Shareholders meeting

Ref No.: Minechem/Stock Exch/Letter/8441 July 31, 2026 The Dy. General Manager, The Dy. General Manager, BSE Limited National Stock Exchange of India Ltd., Corporate Relations & Services Dept., Corporate Relations Dept., Phiroze Jeejeebhoy Towers, Exchange Plaza, C-1, Block-G Dalal Street, Mumbai - 400 001 Bandra-Kurla Complex, Bandra (E), Mumbai – 400 051 S crip Code: 527001 Scrip Code: ASHAPURMIN Dear Sir/Madam, Sub: Postal Ballot Notice In compliance with the Regulation 30 and all other applicable provisions of SEBI (LODR), 2015, please find enclosed herewith the Postal Ballot Notice, together with Explanatory Statement which was dispatched to the members of the Company on 31st July, 2026, whose names appeared in the Register of Members/List of beneficial Owners as on cut-off date i.e. Friday, 24th July, 2026. Thanking you, Yours faithfully, For ASHAPURA MINECHEM LIMITED SACHIN POLKE COMPANY SECRETARY & PRESIDENT (Corporate Affairs) Encl.:As Above POSTAL BALLOT NOTICE [Pursuant to Section 110 of the Companies Act, 2013 read with Rule 20 & 22 of the Companies (Management and Administration) Rules, 2014] Dear Member(s), Notice is hereby given to the Members of Ashapura Minechem Limited (‘the Company’), pursuant to Section 108 and Section 110 of the Companies Act, 2013 (‘the Act’) read with Rule 20 and Rule 22 of Companies (Management and Administration) Rules, 2014, and in compliance with the General Circular Nos. 14/2020 dated April 8, 2020, 17/2020 dated April 13, 2020 read with other relevant circulars, including General Circular No. 3/2025 dated September 22, 2025 (collectively referred to as the “MCA Circulars”), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”), Secretarial Standard on General Meetings (“SS-2”) issued by the Institute of Company Secretaries of India and other applicable laws and regulations, if any, including any statutory amendment(s), modification(s), variation(s) or reenactment(s) thereto, for the time being in force, the following Resolutions are proposed to be passed by way of Postal Ballot through voting by electronic means (“remote e-voting”) only. The Board of Directors at its meeting held on Friday, 24th July, 2026 has appointed Shri Virendra Bhatt (ACS No. 1157, COP No. 124), Practicing Company Secretary, as Scrutinizer for conducting the postal ballot in a fair and transparent manner. This notice is being sent to all members/beneficiaries whose names appear on the Register of Members/Record of Depositories as on Cut-off-date i.e. Friday, 24th July, 2026. The proposed Resolutions and explanatory statements stating material facts, as required under Section 102 of the Companies Act 2013, are annexed herewith for consideration of the members. The Company has engaged the services of Central Depository Services (India) Limited (CDSL) to provide e-voting facility to the members of the Company. Accordingly, the Company is providing e-voting facility for voting electronically on the resolutions proposed in this Postal Ballot Notice. Members are requested to read carefully the related notes to this Postal Ballot Notice and instructions given thereunder for e-voting. The e-voting will commence on Sunday, 2nd August, 2026 (9.00 A.M.) and end on Monday, 31st August, 2026 (5.00 P.M.). The Scrutinizer shall submit his report to Shri Hemul Shah, Executive Director & CEO of the Company, or in his absence, to Shri Sachin Polke, Company Secretary & Compliance Officer of the Company, both duly authorized by the Board of Directors of the Company for the said purpose, after the completion of the scrutiny of the votes cast through remote e-Voting. The results of the Voting by Postal Ballot (voting through electronic means) will be announced by the aforesaid persons, on or before Wednesday, 2nd September, 2026 at the Registered Office of the Company at Jeevan Udyog Building, 3rd Floor, 278, D. N. Road, Fort, Mumbai-400001. The said results will be posted on the Company’s website viz. www.ashapura.com besides communicating to the Stock Exchange where the Company’s shares are listed. SPECIAL BUSINESS: ITEM NO. 1: TO APPROVE MATERIAL RELATED PARTY TRANSACTION(S) BETWEEN ASHAPURA HOLDINGS UAE FZE (‘AHUF) AND ASHAPURA MINEX RESOURCES SA (‘MINEX’): To Consider and if thought fit, to pass the following resolution as an Ordinary Resolution: “RESOLVED THAT pursuant to Regulations 2(1)(zc), 23(4) and other applicable regulations of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (‘Listing Regulations’), the applicable provisions of the Companies Act, 2013 (‘Act’) read with the related rules framed thereunder (including any statutory modification(s) or re-enactment(s) thereof for the time being in force) and other applicable laws/ statutory provisions, if any, and the Company’s Policy on Related Party Transactions, as amended, the consent of the Members be and is hereby accorded to the existing and/or new related party contract(s)/ arrangement(s)/transaction(s)/ material modification(s), if any (whether by way of an individual transaction or transactions taken together or series of transactions or otherwise) as detailed in the Explanatory Statement, to be entered into and/or carried out and/or continued between related parties of Ashapura Minechem Limited (‘the Company’) namely Ashapura Holdings UAE FZE (‘AHUF), a wholly-owned step- down subsidiary of the Company and Ashapura Minex Resources SA (‘Minex’), a step down- subsidiary of the Company and AHUF, on such terms and conditions as may be agreed between AHUF and Minex, for an aggregate value up to Rs. 3,54,000 Lakhs during FY 2026- 27, subject to such contract(s)/arrangement(s)/ transaction(s) being carried out at arm’s length and in the ordinary course of business. RESOLVED FURTHER THAT the Board or any Committee thereof, be and is hereby severally authorized to execute all such agreements, documents, instruments and writings as deemed necessary, with power to alter, modify and vary the terms and conditions of such contracts/ arrangements/ transactions, settle all questions, difficulties or doubts that may arise in this regard, as they may in their sole and absolute discretion deem fit, file requisite forms with the regulatory authorities and to do all such acts, deeds, matters and things as may be considered necessary and appropriate and to delegate all or any of its powers herein conferred to any authorized person(s) to give effect to this resolution. RESOLVED FURTHER THAT all actions taken by the Board and/or Committee or any person so authorized by the Board and/or Committee, in connection with any matter referred to or contemplated in any of the foregoing resolution(s), be and are hereby approved, ratified and confirmed in all respects.” ITEM NO.2 TO APPROVE MATERIAL RELATED PARTY TRANSACTION(S) BETWEEN ASHAPURA HOLDINGS UAE FZE (‘AHUF) AND SOCIETE GUINEENNE DES MINES DE FER SA (‘SGMF’): To Consider and if thought fit, to pass the following resolution as an Ordinary Resolution: “RESOLVED THAT pursuant to Regulations 2(1)(zc), 23(4) and other applicable regulations of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (‘Listing Regulations’), the applicable provisions of the Companies Act, 2013 (‘Act’) read with the related rules framed thereunder (including any statutory modification(s) or re-enactment(s) thereof for the time being in force) and other applicable laws/ statutory provisions, if any, and the Company’s Policy on Related Party Transactions, as amended, the consent of the Members be and is hereby accorded to the existing and/or new related party contract(s)/ arrangement(s)/transaction(s)/ material modification(s), if any (whether by way of an individual transaction or transactions taken together or series of transactions or otherwise) as detailed in the E [Showing first 8,000 characters — download PDF for full document]