Shareholders meeting

NOTICE OF THIRTIETH ANNUAL GENERAL MEETING OF THE MEMBERS OF SUMIT WOODS LIMITED NOTICE is hereby given that the Thirtieth Annual General Meeting of the Members of Sumit Woods Limited (“Company”) will be held on Thursday, September 03rd, 2026, at 3.00 p.m. (IST) through Video Conferencing (‘VC’) / Other Audio Visual Means (‘OAVM’) in accordance with the relevant circulars issued by the Ministry of Corporate Affairs, Securities and Exchange Board of India, to transact the following business. The venue of the meeting shall be deemed to be the registered office of the company situated at B -1101, Express Zone, Western Express Highway, Diagonally Opp. To Oberoi Mall, Malad (East), Mumbai-400 097. ORDINARY BUSINESS: 1. TO ADOPT THE STANDALONE AND CONSOLIDATED FINANCIAL STATEMENTS OF THE COMPANY FOR THE FINANCIAL YEAR ENDED MARCH 31, 2026 TOGETHER WITH THE REPORTS OF THE BOARD OF DIRECTORS AND AUDITORS THEREON: To receive, consider, and adopt the Audited Standalone Financial Statements for the year ended March 31, 2026, together with the Reports of the Board of Directors and the Auditors thereon and the Audited Consolidated Financial Statements for the year ended March 31, 2026, and the reports of auditors thereon. 2. DECLARATION OF FINAL DIVIDEND ON EQUITY SHARES FOR THE FINANCIAL YEAR ENDED MARCH 31, 2026: To consider and declare Final Dividend of ₹0.20/- per equity share of ₹10/- each for the financial year ended March 31, 2026, as recommended by the Board of Directors 3. RE-APPOINTMENT OF MRS. KAVITA BHUSHAN NEMLEKAR (DIN: 02067121) AS A NON- EXECUTIVE DIRECTOR LIABLE TO RETIRE BY ROTATION, WHO HAS OFFERED HERSELF FOR RE-APPOINTMENT. To appoint a director in place of Mrs. Kavita Bhushan Nemlekar (DIN: 02067121) who retires by rotation and, being eligible, offers herself for re-appointment. SPECIAL BUSINESS: 4. Re-Appointment of Mr. Vineshkumar Singhal (DIN: 08956256) as a Non-Executive Independent Director To consider and if thought fit, to pass, with or without modification(s), the following resolution as a Special Resolution: “RESOLVED THAT pursuant to the provisions of Sections 149, 150, 152 and 161 and other applicable provisions, if any, of the Companies Act, 2013 (“the Act”) read with the Companies (Appointment and Qualifications of Directors) Rules, 2014, Schedule IV to the Act and applicable provisions of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”), including Regulation 17 and other applicable regulations, as amended from time to time (including any statutory modification(s), amendment(s), re-enactment(s) thereof for the time being in force), and based on the recommendation of the Nomination and Remuneration Committee and the Board of Directors, Mr. Vineshkumar Singhal (DIN: 08956256), who holds office as an Independent Director of the Company up to September 27, 2026, and who has submitted a declaration confirming that he continues to meet the criteria of independence as prescribed under Section 149(6) of the Act and Regulation 16(1)(b) of the SEBI Listing Regulations and is eligible for re-appointment, be and is hereby re-appointed as an Independent Director of the Company for a second consecutive term of five (5) years commencing from September 28, 2026 up to September 27, 2031, not liable to retire by rotation.” “RESOLVED FURTHER THAT the Board of Directors of the Company (including any Committee thereof) and the Company Secretary be and are hereby severally authorized to do all such acts, deeds, matters and things, execute all such documents, forms and writings, and file necessary returns/forms with the Registrar of Companies and other statutory authorities, as may be required to give effect to this resolution.” Regd. Office: By Order of the Board of Directors for B - 1101, Express Zone, Sumit Woods Limited Diagonally Opp. to Oberoi Mall, W.E. Highway, Malad (East), Sd/- Mumbai – 400097 Bhushan Nemlekar CFO& Whole-Time Director Date: 05TH August, 2026 DIN: 00043824 Place: Mumbai Notes: 1. Pursuant to the General Circular No. 09/2024 dated September 19, 2024, and General Circular No. 03/2025 dated September 22, 2025 issued by the Ministry of Corporate Affairs (“MCA Circulars”) and circular issued by SEBI vide circular no. SEBI/ HO/ CFD/ CFDPoD-2/ P/ CIR/ 2024/ 133 dated October 3, 2024 (“SEBI Circular”) and in compliance with the provisions of the Companies Act, 2013 (“Act”) and the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations/SEBI Listing Regulations”), other applicable circulars and notifications issued (including any statutory modifications or re-enactment thereof for the time being in force and as amended from time to time, companies are allowed to hold EGM/AGM through Video Conferencing (VC) or other audio visual means (OAVM), without the physical presence of members at a common venue. In compliance with the said Circulars, EGM/ AGM shall be conducted through VC / OAVM. The deemed venue for the 30th AGM shall be the Registered Office of the Company. 2. Pursuant to the Circular No. 14/2020 dated April 08, 2020, issued by the Ministry of Corporate Affairs, the facility to appoint proxy to attend and cast vote for the members is not available for this EGM/AGM. However, the Body Corporates are entitled to appoint authorised representatives to attend the 30th AGM through VC/OAVM and participate there at and cast their votes through e-voting. 3. The Members can join the EGM/AGM in the VC/OAVM mode 15 minutes before and after the scheduled time of the commencement of the Meeting by following the procedure mentioned in the Notice. The facility of participation at the 30th AGM through VC/OAVM will be made available for 1000 members on first come first served basis. This will not include large Shareholders (Shareholders holding 2% or more shareholding), Promoters, Institutional Investors, Directors, Key Managerial Personnel, the Chairpersons of the Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee, Auditors etc. who are allowed to attend the EGM/AGM without restriction on account of first come first served basis. 4. The attendance of the Members attending the 30th AGM through VC/OAVM will be counted for the purpose of reckoning the quorum under Section 103 of the Companies Act, 2013. 5. Pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended) the Secret arial Standard on General Meetings (SS-2) issued by the ICSI and Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations 2015 (as amended), and the Circulars issued by the Ministry of Corporate Affairs from time to time the Company is providing facility of remote e-Voting to its Members in respect of the business to be transacted at the AGM. For this purpose, the Company has entered into an agreement with National Securities Depository Limited (NSDL) for facilitating voting through electronic means, as the authorized e-voting’s agency. The facility of casting votes by a member using remote e-Voting system as well as e-voting on the date of the 30th AGM will be provided by NSDL. 6. In line with the Ministry of Corporate Affairs (MCA) Circular No. 17/2020 dated April 13, 2020, the Notice calling the 30th AGM has been uploaded on the website of the Company at www. sumitwoods.com The Notice can also be accessed from the websites of the National Stock Exchange of India Limited at www.nseindia.com respectively and the EGM/AGM Notice is also available on the website of NSDL (agency for providing the Remote e-Voting facility) i.e. www. evoting.nsdl.com. 7. 30th AGM has been convened through VC/OAVM in compliance with applicable provisions of the Companies Act, 2013 read with MCA Circular issued from time to time 8. The relevant details of the Director seeking re-appointment by way of [Showing first 8,000 characters — download PDF for full document]