Notice of Postal Ballot of the Company

HARDCASTLE & WAUD MANUFACTURING COMPANY LIMITED Regd. Off.: Mall Office, 2nd Floor, Metro Junction Mall of West Pioneer Properties (India) Pvt. Ltd, Netivali, Kalyan (E), Thane – 421306 E-mail Id: ho@hawcoindia.com Website: www.hawcoindia.in CIN: L99999MH1945PLC004581 Tel. No.: 022-22837658-62 30th October, 2026 BSE Ltd Phiroze Jeejeebhoy Towers Dalal Street Mumbai 400 001 Dear Sirs, Sub: Notice of Postal Ballot of the Company Pursuant to the provisions of Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, enclosed herewith is the Notice of Postal Ballot of the Company. Kindly take the same on record. Thanking you, Yours faithfully, For Hardcastle & Waud Manufacturing Company Limited Smita Achrekar Company Secretary & Compliance Officer Encl: a/a HARDCASTLE & WAUD MANUFACTURING COMPANY LIMITED Regd. Off.: Mall Office, 2nd Floor, Metro Junction Mall of West Pioneer Properties (India) Pvt. Ltd, Netivali, Kalyan (E), Thane – 421306 E-mail Id: ho@hawcoindia.com Website: www.hawcoindia.in CIN: L99999MH1945PLC004581 Tel. No.: 022-22837658-62 NOTICE OF POSTAL BALLOT Dear Members, NOTICE is hereby given pursuant to Section 110 read with Section 108 and all other applicable provisions of the Companies Act, 2013 (the Act) read with Rules 20 and 22 of Companies (Management and Administration) Rules, 2014 including any statutory modification or re-enactment thereof for the time being in force, that the following special resolution is proposed for the approval of Members of the Company through Postal Ballot, only through remote e-Voting. SPECIAL BUSINESS: Shifting of the Registered Office of the Company outside the existing local body limits, within the jurisdiction of the same Registrar of Companies (ROC). To consider and, if thought fit, to give ASSENT / DISSENT, to the following Special Resolution: “RESOLVED THAT pursuant to the provisions of Section 12 and other applicable provisions of the Companies Act, 2013 read with Rules made thereunder (including any statutory modification(s) or re-enactment thereof for the time being in force), consent of the Company be and is hereby accorded for shifting the Registered Office of the Company from Mall Office, 2nd Floor, Metro Junction Mall of West Pioneer Properties (India) Private Limited, Netivali, Kalyan (East), Thane – 421306, Maharashtra to Bungalow 2, First Floor, Mahavir Nagar, Deepak Hospital Lane, Near Seven Square School, Mira Road (East), Thane - 401107, Maharashtra. “RESOLVED FURTHER THAT for the purpose of giving effect to this resolution, the Board be and is hereby authorised to do all such acts, deeds, matters and things in this connection and incidental as the Board in its absolute discretion may deem fit, without being required to seek any further consent or approval of the members of the Company or otherwise to the end and intent that they shall be deemed to have been given consent or approval thereto expressly by the authority of this resolution.” Notes: 1. A Statement pursuant to Section 102(1) of the Companies Act, 2013 (‘the Act’) setting out material facts and reasons for the Special Business as set out in the notice is annexed hereto and forms part of this Postal Ballot Notice. 2. In accordance with the Ministry of Corporate Affairs (“MCA”) General Circular No. 03/2025 dated September 22, 2025 (“MCA Circular”), the Company is sending this Postal Ballot Notice in electronic mode only to the Members whose names appear in the Register of Members of the Company as on Friday, 23rd October, 2026 ("Cut-off date") (“Eligible Members”) and who have registered their email IDs, for receipt of documents in electronic form, with their Depository Participants or the Company’s Registrar and Share Transfer Agent viz MUFG Intime India Private Limited (“RTA”). A person who is not a member as on the Cut-off date should treat this Postal Ballot Notice for information purpose only. 1 | P a ge HARDCASTLE & WAUD MANUFACTURING COMPANY LIMITED Regd. Off.: Mall Office, 2nd Floor, Metro Junction Mall of West Pioneer Properties (India) Pvt. Ltd, Netivali, Kalyan (E), Thane – 421306 E-mail Id: ho@hawcoindia.com Website: www.hawcoindia.in CIN: L99999MH1945PLC004581 Tel. No.: 022-22837658-62 Accordingly, physical copy of the Postal Ballot Notice along with Postal Ballot Form and pre-paid business reply envelope are not being sent to the Members for this Postal Ballot. Members are requested to provide their assent / dissent through remote e-Voting only. Members can update / register their email id with their respective Depository Participant or with the RTA at https://web.in.mpms.mufg.com/EmailReg/Email_Register.html. 3. The remote e-Voting period commences on Sunday, 1st November, 2026 (9:00 a.m.) and ends on Monday, 30th November, 2026 (5:00 p.m.) During this period members of the Company holding shares as on the Cut-Off date may cast their vote electronically. The remote e-Voting module shall be disabled thereafter. Once the vote on the resolution is cast by a member, the same will not be allowed to be changed subsequently. The voting rights of the Members shall be in proportion to their share of the paid-up equity share capital of the Company as on the Cut-Off Date i.e. Friday, 23rd October, 2026. 4. The Board of Directors has appointed M/s SKJP & Associates, Practicing Company Secretaries, to act as Scrutinizer and to scrutinize the e-voting for the Postal Ballot in a fair and transparent manner. 5. Members who have not registered their e-mail addresses are requested to register the same with the Company's RTA / Depository Participant(s) for receiving future communication(s) in electronic form. 6. The facility of casting votes by members using an electronic voting system will be provided by National Securities Depository Limited (NSDL). The process and manner for remote e-voting are as under: STEP I - LOGIN IN ORDER TO ACCESS E-VOTING FACILITY: 1. Login method for e-voting by Individual Shareholders holding securities in Demat Mode: Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depository and Depository Participants. Shareholders are advised to update their mobile number and email id in their respective demat account in order to access e-voting facility: 2 | P a ge HARDCASTLE & WAUD MANUFACTURING COMPANY LIMITED Regd. Off.: Mall Office, 2nd Floor, Metro Junction Mall of West Pioneer Properties (India) Pvt. Ltd, Netivali, Kalyan (E), Thane – 421306 E-mail Id: ho@hawcoindia.com Website: www.hawcoindia.in CIN: L99999MH1945PLC004581 Tel. No.: 022-22837658-62 Type of Login method shareholders Individual I. OTP based login shareholders holding 1. For OTP based login access the link securities in (https://eservices.nsdl.com/SecureWeb/evoting/evotinglogin.jsp) on demat mode your web browser. with NSDL 2. Enter your 8 digit DP Id, 8 digit Client Id, PAN, verification code and click on generate OTP. 3. You will receive OTP on your email id/mobile number registered with the depository. Kindly enter the OTP and click on login. 4. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. 5. Click on company name or e-voting service provider i.e. NSDL and you will be re-directed to e-voting website of NSDL for casting your vote during the remote e-voting period. II. NSDL IDeAS Facility If you are already registered for the NSDL IDeAS facility: 1. Open web browser by typing the following URL: https://eservices.nsdl.com. 2. Once the homepage of e-Services is launched, click on the “Beneficial Owner” icon under “Login”, available under the “IDeAS” section. 3. A new screen will open. Enter your user ID and password. After successful authentication, you will be able to see e-voting services under value added services. 4. Click on “Access to e-voting” under e-voting services and you will be able to see the e-voting page. 5. Click on options available against company n [Showing first 8,000 characters — download PDF for full document]