Minutes of 16th Annual General Meeting of InfoBeans Technologies Limited

MINUTES OF THE 16th ANNUAL GENERAL MEETING OF THE MEMBERS OF INFOBEANS TECHNOLOGIES LIMITED HELD ON FRIDAY, 07TH DAY OF AUGUST, 2026 AT 04:00 P.M THROUGH VIDEO CONFERENCING / OTHER AUDIO VISUAL MEANS (VC). Serial Number of the meeting - AGM/16/2025-2026 Type of Meeting – Annual General Meeting Day & Date – Monday, 07th August Time of Commencement of Meeting – 04:00 P.M. Time of Conclusion of Meeting – 04:27 P.M. DIRECTOR’s & KMP’s PRESENT:- Mr. Avinash Sethi Director & CFO Mr. Siddharth Sethi Managing Director Ms. Opal Perry Non-Executive Independent Director Mr. Sumer Bahadur Singh Non-Executive Independent Director Ms. Surbhi Jain Company Secretary & Compliance Officer IN ATTENDANCE:- Mr. Krunal Sanghvi Associate Director - Finance Mr. Manish Maheshwari Secretarial Auditor M/s. M. Maheshwari & Associates Mr. Arpit Jain Joint Statutory Auditor SRBC & Co. LLP Mr. Chaitanya Deshpandey Joint Statutory Auditor SRBC & Co. LLP DETAILS OF MEMBERS PRESENT CHAIRMAN:- Mr. Avinash Sethi was appointed as the Chairman of the Meeting by the members present. Mr. Avinash Sethi took the chair. He extended the warm welcome to all the members present, Directors, Secretarial Auditor, Statutory Auditors and all other persons present in the meeting. QUORUM:- The Company Secretary, Ms. Surbhi Jain informed that the members present at the meeting were in adequate number to form quorum for transacting the businesses of the meeting as stated in the notice of Annual General Meeting dated 07th August, 2026. PROXIES Pursuant to Circular No. 14/2020 issued by the Ministry of Corporate Affairs (MCA), the facility for appointment of proxy for the AGM was not provided to the Members. Chairman Initials [ ] Accordingly, there was no proxy present at the meeting. The Company Secretary, Ms. Surbhi Jain introduced the Directors through roll call and Chairperson of the Audit Committee & Stakeholders Relationship Committee Ms. Opal Perry and Chairperson of Nomination & Remuneration Committee, Mr. Sumer Bahadur Singh is also available. The Chairman thereafter delivered the chairman speech to the members at the Annual General Meeting. The Chairman further informed that Notice of convening 16th Annual General Meeting, Director’s report along with annexures thereto, the Audited Financial statements along with notes for the financial year ended March 31st, 2026 and the Statutory Auditor’s and Secretarial Audit Report for the financial year ended March 31st, 2026 have already been circulated to members by electronic mode as per the records of Registrar. With the permission of members present in the meeting, the Notice of the 16th Annual General Meeting and Annual report for the year ended 2025-2026 was taken as read. The Chairman informed that requisite quorum as required under Section 103 of the Companies Act, 2013 was present and called the meeting in order. REMOTE E-VOTING & VOTING AT AGM VENUE The Company Secretary, Ms. Surbhi Jain informed that as per the requirements of the Companies Act, 2013 the Remote-E-voting was commenced from 03rd August 2026 at 09:00 A.M. to 06th August 2026 till 05:00 P.M. and has already completed on 06th August, 2026 at 5.00 P.M.(I.S.T.) and voting at the General Meeting shall be conducted electronically. The Members who are in the records of the Company as on the cutoff date i.e. 31st July, 2026 shall only be entitled to participate in the voting process. The members can vote electronically in the meeting. Members who have already casted his vote by Remote E-voting shall not be entitled to cast their e-vote during the meeting. No query has been registered or raised from shareholders. The Company Secretary also informed that the Company has appointed CS Manish Maheshwari, Practicing Company Secretary (FCS 5174, COP 3860) as scrutinizer to scrutinize the e-voting results as well as voting through poll. Further, the Chairman asked the members of the company present in the meeting to raise their queries relating to the financial and