Shareholders meeting

AVADH/SE/2026-27/24 July 28, 2026 The Manager The Manager Listing Department Listing Department National Stock Exchange of India Limited BSE Ltd. ‘Exchange Plaza’ 1st Floor, New Trading Ring C - 1, Block G, Bandra-Kurla Complex Rotunda Building, P.J. Towers Bandra (E) Dalal Street, Fort Mumbai 400051 Mumbai-400 001 SYMBOL – AVADHSUGAR STOCK CODE - 540649 Dear Sir(s), Sub: Summary of the proceedings of 12th Annual General Meeting of the Company The 12th Annual General Meeting ('AGM’) of the Company was held today i.e. on Tuesday, 28th July, 2026 at 11:00 a.m. (IST) through two-way Video Conference (‘VC’) / Other Audio-Visual Means ('OAVM'), without the physical presence of its Members at a common venue, to transact the business as stated in the AGM Notice dated 10th June, 2026 (‘Notice’). All the items of business contained in the Notice were transacted and passed by the Members with the requisite majority. The Company also facilitated the live webcast of the proceedings. In this regard, please find enclosed the Summary of proceedings of the AGM of the Company as required under Regulation 30 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 The AGM concluded at 12.00 Noon (IST) (including 15 minutes of e-voting). The above is for your information and records. Thanking you, Yours faithfully, For Avadh Sugar & Energy Limited Prashant Kapoor Company Secretary ACS - 15576 Encl – as above Corporate Office: 5th Floor, Birla Building, 9/1 R. N. Mukherjee Road, Kolkata 700 001. Email: birlasugar@birla-sugar.com Phone: + 91 33 2243 0497 / 8, 2248 7068, 3057 3000, 3041 0900 Fax: + 91 33 2248 6369 Regd. Office: P.O. Hargaon, Dist. Sitapur, U.P., PIN 261 121 . Website: www.avadhsugar.com . CIN:L15122UP2015PLC069635 Summary of the proceedings of the 12th Annual General Meeting (AGM) of the Company held on Tuesday 28th July, 2026 The 12th AGM of the Members (“the Meeting / AGM”) of Avadh Sugar & Energy Limited ('the Company') was held on Tuesday, 28th July, 2026 at 11.00 a.m. (IST) through two-way Video Conferencing ('VC')/Other Audio-Visual Means ('OAVM') facility provided on Zoom platform by NSDL. The Meeting was conducted in accordance with the circulars issued by the Ministry of Corporate Affairs ('MCA') and the Securities and Exchange Board of India ('SEBI'). Mr. Chandra Shekhar Nopany, Co-Chairperson & Managing Director of the Company, chaired the Meeting. The Chairman welcomed the members to the Meeting and on being informed about the requisite quorum being present, called the Meeting to order. The Chairman introduced the Directors, Chief Financial Officer and the Company Secretary of the Company who were present at the Meeting. Mr. Sanjay Agarwal and Ms. Bhawna Sharma, representing M/s. S R Batliboi & Co. LLP, Statutory Auditors of the Company, Mr. Sourish Kundu, representing M/s. Vinod Kothari & Co., Secretarial Auditors of the Company and Mr. Mohan Ram Goenka, Scrutinizer for the remote e-Voting and the voting during the proceedings of the Meeting, also attended the meeting. The Chairman drew the attention of members to the registers/documents made available for inspection by the members electronically. The Chairman apprised the members through his speech about the performance of the Company during the Financial Year ended 31st March, 2026 and also about its future outlook. The Chairman informed the members that the Notice dated 10th June, 2026 convening the Meeting (“Notice”), the audited financial statements, the reports of the Auditors and the Board’s Report was taken as read as the same had already been circulated to the members, well in advance. Since, there was no qualification, observation or adverse remark in the Auditors’ Report, the same was taken as read. The Company Secretary informed the Members that in compliance with the provisions of the Companies Act, 2013, Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 and Secretarial Standard on General Meetings, the Company had extended