Shareholders meeting

PEL/ SH/70 June 24, 2026 National Stock Exchange of India Ltd BSE Ltd Exchange Plaza Phiroze Jeejeebhoy Towers 5th Floor, Flat No.C/ 1 G Block Dalal Street, Fort Bandra-Kurla Complex Mumbai 400001 Bandra East, Mumbai 400 051 Scrip code: PONNIERODE Scrip code: 532460 Dear Sirs, Sub: Proceedings of 30th Annual General Meeting held on 24th June, 2026 ISIN: INE838E01017 Pursuant to Regulation 30 read with Part-A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose herewith the following: (1) A copy of the proceedings of 30th Annual General Meeting of the Company held on 24th June, 2026 at 11.00 am through Video Conference/ Other Audio Visual Means. (2) A copy of Chairman’s speech delivered by our Chairman at the 30th Annual General Meeting. (3) A copy of presentation made by our Managing Director on the sugar industry and Company performance in FY 2025-26 at the 30th Annual General Meeting. Please take the above into your records. Thanking You, Yours truly, For Ponni Sugars (Erode) Limited R Madhusudhan Company Secretary Encl: As above Proceedings of 30th Annual General Meeting held through Video Conference/ Other Audio Visual Means Date: Wednesday, the 24th June 2026 Time: 11.00 AM Deemed Venue: Ponni Sugars (Erode) Limited ESVIN House, 13 Rajiv Gandhi Salai (OMR) Perungudi, Chennai 600096 PRESENT THROUGH VIDEO CONFERENCE Directors Name of the Director Particulars Participating from Mr N Gopala Ratnam Chairman-Non Independent Erode Director Chairman - Stakeholders Relationship Committee and CSR Committee Mr N Ramanathan Managing Director Erode Mr Arun G Bijur Non Independent Director Erode Mrs Bharti Chhotubhai Non Independent Director London Pithawalla Mr Mohan Verghese Independent Director USA Chunkath Chairman - Audit Committee Dr Lakshmi Nadkarni Independent Director Mumbai Chairperson - Nomination and Remuneration Committee Mr Chellamani Naresh Independent Director Erode Mr P Manoharan Independent Director Erode Key Managerial Personnel Name Particulars Participating from Mr K Yokanathan Chief Financial Officer Erode Mr R Madhusudhan Company Secretary & Erode Compliance Officer Auditors Name Particulars Participating from Mr Chella K Partner, M/s S Viswanathan USA Srinivasan LLP, Statutory Auditor Mr.N.R.Suresh Partner, Maharaj N R Suresh Singapore And Co LLP, Internal Auditor Ms Meena Ramji Partner, M/s S Mahadevan & Coimbatore Co, Cost Auditor Mr V Suresh Sr.Partner, V Suresh Chennai Associates, Secretarial Auditor Scrutinizer Name Particulars Participating from Mr.A.S.Kalyanaraman Practicing Chartered Chennai Accountant IN ATTENDANCE Shareholders present through Video Conferencing: 61 shareholders representing 4089423 (47.56%) Equity Shares. (A) Chairman of the Meeting Mr N Gopala Ratnam, Chairman of the Board of Directors, who by virtue of Article 70 of the Articles of Association of the Company is also the Chairman of the General Meetings of the Company, took the Chair. (B) Quorum (i) The Chairman noted that 61 shareholders were present thro’ Video Conference that could be reckoned for quorum under Section 103 of the Companies Act, 2013 and in accordance with extant MCA circulars. The requisite quorum as required under Section 103 of the Companies Act, 2013 was present throughout the meeting. (ii) The Chairman observed that the requirement for the presence of at least one independent director and the auditor or his authorized representative in terms of relevant MCA circular has been complied with. (iii) The Chairman accordingly called the meeting to order and welcomed the shareholders. The meeting commenced at 11.00 a.m. (C) Introduction (i) The Chairman informed that in accordance with relevant circulars issued by MCA and SEBI, the 30th AGM is being conducted as an e-AGM thro’ Video Conference/ Other Audio Visual Means (VC/ OAVM). The Company had tied up with Central Depository Services (India) Limited (CDSL) to provide facility for remote e-voting, e-voting at the AGM and participation in the AGM thro’ VC/ OAVM facility. (ii) The Chairman thereupon requested the directors present to introduce themselves. All the directors present briefly introduced themselves to the shareholders. (iii) At the request of the Chairman, KMPs, statutory auditors, secretarial auditor, cost auditors, internal auditors and the scrutinizer introduced themselves to the shareholders. (iv) The Chairman further informed that the core operating team of the Company are also available at this AGM for providing/ supplementing information as may be required. (D) Registers The Register of directors and key managerial personnel and the Register of contracts or agreements and all other documents referred in notice were made available electronically for inspection by the shareholders during the AGM. Shareholders desirous of inspecting such documents were requested to send their request to admin@ponnisugars.com. (E) General information to shareholders At the behest of Chairman, the Company Secretary read out the general information and advice to shareholders regarding participation in the 30th AGM: (i) Shareholders may note that this 30th AGM is being held through Video Conference (VC) in accordance with the Companies Act, 2013 and circulars issued by MCA and SEBI. (ii) Facility for joining the meeting through VC is made available for the shareholders on first come, first served basis. In the case of our Company, all our shareholders desiring to join the AGM would be able to do so. (iii) The facility for joining the meeting was opened at 10.30 a.m. which is 30 minutes before the time scheduled for start of the meeting. It will be kept open for joining till the meeting is closed by the Chairman. (iv) This being an e-AGM, physical attendance of shareholders is dispensed with. As mentioned by Chairman, attendance through VC would be reckoned for the purpose of quorum. Further, the facility for appointment of proxies by the shareholders is not applicable for this e-AGM and hence the proxy register for inspection is not available. (v) The Register of directors and key managerial personnel and the Register of contracts or agreements and all other documents referred in notice are made available electronically for inspection by the shareholders during the AGM. Shareholders desirous of inspecting such documents may send their request to admin@ponnisugars.com (vi) The company has received requests from six shareholders to register them as speakers at the meeting. Accordingly, the floor will be open for them to ask questions or express their views. The moderator will facilitate this session once the Chairman opens the floor for same. The Company reserves the right to limit the number of shareholders asking questions depending on the availability of time at the AGM. (vii) Shareholders can also post their views or questions on the ‘chat box’ of the Video Conference screen at any time during the meeting. The Company would respond to them at the meeting and / or through e-mail. (viii) The Company had provided remote e-voting facility for shareholders to cast their votes electronically on all the resolutions set forth in the Notice. This was closed on the 23rd June 2026 at 5.00 p.m. Shareholders who have not cast their vote yet and are participating in this meeting may cast their votes during the meeting thro’ e-voting system provided by CDSL. Shareholders can click on the EVSN 260602001 in the CDSL e-voting system already logged in to avail this facility. (ix) There will be no voting by show of hands. (x) Shareholders are requested to refer to instructions provided in the AGM Notice for seamless participation through Video Conference. In case they face any difficulty, they may reach out on the helpline contact provided in Page 12 of Annual Report. (F) Chairman of Committees The Chairman mentioned that Mr. Mohan Verghese Chunkath, Chairman of the Audit Committee and Dr Lakshmi Nadkarni, Chairperson of Nomination and Remuneration Commi [Showing first 8,000 characters — download PDF for full document]