Annual General Meeting

Alna Trading and Exports Limited Annual Report 2025-26 ALNA TRADING AND EXPORTS LIMITED FORTY FOURTH ANNUAL REPORT 2025-26 Page 1 of 73 Alna Trading and Exports Limited Annual Report 2025-26 NOTICE TO MEMBERS Notice is hereby given that the Forty-Fourth Annual General Meeting of the Members of Alna Trading and Exports Limited will be held on Thursday, August 20, 2026, at 12:00 noon at the Registered Office of the Company situated at Allana House, Allana Road, Colaba, Mumbai - 400 001, to transact the following businesses: ORDINARY BUSINESS: 1. Adoption of the Audited Financial Statements of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and Auditors thereon: To consider and, if thought fit, to pass, with or without modification(s), the following resolution as an Ordinary Resolution: “RESOLVED THAT the Audited Financial Statements of the Company for the financial year ended March 31, 2026, along with the Reports of the Board of Directors and Auditors thereon, as circulated to the Members, be and are hereby considered and adopted.” 2. Appointment of Mr. Anwar Husain Chauhan (DIN: 00322114), as a Director of the Company liable to retire by rotation: To consider and, if thought fit, to pass, with or without modification(s), the following resolution as an Ordinary Resolution: “RESOLVED THAT pursuant to the provisions of Section 152 and other applicable provisions, if any, of the Companies Act, 2013, read with the Articles of Association of the Company, Mr. