Notice convening the 17th Annual General Meeting of the company for the FY ended March 31, 2026

To, VPIL/BSEL/2026-27/18082026 BSE Ltd., Tuesday, August 18, 2026 Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai-400 001 (Maharashtra) Sub.: Notice convening the 17th Annual General Meeting (“AGM”) Under Regulation 30(2) Of SEBI (Listing Regulations and Obligations Requirements) Regulations, 2015 Dear Sir/Madam, We wish to inform you that the 17th Annual General Meeting of the Company is scheduled to be held on Saturday, 12th September, 2026 at 11:00 A.M. through Video Conferencing. In this regard, please find attached the Notice and Instructions for E-voting of 17th Annual General Meeting of the Company. Further, the same is also available on Company’s website: www.vinayakpolycon.com You are kindly requested to take the same on record. Thanking You, For Vinayak Polycon International Limited Shikha Natani Company Secretary & Compliance Officer Membership No.: 45901 Enclosed: As above ANNUAL REPORT 2025-26 VINAYAK POLYCON INTERNATIONAL LIMITED (CIN: L25209RJ2009PLC030620) Registered Office: 312, Navjeevan Complex, 29, Station Road, Jaipur-302006 Email: investor@vinayakpolycon.com, Website: www.vinayakpolycon.com Phone: 0141-2377007 NOTICE NOTICE is hereby given that the 17th Annual General Meeting of the members of Vinayak Polycon International Limited will be held on Saturday, 12th September, 2026 at 11:00 A.M. through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”) to transact the following business: ORDINARY BUSINESS 1. To adopt the audited financial statement of the Company for the financial year ended March 31, 2026 and the reports of the Board of Directors and Auditors thereon. 2. To appoint a director in place of Mr. Vikram Baid (DIN 0217347), who is liable to retire by rotation and being eligible offers himself for re-appointment. Date: 01.08.2026 Place: Jaipur Registered Office: 312, Navjeevan Complex,29, By Order of the Board of Directors Station Road, Jaipur-302006 (Rajasthan) For Vinayak Polycon International Limited Tel: 0141-2377007 investor@vinayakpolycon.com www.vinayakpolycon.com VIKRAM BAID WHOLE TIME DIRECTOR & CHIEF FINANCIAL OFFICER DIN: 00217347 NOTES: 1. The 17th AGM is being convened through VC / OAVM pursuant to General Circular Nos. 14/2020 dated 8 April 2020, 17/2020 dated 13 April 2020, 20/2020 dated 5 May 2020, and subsequent Circulars issued in this regard, latest being Circular No. 03/2025 dated 22 September 2025, issued by the Ministry of Corporate Affairs (‘MCA’) and the Circulars issued from time to time by Securities and Exchange Board of India (‘SEBI’) hereinafter collectively referred to as ‘Circulars’, which permit the companies to hold AGM through VC / OAVM, which does not require physical presence of members at a common venue and sending physical copies of Annual Report. The deemed venue for the 17th AGM shall be the Registered Office of the Company, i.e. 312, Navjeevan Complex, 29, Station Road, Jaipur- 302006 (Rajasthan) ANNUAL REPORT 2025-26 2. The Company has appointed National Securities Depository Ltd (“NSDL”), to provide the VC facility for conducting the AGM and for voting through remote e-voting and e-voting at the AGM. The procedure for participating in the meeting through VC/ OAVM is explained in these notes. 3. In terms of the MCA Circulars, since the physical attendance of Members has been dispensed with, there is no requirement for the appointment of proxies. Accordingly, the facility of appointment of proxies by Members under Section 105 of the Act will not be available for this AGM and hence the Proxy Form and Attendance Slip are not annexed to this Notice. The attachment of the route map for the AGM venue is also not required. 4. Members of the Company under the category of Institutional Investors are encouraged to attend and vote at the AGM through VC/OAVM. Corporate Members and other non- individual members intending to have their representatives attend the Meeting through VC/OAVM pursuant to Section 113 of the Act, are requested to send to the Company, a certified copy of the relevant Board Resolution /authorization letter together with the specimen signature of the representative(s) authorized to attend and vote on their behalf at the Meeting. 5. The Register of Directors and Key Managerial Personnel and their shareholding, maintained under Section 170 of the Companies Act, 2013 and the Register of Contracts or Arrangements in which the directors are interested, maintained under Section 189 of the Companies Act, 2013 and other documents, if any, referred to in this AGM Notice will be available for inspection at the Registered office of the Company at 312, Navjeevan Complex 29, Station Road, Jaipur, Rajasthan, India- 302006 between 3:00 P.M (IST) and 5:00 P.M (IST) in working days till the date of AGM. 6. The attendance of the Members attending the AGM through VC will be counted for the purpose of reckoning the quorum under Section 103 of the Act. 7. The additional details of Directors retiring by rotation pursuant to Regulation 36(3) of the Listing Regulations as amended from time to time and the Secretarial Standards issued by the Institute of Company Secretaries of India, is annexed as Annexure I and forms part of this Notice. 8. According to the provisions of Section 108 of the Act read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended) and Regulation 44 of Listing Regulations (as amended), and the MCA Circulars, the Company is providing the facility of remote e-voting to its Members in respect of the business to be transacted at the AGM. For this purpose, the Company has entered into an agreement with NSDL for facilitating voting through electronic means, as the authorized agency. The facility of casting votes by a member using a remote e-voting system as well as e-voting during the AGM will be provided by NSDL. 9. Pursuant to MCA Circulars, SEBI Circulars the Annual Report for F.Y. 2025-26 and the Notice of the 17th AGM of the Company are being sent only by electronic mode to Members whose e-mail address is registered with the Company/Registrar & Transfer Agent or the Depository ANNUAL REPORT 2025-26 Participant(s). Those Members, who have not yet registered their email addresses and consequently, have not received the Notice and the Annual Report, are requested to get their email addresses and mobile numbers registered by following the guidelines mentioned in these notes. Further, in terms of Reg. 36(1)(b) of Listing Regulations, for those shareholders whose email id is not registered, a letter providing the web-link, including the exact path where complete details of the Annual Report are available, is being sent at their registered address. 10. The Annual Report and Notice calling the AGM have also been uploaded on the website of the Company at www.vinayakpolycon.com. The same can also be accessed from the website of the Stock Exchange i.e., BSE Limited at www.bseindia. com and the website of NSDL (agency for providing the Remote e-Voting facility) i.e. www.evo)ng.nsdl.com. The Company will also publish an advertisement in the newspapers containing details of the AGM and other relevant information for Members viz. manner of registering e- mail Id., Cut-off date for e-voting, etc. 11. Members are requested to send all their correspondence directly to Mas Services Limited, Registrar and Transfer Agent (“RTA”) of the Company at T-34, 2nd Floor, Okhla Industrial Area Phase II, New Delhi – 110 020. Tel–011– 41320335/26387281-83, E-mail: investor@masserv.com. 12. As per Regulation 40 of SEBI Listing Regulations, as amended from time to time, securities of listed companies can be transferred only in dematerialized form with effect from April 1, 2019. In view of this and to eliminate all risks associated with physical shares and for ease of portfolio management, members holding shares in physical form are requested to consider converting their holdings to dematerialized form. Members can contact the Company’s RTA for assistance in this [Showing first 8,000 characters — download PDF for full document]