e-voting facility to the Members of the Company in respect of business transacted at the 12th AGM to cast their vote electronically from a place other than the venue of the Meeting, wherein the e-voting period commenced on Friday, 24th July, 2026, 9:00 AM (IST) and ended on Monday, 27th July, 2026, 5:00 PM (IST). The facility for e-voting at AGM was also made available for the Members who participated in the AGM and had not casted their vote through remote e-voting earlier. It was also informed that the e-voting platform is open during the meeting and will close after 15 minutes from the time of closure of the meeting and the Members who have already voted through remote e-voting shall not be eligible to participate in the voting during the Meeting. However, they can continue to participate in the AGM. The Members were further informed that Mr. Mohan Ram Goenka, (FCS 4515, CP No 2551), Practicing Company Secretaries has been appointed as the Scrutinizer for the purpose of scrutinizing the e-voting process in a fair and transparent manner and to submit his consolidated report thereon. Corporate Office: 5th Floor, Birla Building, 9/1 R. N. Mukherjee Road, Kolkata 700 001. Email: birlasugar@birla-sugar.com Phone: + 91 33 2243 0497 / 8, 2248 7068, 3057 3000, 3041 0900 Fax: + 91 33 2248 6369 Regd. Office: P.O. Hargaon, Dist. Sitapur, U.P., PIN 261 121 . Website: www.avadhsugar.com . CIN:L15122UP2015PLC069635 ---- 2 ---- In terms of the Notice dated 10th June, 2026 convening the AGM, the following business were transacted at the Meeting through remote e-voting and voting at the AGM: Ordinary Business Type of Resolution 1 Consideration and adoption of the Audited Financial Statements for the Ordinary Resolution year ended 31st March, 2026 and the Reports of the Directors’ and Auditors’ thereon 2 Declaration of Dividend on 2.00.18.420 Equity Shares of Rs.10/- each Ordinary Resolution @ Rs.10/- (100%) per Equity Share for the financial year 2025-26. 3 Re-appointment of Mr. Sukhvir Singh (DIN-06645482) who retires by Ordinary Resolution rotation, as a Director, liable to retire by rotation. Special Business 4 Ratification of the remuneration payable to Mr. Somnath Mukherjee, Ordinary Resolution Cost Auditor for the financial year 2026-27. 5 Appointment of Mr. Amit Dalal (DIN-00297603) as an Independent Special Resolution Director for a period of 5 years with effect from 12th May, 2026 till 11th May, 2031. 6 Appointment of Mr Rahul Chhabra (DIN-10041446) as an Independent Special Resolution Director for a period of 5 years with effect from 15th June, 2026 till 14th June, 2031. Members who registered themselves as Speaker Shareholders and were present at the Meeting were given an opportunity to ask questions and seek clarification(s). The Chairman appropriately responded to the questions raised. The Chairman informed that the consolidated results of remote e-voting and e-voting at the AGM together with the Scrutinizer's Report will be published on the Company’s website and uploaded on the websites of NSDL, National Stock Exchange of India Limited and BSE Limited and also on the Notice Board at the Registered Office of the Company within 2 (two) working days of the conclusion of the AGM. The Chairman then thanked the Members for their continued support and taking out time for attending and participating in the AGM. He also thanked the Directors for joining the AGM virtually. The e- voting facility was kept open for the next 15 minutes to enable those members who had not cast their votes earlier, to cast their vote. 72 members attended the Meeting. The AGM concluded at 12.00 Noon (IST) (including 15 minutes of e-voting). Thanking you, Yours faithfully, For Avadh Sugar & Energy Limited Prashant Kapoor Company Secretary ACS - 15576 Corporate Office: 5th Floor, Birla Building, 9/1 R. N. Mukherjee Road, Kolkata 700 001. Email: birlasugar@birla-sugar.com Phone: + 91 [Showing first 8,000 characters — download PDF for full document]