accounting affairs of the Company and the same shall be replied by the Chairman of the Audit Committee. However, no questions were raised. On completion of the e-voting process, the meeting concluded at 4:27 p.m. The Company received the Scrutinizers Report regarding Remote e-voting and e-voting of the 16th Annual General Meeting, on 07th August, 2026 Presented herein below are the item wise results of the e-Voting at the AGM. Thereafter, Ms. Surbhi Jain read agenda items of the notice of Annual General Meeting one by one as per notice of the AGM. AUDITOR’S REPORT: The Chairman informed that Auditors report did not contain any qualifications, observations and comments on financial transactions or matters having adverse effect on the functioning of the company, there was no need to read the report at the Annual General Meeting in terms of Section 145 of the Companies Act 2013. ALL THE RESOLUTIONS AS PER THE NOTICE CONVENING THE AGM WERE PASSED AS DETAILED BELOW: Chairman Initials [ ] Item No. 01 – Adoption of Financial Statements To consider and adopt the audited financial statements (including the consolidated financial statements) of the company for the financial year ended March 31, 2026 and the reports of the Board of Directors “the Board”) and auditors thereon. “Resolved That the Audited Balance Sheet for the year ended on 31st March, 2026 and Statement of Profit and Loss of the year ended on that date together with Notes, Schedules and Cash Flow Statement, Director’s Report (including Report on Corporate Governance and Management Discussion Analysis report) and the Report of Auditor’s Report thereon placed before this meeting be and are hereby received approved and adopted.” “Resolved That the Audited Balance Sheet for the year ended on 31st March, 2026 and Statement of Profit and Loss of the year ended on that date together with Notes, Schedules and Cash Flow Statement, Director’s Report (including Report on Corporate Governance and Management Discussion Analysis report) and the Report of Auditor’s Report thereon placed before this meeting be and are hereby received approved and adopted.” Total paid up shares No. of Votes % on Votes polled Total Votes Polled (Remote e- 53360356 100 voting and e-voting at AGM) No. of Votes polled in Favour and 53360352 100 %age thereof No. of Votes polled Against and 4 0 %age thereof Accordingly the Chairman declared that the Resolution is passed as an Ordinary Resolution Item No. 02 – Re-appointment of Mr. Avinash Sethi (DIN: 01548292) as a Director, who retires by rotation and being eligible seek re-appointment To appoint a director in place of Mr. Avinash Sethi (DIN: 01548292), who retires by rotation and being eligible seek re-appointment. “Resolved That Mr. Avinash Sethi (DIN: 01548292), who retires by rotation at this meeting and being eligible, has offered himself for re-appointment as the Director of the Company, liable to retire by rotation” Total paid up shares No. of Votes % on Votes polled Total Votes Polled (Remote e- 5,33,60,356 100 voting and e-voting at AGM) No. of Votes polled in Favour and 5,33,60,352 100 %age thereof No. of Votes polled Against and 4 0 %age thereof Accordingly the Chairman declared that the Resolution is passed as an Ordinary Resolution Item No. 03- Declaration of Dividend To declare a final dividend at the rate of INR 0.50 (Fifty Paise) per equity share of the company along with a special dividend of INR 0.50 (Fifty Paise) per equity share for the year ended 31st March, 2026. Chairman Initials [ ] Total paid up shares No. of Votes % on Votes polled Total Votes Polled (Remote e- 5,33,60,356 100 voting and e-voting at AGM) No. of Votes polled in Favour and 5,33,60,352 100 %age thereof No. of Votes polled Against and 4 0 %age thereof Accordingly the Chairman declared that the Resolution is passed as an Ordinary Resolution Vote of Thanks: As there was no other business to be transacted, the meeting came to an end with a vote of thanks to the Chair. The aforesai [Showing first 8,000 characters — download PDF for full document]