Proceedings of the Extra-Ordinary General Meeting

SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in Date: 10/08/2026 The Manager Dept. of Corporate Services, BSE Ltd, Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001. Scrip Code: 530185 – Surat Trade and Mercantile Limited Dear Sir/Madam, Sub: Proceedings of the First Extra-Ordinary General Meeting for the Financial Year 2026-27. Ref: Disclosure under Regulation 30 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”) ================================================== We would like to inform you that pursuant to the General Circulars dated April 8, 2020, April 13, 2020, May 5, 2020 and subsequent circulars issued in this regard, the latest being Circular dated September 22, 2025 (collectively referred to as ‘MCA Circulars’) and in compliance with Circulars issued by the Securities and Exchange Board of India (‘SEBI’) vide its Circular(s) dated May 12, 2020, January 15, 2021, May 13, 2022, January 5, 2023, October 6, 2023, October 7, 2023, October 3, 2024 and June 5, 2025 (‘SEBI Circulars’) and other applicable circulars issued in this regard, the First Extra- Ordinary General Meeting for the Financial Year 2026-27 (EGM) was held on Monday, August 10, 2026 at 11.30 a.m. (IST) through Video Conferencing (VC)/Other Audio- Visual Means (OAVM) without physical attendance of the Members at the EGM. The Meeting commenced at 11:30 A.M. (IST) and concluded at 12:03 P.M. (IST) Enclosed herewith please find the proceedings of the First Extra-Ordinary General Meeting (EGM). The consolidated outcome of the voting will be disclosed after receipt of Scrutinizer’s Report. SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in The Proceedings this EGM shall be available on the Website of the Company at www.stml.in We request you to take the same on record and acknowledge the receipt of the same. Thanking you, Yours faithfully, For SURAT TRADE AND MERCANTILE LIMITED Ankita Prasiddha Shroff Company Secretary and Compliance Officer Membership No.: A36425 SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in SUMMARY OF PROCEEDINGS OF THE FIRST EXTRA-ORDINARY GENERAL MEETING FOR THE FIANNCIAL YEAR 2026-27 OF SURAT TRADE AND MERCANTILE LIMITED (“COMPANY”) HELD ON AUGUST 10, 2026. 1. The Chairman welcomed all the members, Directors and other Panelists and started the meeting with the introduction of Panelists for the First Extra-Ordinary General Meeting of the Company. After the introduction, the Chairman start the proceedings of the meeting. 2. The Chairman informed that as the required Quorum was present, the meeting be commenced. 3. The Chairman further informed that this EGM is being conducted through Video Conferencing/Other Audio Video Means (VC/OAVM) in accordance with the circulars issued by the Ministry of Corporate Affairs and by the Securities and Exchange Board of India (SEBI). The Chairman also informed that the company has tied up with Kfin Technologies Limited (Formerly Kfin Technologies Private Limited) to provide facility for voting through remote evoting, e-voting during the EGM (Insta- poll) and participation in the EGM through VC/OAVM facility. 4. The Chairman informed the Members that in compliance with the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014, the Company had provided to its Members, facility to cast their votes by electronic means through Remote E-voting in respect of all resolutions as set out in the Notice convening the First Extra- Ordinary General Meeting for the Financial Year 2026-27. The Remote E-voting had commenced from August 07, 2026 at 9.00 a.m. and ended on August 09, 2026 at 5.00 p.m. The voting rights of the Members as on the cut-off date i.e August 01, 2026, has been considered for ascertaining the members entitled to cast their votes on resolutions set out in the Notice of this Extra-Ordinary General Meeting. The Chairman then informed the Members that those who have not voted through remote e-voting can cast their votes through e-voting facility during the EGM and further informed that Mr. Jigar Vyas (FCS No. 8019, CP No.14468) of M/s. Jigar Vyas & Associates, Practicing Company Secretaries, Surat, has been appointed as the Scrutinizer to scrutinize the Remote E-voting process and voting done through e-voting at this meeting, in a fair and transparent manner. 5. The Chairman informed the Members that with the consent of the Members present, the Notice calling this Extra-Ordinary General Meeting, be taken as 'Read'. SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in 6. The following businesses were transacted at the First Extra-Ordinary General Meeting for the Financial Year 2026-27: Sr. Particulars Type of Mode of No. Resolution Voting 1. To approve the re-appointment of Suhail P. Shah (DIN: Ordinary Remote e- 00719002) as Whole-Time Director for a period of 5 years. Resolution voting and e-voting at EGM (Insta- poll) 2. Approval for increase in limit for making investments, Special Remote e- providing loans, giving guarantees and securities under Resolution voting and Section 186 of the Companies Act, 2013. e-voting at EGM (Insta- poll) 3. To approve and ratify Material Related Party Transactions Ordinary Remote e- with Mr. Alok P. Shah (DIN: 00218180), Managing Director Resolution voting and exceeding the prescribed limits for the Financial Year 2025- e-voting at 26. EGM (Insta- poll) 7. The Chairman invited the Members who had registered themselves as speakers to express their views and ask questions or seek clarifications on the business set out in the Notice convening the Meeting. After all the speaker shareholders had spoken the Chairman proceeded with the remaining business of the Meeting. 8. The Chairman informed further that Mr. Jigar Vyas (FCS No. 8019, CP No.14468) of M/s. Jigar Vyas & Associates, Practicing Company Secretaries, Surat has been appointed as Scrutinizer for the e-voting process. Results for remote e-voting and e-voting during the EGM (Insta-poll) will be placed on the website of the company and will also be submitted to the Stock Exchange as per the relevant provisions of the Companies Act and the Listing Regulations. 9. The chairman informed the members that e-voting (Insta-poll) will be disabled in few minutes from now. Any members who have still to cast their votes were requested to complete their e-voting (Insta-poll). SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in 10. The Chairman then concluded the Meeting with vote of thanks to Shareholders and other stakeholders, who have contributed to the progress of the Company. For SURAT TRADE AND MERCANTILE LIMITED Ankita Prasiddha Shroff Company Secretary and Compliance Officer Membership No.: A36425