Shareholders meeting

July 16th, 2026 Listing Department Listing & Compliance Department BSE Limited National Stock Exchange of India Limited Phiroze Jeejeebhoy Towers, Exchange Plaza, 5th Floor Dalal Street, Mumbai – 400001 Plot No. C/1, “G” Block BSE Scrip Code: 544029 Bandra-Kurla Complex Bandra (E), Mumbai – 400 051 Symbol: GANDHAR Dear Sir/Madam, Subject: Notice of Postal Ballot - Disclosure under Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 With reference to the intimation of outcome of circular resolution dated July 15th, 2026 and pursuant to Regulation 30 read with Schedule III of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 please find enclosed the Postal Ballot Notice dated July 15th, 2026 (“Notice”) along with Explanatory Statement, seeking approval of the Members of the Company to transact special business as set out below by way of Postal Ballot only through electronic means (“remote e-voting”). Type of Particulars of Resolution resolution Ordinary Appointment of Mr. Jatin Dhamani (DIN: 02339402) as a Whole Time Director of Resolution the Company for a term of five(5) consecutive years with effect from May 26th, 2026 up to May 25th, 2031 (both days inclusive). Special Appointment of Mr. Santokhsingh Karamsingh Sandhu (DIN: 02236652) as Non- Resolution Executive and Independent Director of the Company for first term of five (5) consecutive years with effect from May 26th, 2026 to May 25th,2031 (both days inclusive). Special Re-appointment of Mr. Samir Ramesh Parekh (DIN: 02225839) as a Vice Chairman Resolution cum Joint Managing Directorof the Company for a term of five (5) consecutive years with effect from October 01st, 2026 upto September30th, 2031 (both days inclusive). Special Re-appointment of Mr. Aslesh Rameshkumar Parekh (DIN: 02225795) as a Joint Resolution Managing Director of the Company for a term of five (5) consecutive years with effect from October 01st, 2026 upto September 30th, 2031 (both days inclusive). In accordance with the Circulars issued by the Ministry of Corporate Affairs (MCA), from time to time, the notice is being sent only through electronic mode to those members whose email addresses are registered with Company’s Registrar and Transfer Agent viz. MUFG Intime India Private Limited (Formerly known as Link Intime India Private Limited) and whose names appear in the Register of Members / Register of beneficial owners as on Friday, July 10th, 2026 (“Cut-off date”). The Company has availed the services of MUFG Intime India Private Limited (Formerly known as Link Intime India Private Limited) to provide the e-voting facility to its members. The detailed procedure and instructions for e-voting are enumerated in the Notice. The e-voting period will commence on Sunday, July 19th, 2026 at 09:00 a.m. (IST) and end on Monday, August 17th, 2026 at 05:00 p.m. (IST). The remote e-voting module shall be disabled at 5:00 p.m. (IST) on Monday, August 17th, 2026 and remote e-voting shall not be allowed beyond the same. The Notice is also available on the Company’s website i.e. www.gandharoil.com, websites of the stock exchanges i.e. BSE Limited at www.bseindia.com and National Stock Exchange of India Limited www.nseindia.com and on the website of MUFG Intime India Private Limited www.in.mpms.mufg.com We request you to take the above on record. Thanking you, Yours faithfully, For Gandhar Oil Refinery (India) Ltd Binal Khosla Company Secretary and Compliance Officer Mem. No.: ACS 29802 Encl: As above Postal Ballot Notice GANDHAR OIL REFINERY (INDIA) LIMITED CIN: L23200MH1992PLC068905 Registered office: DLH PARK, 18t h Floor, S. V. Road, Goregaon (West), Mumbai City, Maharashtra, 400062 Ph: +91-22-40635600 Fax +91-22-40635601 Email: investor@gandharoil.com, Website: www.gandharoil.com POSTAL BALLOT NOTICE Dear Member(s), NOTICE is hereby given to the (“Members/Shareholders”) of The Board of Directors of the Company has appointed CS Sandhya GANDHAR OIL REFINERY (INDIA) LIMITED (“the Company”) that R. Malhotra (Membership No. 6715), Partner at M/s. Manish Ghia pursuant to provisions of Section 108, 110 of the Companies Act, 2013 & Associates, Company Secretaries, Mumbai as the Scrutinizer (‘the Act”), read with Rule 20 and 22 of the Companies (Management for conducting Postal Ballot/e-voting process in a fair and and Administration) Rules, 2014, as amended (“Rules”), Regulation transparent manner. 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”) and Secretarial Standards In compliance with Regulation 44 of the SEBI Listing Regulations and on General Meetings (SS-2) issued by the Institute of Company pursuant to the provisions of section 108 and 110 of the Act read with Secretaries of India (ICSI), including any statutory modification(s), the Rules framed thereunder and the MCA Circulars, the manner of amendment(s) or re-enactment(s) thereof for the time being in voting on the proposed resolution is restricted to Remote e-voting force read with Circulars issued from time to time by the Ministry only i.e., by casting votes electronically instead of submitting postal of Corporate Affairs (‘MCA’) including the latest General Circular ballot forms. Accordingly, the Postal Ballot Notice and instructions No. 03/2025 dated September 22nd, 2025 (“the MCA circulars”) for Remote e-voting are being sent only through electronic mode and the circulars issued by Securities and Exchange Board of India to those Members whose email address is registered with the (“SEBI”) and any other act or rules or circular as may be applicable Company/ depository participants. The details of the procedure to (hereinafter collectively referred to as “the Applicable Laws”), that cast the vote form part of this Postal Ballot Notice. the resolutions as set out below in the said notice are proposed to be passed by the Members of the Company through Postal Ballot by For the purpose of e-voting, the Company has engaged the services voting through electronic means only (“Remote e-voting”): of MUFG Intime India Private Limited (“MUFG”) Members desiring to exercise their votes are requested to carefully Particulars read the instructions indicated in this Notice and record their assent (FOR) or dissent (AGAINST) by following the procedure as stated in 1. Appointment of Mr. Jatin Dhamani (DIN: 02339402) as a the Notes forming part of the Notice. Whole Time Director of the Company for a term of five(5) consecutive years with effect from May 26th, 2026 up to May The remote e-voting facility will be available during the 25th, 2031 (both days inclusive). following period: 2. Appointment of Mr. Santokhsingh Karamsingh Sandhu (DIN: 02236652) as Non- Executive and IndependentDirector Cut-off date for Friday, July 10th, 2026 of the Company for first term of five (5) consecutive years eligibility to vote with effect from May 26th, 2026 to May 25th,2031 (both Commencement 9:00 A.M. (IST) on Sunday, July 19th, 2026 days inclusive). of e-voting period 3. Re-appointment of Mr. Samir Ramesh Parekh (DIN: Conclusion of 5:00 P.M. (IST) on Monday, August 17th, 2026 02225839) as a Vice Chairman cum Joint Managing e-voting period Directorof the Company for a term of five (5) consecutive years with effect from October 01st, 2026 upto September30th, The remote e-voting facility will be disabled by MUFG immediately 2031 (both days inclusive). after 5.00 p.m. IST on Monday, August 17th, 2026, and will be 4. Re-appointment of Mr. Aslesh Rameshkumar Parekh (DIN: disallowed thereafter. 02225795) as a Joint Managing Director of the Company for a term of five (5) consecutive years with effect from October The Scrutinizer will submit her report to the Chairman of the 01st, 2026 upto September 30th, 2031 (both days inclusive). Company or any other person duly authorized by the Chairman and the results of the voting will be announced as per prescribed An expl [Showing first 8,000 characters — download PDF for full document]