Submission of Postal Ballot Notice

Seshasayee Paper and Boards Limited Regd Office & Works : Pallipalayam, Namakkal District, Erode-638007, Tamilnadu, India.Ph : 91-4288-240221to240228, Fax: 91-4288-240229email :edoff@spbltd.comWeb: www.spbltd.com CIN:L21012TZ1960PLC000364 Ref: SH/ S-6/ 970 2026.08.04 National Stock Exchange of India Limited Corporate Services Department Exchange Plaza, 5th Floor BSELimited Plot No C/1, G Block Floor.25, PJ Towers Bandra - Kurla Complex, Bandra (E) Dalal Street Mumbai 400 051 Mumbai 400 001 Scrip Code : SESHAPAPER Scrip Code: 502450 Dear Sir, Sub: Submission of Postal Ballot Notice Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose a copy of Postal Ballot Notice seeking approval of the Shareholders of the Company, on the following matter: Appointment of Sri.R.J.Ramesh, (DIN: 11821767), Deputy General Manager (lA/ISO/PP) - The Tamilnadu Industrial Investment Corporation Limited (TIIC), as a Nominee Director, not liable to retire by rotation, by way of Ordinary Resolution. In accordance with the General Circulars issued by SEBI & Ministry of Corporate Affairs from time to time, the Postal ballot Notice was dispatched through e-mail on 04.08.2026 to the registered E-mail Ids of the Shareholders who were members of the Company on the cut-off date i.e. 31.07.2026. Shareholders are advised to give their assent / dissent only through remote e-voting. The Company has engaged the services of NSDL for the purpose of providing e-voting facility to all its Shareholders. The remote e-voting period commences on Wednesday, August 05, 2026 (09:00 AM 1ST)and ends on Thursday, September 03, 2026 (05:00 PM 1ST).The Notice of Postal Ballot is also available on the Company's website: www.spbltd.com and on the website of NSDL at www.evoting.nsdl.com. Kindly take the above information on record. Thanking you, Yours faithfully For Seshasayee Paper and Boards Limited S SRINIVAS Director (Finance) & Secretary DIN: 09713128 Encl: As above CIN: L21012TZ1960PLC000364 Regd. Office: Pallipalayam, Namakkal District, Erode - 638 007, Tamil Nadu, Ph : 91 - 4288 240221 to 240228, Fax : 91 - 4288 - 240229 Email : secretarial@spbltd.com, Web : www.spbltd.com POSTAL BALLOT NOTICE (Pursuant to Section 110 of the Companies Act, 2013, read with Rule 22 of the Companies (Management and Administration) Rules, 2014). The Members, Notice is hereby given pursuant to Section 110 read with Section 108 and other applicable provisions, if any, of the Companies Act, 2013 (the Act), along with the Companies (Management and Administration) Rules, 2014 (including any statutory modification(s) or re-enactment(s) thereof for the time being in force), the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (LODR) and pursuant to other applicable laws and regulations, read with Secretarial Standard (SS-2) issued by the Institute of Company Secretaries of India, that the Resolutions appended below are proposed to be passed by the Members of the Company through Postal Ballot and Remote electronic voting (e-voting). The Explanatory Statement, pursuant to Section 102 and other applicable provisions, if any, of the Act, pertaining to the proposed Resolutions setting out the material facts are annexed for your consideration and approval. SPECIAL BUSINESS : 1 Appointment of Sri R.J.Ramesh, (DIN: 11821767) as a Nominee Director, not liable to retire by rotation: To consider and, if thought fit, to pass the following Resolution as an ORDINARY RESOLUTION: “RESOLVED that pursuant to Section 152, 160 and 161 of Companies Act, 2013 and applicable provisions of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, Sri R.J.Ramesh, (DIN: 11821767), based on the nomination received from Tamilnadu Industrial Investment Corporation Limited (TIIC) and who was appointed by the Board of Directors as an Additional Director of the Company with effect from July 25, 2026 and in respect of whom the Company has received a notice in writing from a Member under Section 160 of the Act, proposing his candidature for the office of the Director, be and is hereby appointed as a Non-Executive and Nominee Director of the Company, not liable to retire by rotation”. RESOLVED FURTHER THAT the Board of Directors and the Company Secretary be and are hereby severally authorized to do and perform all such acts, deeds, matters or things as may be considered necessary to give effect to the above resolution”. (By Order of the Board) For Seshasayee Paper and Boards Limited S SRINIVAS Director (Finance) & Secretary Place: Chennai Date : July 25, 2026 Notes: 1. An Explanatory Statement pursuant to Section 102 of the Companies Act, 2013 (“the Act”) setting out material facts concerning the Resolution is annexed herewith. 2. The Postal Ballot Notice is issued in line with the Circulars issued by the Ministry of Corporate Affairs, Government of India (the “MCA”) and SEBI. In line with these various circulars, the company will send Postal Ballot Notice by email only to all its shareholders who have registered their email addresses with the Company's Registrar and Share Transfer Agents (in case of physical shareholding) or Depository Participants (in case of electronic shareholding) and the communication of assent / dissent of the members will only take place through the remote electronic voting system. In addition, this Notice is also displayed on the Company's website www.spbltd.com and on the website of the NSDL www.evoting.nsdl.com. 3. Members who have not registered their e-mail address are requested to register the same in respect of shares held in electronic form with the Depository through their Depository Participant(s) and in respect of shares held in physical form by writing to the Company’s Registrar and Share Transfer Agent M/s Integrated Registry Management Services Private Limited 'Kences Towers', Second Floor, No. 1, Ramakrishna Street North Usman Road, T.Nagar Chennai - 600 017. 4. In accordance with the provisions of the MCA Circulars, the Company has made arrangements for the shareholders to register their e-mail addresses. Therefore, those shareholders who have not yet registered their e-mail addresses are requested to register the same. 5. This Notice is being sent to all the Members, whose names appear on the Register of Members / List of Beneficial Owners received from the National Securities Depository Limited (NSDL) and the Central Depository Services (India) Limited (CDSL) as on 31st July, 2026 (Cut-off date). 6. In compliance with the provisions of Sections 108 and 110 of the Act, read with the Companies (Management and Administration) Rules, 2014 and the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Listing Regulations), the Company is pleased to offer E-voting facility to its Members, to enable them to cast their votes electronically. The Company has appointed National Securities Depository Limited (NSDL) for facilitating e-voting to enable the members to cast their votes electronically (hereinafter referred to as the “Remote e-voting”). The instructions for e-voting are annexed to this Notice. 7. Members whose names appear on the Register of Members / List of Beneficial Owners as on 31st July, 2026 (Cut-off date) will alone be entitled for the e-voting. A person who is not a Member as on the cut-off date should treat this Notice for information purposes only. 8. Resolution passed by the Members through Remote electronic voting (e-voting) shall be deemed to have been passed as if they have been passed at a General Meeting of the Members. 9. Members are advised to read carefully the voting process and instructions appended here under before casting their vote. 10. The remote e-voting shall commence on 05th August 2026, at 9:00 AM (IST) and shall end on 03rd September, 2026, at 5:00 PM (IST). During this period, Members of the Company holding shares or in benefic [Showing first 8,000 characters — download PDF for full document]