Shareholders meeting

Prostarm/Secretarial/2026-27/52 August 17, 2026 BSE Limited National Stock Exchange of India Limited Phiroze Jeejeebhoy Towers, Exchange Plaza, C-1, Block G, Dalal Street, Mumbai – 400 001 Bandra Kurla Complex, Bandra (E), Mumbai – 400 051 Scrip Code: 544410 Scrip Symbol: PROSTARM Sub: Notice of 19th Annual General Meeting (“AGM”) for the Financial Year ended March 31, 2026 Ref: Regulation 30 and 34 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements Regulations), 2015 (the “SEBI Listing Regulations”) Dear Sir/Madam, This is further to our letter dated August 12, 2026, wherein we had informed that the 19th Annual General Meeting (‘AGM’) of the Company will be held on Friday, September 11, 2026 at 03.00 p.m. (IST) through Video Conferencing (‘VC’)/ Other Audio-Visual Means (‘OAVM’) in accordance, with the relevant circulars issued by Ministry of Corporate Affairs and the Securities and Exchange Board of India. We are enclosing herewith Notice of the 19th AGM of the Company, which is being sent to the Members, who have registered their e-mail addresses with the Depository Participant(s). Key Information pertaining to the 19th AGM: Day, Date & Time of AGM Friday, September 11, 2026 at 03:00 p.m. (IST) Venue of AGM VC / OAVM. The venue of the meeting shall be deemed to be the Registered Office of the Company situated at ‘Plot No. EL 79, Electronic Zone, TTC, MIDC, Mahape, Navi Mumbai, Thane – 400710, Maharashtra, India’. Cut-off date for E-voting Friday, September 04, 2026 E-voting start time and date Tuesday, September 08, 2026 at 9:00 a.m. (IST) E-voting end time and date Thursday, September 10, 2026 at 05:00 p.m. (IST) The Notice convening the 19th AGM of the Company are available on the website of the Company at www.prostarm.com. Kindly take the above information on record. Thanking you, For Prostarm Info Systems Limited Sachin Gupta Company Secretary and Compliance officer Membership No: F12500 Encl: As above Notice Notice is hereby given that the 19th (Nineteenth) Annual General Meeting (“AGM”) of the Members of Prostarm Info Systems Limited (‘the company’) will be held on September 11, 2026 at 03:00 P.M. (IST) through Video Conferencing (“VC”)/ Other Audiovisual Means (“OAVM”), to transact the business as set out in this notice to transact the following business. The venue of the meeting shall be deemed to be the Registered office of the Company situated at Plot No. EL 79, Electronic Zone, TTC, MIDC, Mahape, Navi Mumbai, Thane – 400710, Maharashtra, India. Ordinary Business: the Companies Act, 2013 read with the Companies (Audit and Auditors) Rules, 2014 and the applicable Item no.1: provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (including To receive, consider and adopt the audited any statutory modification(s) or re-enactment(s) standalone and consolidated financial thereof for the time being in force) and based on statements of the Company for the financial year the recommendation of the Audit Committee and ended March 31, 2026 together with the reports of the Board of Directors, the consent of the Members Board of Directors and of Auditors thereon. be and is hereby accorded for the appointment of “RESOLVED THAT the Audited Standalone and M/s. Valawat and Associates, Chartered Accountants Consolidated Financial Statements of the Company (Firm Registration No.: 003623C), as the Statutory for the Financial Year ended March 31, 2026 comprising Auditors of the Company to hold office for a term of of the Balance Sheet as at that date, the Statement of five consecutive years from the conclusion of this Profit and Loss, the Statement of Changes in Equity, Annual General Meeting until the conclusion of the 24th the Cash Flow Statement for the year ended on that Annual General Meeting of the Company to be held date and the Notes to Financial Statements together for the Financial Year 2030-31, on such remuneration with the Reports of the Board of Directors and Auditors as may be mutually agreed upon between the Board thereon, be and are hereby approved and adopted.” of Directors and the Statutory Auditors; Item no.2: RESOLVED FURTHER THAT the Board of Directors of the Company be and is hereby authorized to settle any To Re-appoint Mr. Ram Agarwal (DIN: 01739245) question, difficulty or doubt, that may arise in giving as a Director of the Company, liable to retire the effect to this resolution and to do all acts, deeds, by rotation, who had offered himself of re- matters and things and take all such steps as may appointment. be necessary, proper or expedient in connection “RESOLVED THAT pursuant to Section 152(6) and therewith or incidental thereto, to give effect to other applicable provisions of the Companies Act, this resolution including but not limited to filing the 2013 read with the Companies (Appointment and necessary forms, returns and documents with the Qualification of Directors) Rules, 2014 including any Registrar of Companies, Stock Exchanges and other statutory modification(s) or re-enactment(s) thereof statutory/regulatory authorities.” for the time being in force) and Articles of Association of the Company, Mr. Ram Agarwal (DIN: 01739245), Special Business: Whole Time Director & CEO , who retires by rotation at this Annual General Meeting of the Company, being Item no. 4: eligible, has offered himself for re-appointment; To Ratify the Remuneration payable to M/s Y R RESOLVED FURTHER THAT any Director and/or the Doshi & Company Cost Auditor for the Financial Company Secretary of the Company be and are Year 2026-27. hereby severally authorised to take such steps, as In this regard, to consider and if thought fit, to pass may be required, for obtaining necessary approvals, the following resolution as an Ordinary Resolution: if any and further to do all such acts, deeds and things as may be necessary, proper or expedient “RESOLVED THAT pursuant to the provisions of section to give effect to this resolution and for the matters 148(3) and all other applicable provisions of the concerned and incidental thereto.” Companies Act, 2013 (“Act”) read with the Companies (Audit and Auditors) Rules, 2014 and the Companies Item no.3: (Cost Records and Audit) Rules, 2014 (including any statutory modification(s) or reenactment(s) To Appoint M/s Valawat and Associates as the thereof, for the time being in force) and based on Statutory Auditors of the Company. the recommendations of the Audit Committee and In this regard, to consider and if thought fit, to pass the Board of Directors, the remuneration payable the following resolution as an Ordinary Resolution: to M/s Y R Doshi & Company, Cost Accountant (Firm Registration No. 000003) who were appointed by “RESOLVED THAT pursuant to the provisions of Sections the Board of Directors of the Company to conduct 139, 141, 142 and other applicable provisions, if any, of the audit of the Cost records of the Company for the - 30 - Prostarm Info Systems Limited Corporate Overview Statutory Reports Financial Statements Financial Year 2026-27 amounting to not exceeding (ML), Industrial Automation, Smart Infrastructure, ₹70,000/- (Rupees Seventy Thousand Only), plus Renewable Energy Integration, Battery Energy applicable taxes and reimbursement of out of Storage Systems (BESS), Energy Storage pocket expenses (at actual) be and is hereby ratified Solutions, Power Management Systems, Energy and approved; Management Platforms and Other Information, Communication and Energy Technology Systems RESOLVED FURTHER THAT the Board of Directors of the And Solutions; and to undertake turnkey projects, Company be and is hereby authorized to settle any Managed Services, Annual Maintenance question, difficulty or doubt, that may arise in giving Contracts (AMC), Comprehensive Maintenance the effect to this resolution and to do all acts, deeds, Contracts (CMC), Facility Management Services, matters and things and take all such steps as may IT Asset Li [Showing first 8,000 characters — download PDF for full document]