Shareholders meeting

protean Ref: Protean/Secretarial/2026-27/21 July 16, 2026 BSE Limited (“BSE”) National Stock Exchange of India Limited P.J. Towers, Dalal Street, Exchange Plaza, C-1, Block G, Fort, Mumbai – 400 001 Bandra Kurla Complex, Bandra (E), Mumbai – 400051, India Scrip Code: 544021 Trading symbol: PROTEAN Dear Sir/Madam, Subject: Notice of Postal Ballot Pursuant to the provisions of Regulation 30 and other applicable provisions of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”) and in furtherance to our letter dated July 15, 2026, please find enclosed herewith the Notice of Postal Ballot (“Notice”) seeking approval of the Shareholders of the Company for: a. Appointment of Mr. Ajay Rajan (DIN: 09756949) as a Director of the Company w.e.f. June 1, 2026. b. To appoint Mr. Ajay Rajan (DIN: 09756949) as the Managing Director & Chief Executive Officer (“MD & CEO”) of the Company with effect from June 1, 2026 for a term of 3 years and approval of minimum managerial remuneration. c. Appointment of Mr. Nandkumar Saravade (DIN: 07601861) as a Non-Executive Independent Director for a first term of 3 years w.e.f. June 1, 2026 of the Company. In compliance with the applicable circulars, the Notice is being sent only through electronic mode to all the Members, whose names appear in the Register of Members/ Register of Beneficial Owners maintained by the Depositories as on Cut-off date i.e. Friday, July 10, 2026 and whose e-mail addresses are registered with the Company/ Depositories. Protean eGov Technologies Limited 1st Floor, Times Tower, Kamala Mills Compound, Senapati Bapat Marg, Lower Parel, Mumbai - 400 013 CIN: L72900MH1995PLC095642 | T: +91 22 4090 4242 | E: cs@proteantech.in | W: www.proteantech.in protean The Company has engaged the services of National Securities Depository Limited (“NSDL”) to provide remote e-voting facility to its Members. The remote e-Voting period will commence at 9:00 A.M. (IST) on Friday, July 17, 2026 and will end at 5:00 P.M. (IST) on Saturday, August 15, 2026. The results of the Postal Ballot will be declared on or before Tuesday, August 18, 2026. The Notice will also be available on the Company’s website at www.proteantech.in and on the website of NSDL at www.evoting.nsdl.com. This is for your information and records. Thanking you, Yours truly, For Protean eGov Technologies Limited Maulesh Kantharia Company Secretary & Compliance Officer FCS 9637 Protean eGov Technologies Limited 1st Floor, Times Tower, Kamala Mills Compound, Senapati Bapat Marg, Lower Parel, Mumbai - 400 013 CIN: L72900MH1995PLC095642 | T: +91 22 4090 4242 | E: cs@proteantech.in | W: www.proteantech.in protean PROTEAN eGOV TECHNOLOGIES LIMITED (CIN: L72900MH1995PLC095642) Registered Office: 1st Floor, Times Tower, Kamala Mills Compound, Senapati Bapat Marg, Lower Parel, Mumbai – 400 013 Corporate Office: 18th Floor, One International Center, Tower 2, Senapati Bapat Marg, Prabhadevi (West), Mumbai – 400 013 Tel: +91 22 4090 4242 Email: cs@proteantech.in Website: www.proteantech.in NOTICE OF POSTAL BALLOT Pursuant to Section 110 read with Section 108 of the Companies Act, 2013, Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 Dear Member(s), NOTICE is hereby given that pursuant to the provisions of Sections 108, 110 and other applicable provisions, if any, of the Companies Act, 2013, as amended (“the Act”) read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, ("the Rules”), including any statutory modifications or re-enactments thereof for the time being in force as amended from time to time, read with the General Circular Nos. 14/2020 dated 8th April, 2020, 17/2020 dated 13th April, 2020,General Circular No. 09/2024 dated 19th September, 2024, General Circular No. 3/2025 dated September 22, 2025 issued by the Ministry of Corporate Affairs (“MCA”), in continuation to the circulars issued earlier in this regard (“MCA Circulars”) (including any statutory modification or re- enactment thereof for the time being in force, and as amended from time to time), Secretarial Standard - 2 on General Meetings issued by the Institute of Company Secretaries of India and Regulation 44 along with other applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (the “Listing Regulations”) and pursuant to other applicable laws, rules and regulations (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force), approval of the members of the Company (as on the Cut-off Date) (“Members” or “Equity Shareholders”), is sought via postal ballot through e-voting only (voting through electronic means). In compliance with the MCA circulars, this Postal Ballot Notice is being sent only through electronic mode to those Members whose e-mail addresses are registered with the Company/ RTA/ Depository Participant/ Depositories. If Member’s e-mail address is not registered with the Company/Depositories, then such members are requested to follow the process provided in the Notes to register their email addresses. Page 1 of 23 protean As the Postal Ballot is to be conducted through e-voting, physical copy of the Notice along with Postal Ballot Form and pre-paid business reply envelope are not being sent to the Members. The Company has engaged the services of National Securities Depository Limited (“NSDL”) for the purpose of providing e-Voting facility to all its Members. The Members are requested to read the related notes to this Postal Ballot Notice and instructions given thereunder carefully and cast their votes by e-Voting. The remote e-Voting period commences at 9:00 A.M. (IST) on Friday, July 17, 2026 and ends at 5:00 P.M. (IST) on Saturday, August 15, 2026. E-voting will be disabled by NSDL immediately thereafter and voting will not be allowed beyond the said date and time. The Board of Directors of the Company have appointed CS S. N. Viswanathan (FCS 13685; COP 24335) or failing him CS Malati Kumar (ACS 15508; COP 10980) of M/s. S N Ananthasubramanian & Co, Company Secretaries (ICSI Unique Code: P1991MH040400), as the Scrutinizer for conducting the Postal Ballot through e-Voting process in a fair and transparent manner in accordance with the provisions of the Act and the Rules made thereunder. The Scrutinizer shall submit their Report to the Company after the completion of scrutiny of e-Voting in a fair and transparent manner, and the results of Postal Ballot through e-Voting shall be declared by the Chairman or any other person so authorised on or before Tuesday, August 18, 2026, at the Registered Office of the Company. The said results will be placed at the Company’s website at www.proteantech.in and on the website of NSDL at www.evoting.nsdl.com besides being communicated to BSE Limited (“BSE”) and National Stock Exchange of India Limited (“NSE”) The resolutions as set out in the notice of Postal Ballot shall be deemed to have been passed on the last date of e-Voting, i.e. Saturday, August 15, 2026, if approved by the requisite majority. SPECIAL BUSINESS: Item No. 1: Appointment of Mr. Ajay Rajan (DIN: 09756949) as a Director of the Company w.e.f. June 1, 2026 To consider and if thought fit to pass with or without modification(s), following resolution as an Ordinary Resolution: “RESOLVED THAT as per the recommendation of the Nomination and Remuneration Committee, Audit Committee and the Board and in pursuance of the provisions of the Articles of Association of the Company and pursuant to the provisions of Sections 152, 160 and other applicable provisions of the Companies Act, 2013, read with the Companies (Appointment and Qualification of Directors) Rules, 2014, and as per relevant provisions of the Securities and Exchange Board of India (Listing Obligations and Disclosures Requirements) Regulations, 2015 (including any amendments thereto or re-enactment thereof, for the time being in force), Mr. Aj [Showing first 8,000 characters — download PDF for full document]