floor, New Trading Ring C - 1, Block G, Bandra-Kurla Complex Rotunda Building, P.J. Towers Bandra (E) Dalal Street, Fort Mumbai 400051 Mumbai-400 001 SYMBOL – AVADHSUGAR STOCK CODE - 540649 Dear Sirs, Sub: Intimation of 12th Annual General Meeting The 12th Annual General Meeting (‘AGM’) of the Company will be held on Tuesday, 28th July, 2026 via Video Conferencing / Other Audio – Visual Means, in accordance with the relevant circulars issued by the Ministry of Corporate Affairs and the Securities and Exchange Board of India. We are submitting herewith the Notice of AGM for the financial year 2025-26, which is also being sent through electronic mode to the Members. The same is available on the Company’s website at www.avadhsugar.com . Kindly take the same on your record. Thanking you, Yours faithfully, For Avadh Sugar & Energy Limited Prashant Kapoor Company Secretary ACS – 15576 Encl.: as above Corporate Office: 5th Floor, Birla Building, 9/1 R. N. Mukherjee Road, Kolkata 700 001. Email: birlasugar@birla-sugar.com Phone: + 91 33 2243 0497 / 8, 2248 7068, 3057 3000, 3041 0900 Fax: + 91 33 2248 6369 Regd. Office: P.O. Hargaon, Dist. Sitapur, U.P., PIN 261 121 . Website: www.avadhsugar.com . CIN:L15122UP2015PLC069635 CIN L15122UP2015PLC069635 Registered Office: P.O. Hargaon, Dist. Sitapur (U.P.), Pin – 261 121; Phone: (05862) 256220 Email: avadhsugar@birlasugar.org; Website: www.avadhsugar.com Notice of 12th Annual General Meeting NOTICE is hereby given that the 12th (Twelfth) Annual 5. To consider and if thought fit, to pass the following General Meeting of Avadh Sugar & Energy Limited will Resolution as Special Resolution: be held on Tuesday, 28th July, 2026 at 11:00 am (IST) “RESOLVED THAT in accordance with the through Video Conferencing (“VC”) / Other Audio-Visual provisions of Sections 149, 150 and 152 and other Means (“OAVM”) to transact the following business: applicable provisions, if any, of the Companies Act, 2013 (“the Act”), and the Rules made thereunder, ORDINARY BUSINESS read with Schedule IV of the Act and applicable 1. To receive, consider and adopt the Audited Financial regulations of the SEBI (Listing Obligations and Statements for the financial year ended 31st Disclosure Requirements) Regulations, 2015 (“Listing March, 2026 and the Reports of the Directors and Regulations”) (including any statutory modification(s) Auditors thereon. or re-enactment thereof for the time being in force), the Articles of Association of the Company and 2. To declare Dividend on Equity Shares for the financial pursuant to recommendation of the Nomination and year ended 31st March, 2026. Remuneration Committee and approval of the Board 3. To appoint a Director in the place of Mr. Sukhvir Singh of Directors, the approval of the Shareholders of the (DIN: 06645482), who retires by rotation in terms of Company be and is hereby accorded for appointment Section 152(6) of the Companies Act, 2013 and, being of Mr. Amit Dalal (DIN:00297603), who has submitted eligible, seeks re-appointment. a declaration confirming the criteria of Independence under Section 149(6) of the Act read with the Listing SPECIAL BUSINESS Regulations, as amended from time to time, and in 4. To consider, and if thought fit, to pass the following respect of whom the Company has received a notice resolution as an Ordinary Resolution: in writing from a Member proposing his candidature for the office of Director pursuant to Section 160 of “RESOLVED THAT pursuant to the provisions of the Act, as an Independent Director on the Board of Section 148 and all other applicable provisions the Company, for a term of 5 (five) consecutive years of the Companies Act, 2013 read with Rule 14 of w.e.f. 12th May, 2026 to 11th May, 2031 and whose the Companies (Audit and Auditors) Rules, 2014 office shall not be liable to retire by rotation; (including any statutory modification(s) or re- enactment thereof for the time being in force), the RESOLVED FURTHER THAT the Board of Directors payment of remuneration of H1,92,500/- (Rupees of the Company be and are hereby authorized to One Lakh Ninety-Two Thousand Five Hundred Only) settle any question, difficulty or doubt, that may arise (apart from reimbursement of out of pocket expenses in giving effect to this resolution, do all such acts, and applicable taxes) to Cost Auditor, Mr. Somnath deeds, matters and things as may be necessary and Mukherjee (Firm Registration Number - 102110), sign and execute all documents or writings as may for conducting the audit of the cost records of the be necessary, proper or expedient for the purpose Company for the financial year ending 31st March, of giving effect to this resolution and for matters 2027, as approved by the Board of Directors on the concerned therewith or incidental thereto.” recommendation of the Audit Committee, be and is hereby ratified.” Avadh Sugar & Energy Limited Annual Report 2025-26 6. To consider and if thought fit, to pass the following criteria for Independence as provided under the Act Resolution as Special Resolution: and the Listing Regulations and holds office up to the date of this Annual General Meeting, be and is hereby “RESOLVED THAT in accordance with the appointed as an Independent Director on the Board provisions of Sections 149, 150 and 152 and other of the Company, for a term of 5 (five) consecutive applicable provisions, if any, of the Companies Act, years w.e.f. 15th June, 2026 to 14th June, 2031 and 2013 (“the Act”), and the Rules made thereunder, whose office shall not be liable to retire by rotation; read with Schedule IV of the Act and applicable regulations of the SEBI (Listing Obligations and RESOLVED FURTHER THAT the Board of Directors Disclosure Requirements) Regulations, 2015 (“Listing of the Company be and are hereby authorized to Regulations”) (including any statutory modification(s) settle any question, difficulty or doubt, that may arise or re-enactment thereof for the time being in force), in giving effect to this resolution, do all such acts, the Articles of Association of the Company, Mr. Rahul deeds, matters and things as may be necessary and Chhabra (DIN : 10041446), who was appointed as an sign and execute all documents or writings as may Additional Director of the Company with effect from be necessary, proper or expedient for the purpose 15th June, 2026, pursuant to Section 161 of the Act, of giving effect to this resolution and for matters by the Board of Directors on the recommendation of concerned therewith or incidental thereto.” the Nomination and Remuneration Committee, and who has submitted the declaration that he meets the By Order of the Board For Avadh Sugar & Energy Limited Prashant Kapoor Place : Kolkata Company Secretary Dated : 10th June, 2026 ACS – 15576 NOTES: 6. Additional information, pursuant to Regulation 36(3) of the SEBI Listing Regulations and Secretarial Standard 1. Pursuant to the latest General Circular No. 03/2025 - 2 on General Meetings, issued by The Institute of dated 22nd September, 2025 issued by the Ministry of Company Secretaries of India, in respect of Director Corporate Affairs (MCA), Circular dated 3rd October, seeking appointment/ re-appointment at this AGM is 2024 issued by SEBI and such other applicable circulars furnished as Annexure to this Notice. issued by MCA and SEBI (the Circulars), the Company is convening the 12th Annual General Meeting (AGM) 7. Institutional / Corporate Shareholders (i.e. other through Video Conferencing (VC)/Other Audio-Visual than individuals / HUF, NRI, etc.) are required to Means (OAVM), without the physical presence of the send a scanned copy (PDF/JPG Format) of its Board Shareholders at a common venue. or governing body Resolution/Authorization etc., authorizing its representative to attend the AGM 2. In compliance with the provisio [Showing first 8,000 characters — download PDF for full document]