Notice of 83rd AGM

NEELAMALAI AGRO INDUSTRIES LIMITED Registered. Office : No.60, Rukmani Lakshmipathi Salai, Egmore, Chennai, Tamil Nadu – 600008 Corporate Identity Number (CIN): L01117TN1943PLC152874 Telephone : +91 44 2852 7775 E-mail: secneelamalai@avtplantations.co.in Website : www.neelamalaiagro.com NOTICE TO THE SHAREHOLDERS NOTICE is hereby given that the EIGHTY THIRD In compliance with the MCA Circulars and SEBI ANNUAL GENERAL MEETING of the Company will be Circulars, the 83rd AGM of the members of the Company held on Wednesday, the 19th August 2026, at 11.00 A.M. is being held through VC / OAVM. Central Depository through Video Conferencing (“VC”)/ Other Audio-Visual Services (India) Ltd (CDSL) will be providing facilities Means (“OAVM”) to transact the following business: in respect of: ORDINARY BUSINESS a. voting through remote e-voting 1. To receive, consider and adopt the Audited Financial b. participation in the AGM through VC/OAVM Statements (including Consolidated Financial Statements) facility of the Company for the financial year ended 31st March c. e-voting during the AGM. 2026 and the Reports of Directors and Auditors thereon. d. The procedure for participating in the meeting 2. To declare Dividend on Equity Shares. through VC/OAVM is explained below and is also 3. To appoint a Director in place of Mrs. Shanthi Thomas available on the website of the Company. (DIN: 00567935), who retires by rotation and is eligible 2. The relevant details, pursuant to Regulations 36(3) of for re-appointment. the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, On Behalf of the Board 2015 and Secretarial Standard on General Meetings Ajit Thomas issued by the Institute of Company Secretaries of India, Chennai Chairman in respect of Director seeking re-appointment at this AGM 29.05.2026 DIN : 00018691 is annexed. Registered Office : 3. Pursuant to the provisions of the Companies Act, 2013 (“Act”) a Member entitled to attend and vote at the AGM No.60, Rukmani Lakshmipathi Salai, is entitled to appoint a proxy to attend and vote on his / Egmore, Chennai 600 008 her behalf and the proxy need not be a Member of the CIN: L01117TN1943PLC152874 Company. Since this AGM is being held pursuant to the Tel: 044 – 2852 7775 MCA Circulars and SEBI Circulars through VC/ OAVM, E-mail- secneelamalai@avtplantations.co.in physical attendance of Members has been dispensed with. Website : www.neelamalaiagro.com Accordingly, the facility for appointment of proxies by Notes: the Members will not be available for the AGM and hence the Proxy Form, Attendance Slip and route map 1. The Ministry of Corporate Affairs (“MCA”) has vide its of the AGM are not annexed to this Notice. General Circular No. 14/2020 dated 8th April, 2020; 17/2020 dated 13th April, 2020; 20/2020 dated 5th 4. Corporate members intending to send their authorized May, 2020; 02/2021 dated 13th January, 2021; representatives to attend and vote on the meeting are 03/ 2022 dated 05th May, 2022, 10/2022 dated 28th requested to send to the Company a certified copy of the December, 2022, 09/2023 dated 25th September, board resolution authorizing their representative to 2023, 09/2024 dated 19th September, 2024 and attend and vote on their behalf at the meeting to General Circular No. 03/2025 dated 22nd September, E-mail:- secneelamalai@avtplantations.co.in. 2025 and any amendment/ modification thereof issued 5. The Register of Members and Share Transfer Books of by MCA and read with the Securities and Exchange the Company will remain closed from Thursday, August Board of India (“SEBI”) Circular No. SEBI/HO/CFD/ 13, 2026, to Wednesday, August 19, 2026 (both days CMD1/ CIR/P/2020/79 dated 12th May, 2020, inclusive) for the purpose of Annual General Meeting. Circular no. SEBI/HO/CFD/CMD2/CIR/P/2021/11 6. The Voting rights of members shall be in proportion to dated 15th January, 2021, Circular No. SEBI/HO/CFD/ their shares of the paid-up equity share capital of the CMD2/ CIR/P/2022/62 dated 13th May, 