Shareholders meeting

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TheP ostBaall lNootti ciesa lsmoa dea vailoanbt lhewe e bsoiftth ee C ompaanty www.mwaanasugarwse.bcsooifttm he,Se t oEcxkc hanig.BeeSs.LE, i miatneNdda tional Stock ExocfhI anndgiea Laitmw iwtwe.db seindainadw. wcwon.ms eindia.com respecatniodv net lhwyee, b soifRt TeA i .Mea.sS ervLitcde,ws w awt. masserv.com Thiisfs o yro uirn formaantirdoe nc ords. Thankyionug, Youfrasi thfully, FoMra waSnuag arLsi mited (AshKoukm aSrh ukla) CompaSneyc retary ACS-29673 Encalsa: b ove Mawana Sugars Limited (CIN: L74100DL1961PLC003413) Registered Office: 5th Floor, Kirti Mahal, 19, Rajendra Place, New Delhi – 110125 Phone No: 011-25739103, Fax No:011-25743659 E-mail: corporate@mawanasugars.com, Website: www.mawanasugars.com NOTICE OF POSTAL BALLOT [Pursuant to Sections 110 and 108 of the Companies Act 2013 read with the Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014] The Members, Notice is hereby given pursuant to the provisions of Sections 110 and 108 of the Companies Act, 2013 (“the Act”) read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 (“Rules”), applicable provisions of the Secretarial Standard – 2 on General Meetings (“SS 2”) issued by the Institute of Company Secretaries of India, Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“the Listing Regulations”), and other applicable laws, rules and regulations (including any statutory modification(s) or re-enactment(s) thereof for the time being in force and as amended from time to time), for seeking approval of the Members of Mawana Sugars Limited (“the Company”/“MSL”) to the Special resolutions appended below, proposed to be passed through Postal Ballot by way of voting through electronic means (“e-voting”). Accordingly, the Company is offering the facility to its members, to exercise their right to vote on the resolutions appended to this Postal Ballot Notice (“Notice”), by electronic means only. For this purpose, the Company has engaged the services of National Securities Depository Limited (‘NSDL’) to provide remote e-voting facility to its members. In line with the circulars issued by the Ministry of Corporate Affairs (MCA) vide General Circulars No. 14/2020 dated 8th April 2020, 17/2020 dated 13th April 2020 and 03/2025 dated 22nd September 2025 and any other circulars issued from time to time by MCA (collectively the “MCA Circulars”), the Notice is being sent only by e- mail to those members whose e-mail addresses are registered with the Company’s RTA i.e., Mas Services Limited or Depositories as on Friday, 14th August, 2026 being the cut-off date for the purpose. The communication of the assent or dissent of the Members would take place through the process of e-voting. Members may please note that the Notice will also be available on the Company’s website at www.mawanasugars.com, website of the Stock Exchanges, i.e. BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively, and on the website of RTA i.e. Mas Services Ltd, at www.masserv.com The Board of Directors of the Company has appointed M/s Nirbhay Kumar & Associates, (Peer Review Certificate No. 2441/2022), Practicing Company Secretaries to act as the Scrutinizer, for conducting the Postal Ballot process, in a fair and transparent manner. The Scrutinizer will submit his report to the Managing Director or any person duly authorized by the Board for the purpose, after completion of scrutiny of e-voting process in a fair and transparent manner. The resolutions, if approved by the requisite majority, shall be deemed to have been passed on the last date of e-voting i.e. Thursday, 17th September, 2026, in terms of SS- 2 issued by the Institute of Company Secretaries of India. The result of the Postal Ballot along with the Scrutinizer’s Report will be announced not later than 2 (two) working days of the conclusion of the e-voting and shall be hosted on the website of the Company (www.mawanasugars.com), BSE Limited and National Stock Exchange of India Limited, where the equity shares of the Company are presently listed and NSDL. SPECIAL BUSINESSES: 1. Re-appointment of Mr. Satish Agrawal (DIN-00167589) as Non-Executive Independent Director of the Company for Second Term To consider and if thought fit, to pass the following resolution as a Special Resolution: “RESOLVED THAT pursuant to the provisions of Sections 149, 150 and 152 and other applicable provisions, if any, read along with Schedule IV to the Companies Act, 2013 (‘the Act’) [inclu [Showing first 8,000 characters — download PDF for full document]