2022, Company as on the Cut-off date Wednesday, August Circular No. SEBI/HO/CFD/PoD-2/P/CIR/2023/4 12, 2026. dated 05th January, 2023, Circular No. SEBI/ HO/CFD/ 7. In terms of the guidelines provided vide the MCA CFD-PoD-2/P/CIR/2024/133 dated 03rd October, Circulars, the Company is sending this Notice in 2024 (hereinafter referred to as “Circulars”), and in electronic form only. Accordingly, the communication compliance with the provisions of the Companies Act, of the assent or dissent of the Members would take place 2013 (“the Act”) and the SEBI (Listing Obligations and through the process of remote e-voting only. Disclosure Requirement) Regulation, 2015 (“Listing Regulations”) permitted the holding of the Annual 8. This AGM Notice is being sent to all the Members, General Meeting (“AGM”) through Video Conferencing whose names appear in the Register of Members / (“VC”) or Other Audio Visual Means(“OAVM”), Statements of Beneficial Ownership maintained by the without the physical presence of the members at a Depositories as on the close of business hours on Friday, common venue. July 17, 2026. 9. The Company has appointed M/s Cameo Corporate 16. Shareholders of the Company may avail the nomination Services Limited, Chennai as its Registrar & Share Transfer facility by executing the prescribed nomination form, Agent and depository interface of the Company with which can be obtained from the Registered Office of the CDSL and NSDL. Shareholders intending to hold their Company or from the company’s Registrar and Share shares in electronic form may approach their depository Transfer Agent. participants for dematerialization of shares. Shareholders may send their shares for effecting transmission/ 17. The equity shares of the company would continue to be transposition to M/s . Cameo Corporate Services Limited. listed on BSE Ltd., Corporate Relationship Dept., 1st 10. Dividend as recommended by the Board, if approved at Floor, New Trading Ring, Rotunda Building, P.J.Towers, this meeting, will be paid within 30 days from the date Dalal Street, Fort, Mumbai – 400 001. The Annual of AGM, to those members whose names appear in the listing fee, as prescribed, has been paid to the BSE Ltd. Register of Members on that date. upto March 31, 2026. 11. Members are requested to notify immediately any change 18. Pursuant to provisions of Section 124 of the Companies in their address to the company’s Share Transfer Agent, M/s. Cameo Corporate Services Limited, Subramanian Act, 2013, the Company has transferred the unpaid or Building, No. 1, Club House Road, Chennai- 600 002 unclaimed Dividend for the Financial Year 2017-2018 in the case of physical holdings and to their respective and Interim Dividend for the Financial Year 2018-2019 Depository Participants in case of dematerialized shares. to the Investor Education & Protection Fund (IEPF) 12. Members are requested to lodge their e-mail ID’s along constituted by the Central Government during the with their Name and Folio No. to Company’s Registrar financial year. Final Dividend for the Financial Year and Share Transfer Agent, M/s. Cameo Corporate 2018-2019 remaining unpaid/unclaimed over a period Services Limited, ‘Subramanian Building’, No.1, Club of 7 years is liable to be transferred to the above Fund House Road, Chennai - 600 002, Email: - during the Financial Year 2026-2027 and no claim shall investor@cameoindia.com to enable the Company to lie against the Company, once it is transferred. Members send all future communications including Annual Reports through electronic mode. are advised to claim the unpaid dividend, if any, immediately. 13. Dividend income is taxable in the hands of shareholders and the company is required to deduct tax at source 19. Pursuant to Investor Education and Protection Fund (TDS) from the Dividend paid to the shareholders at Authority (Accounting, Audit, Transfer and Refund) the prescribed rates in accordance with the prov [Showing first 8,000 characters — download PDF for full document]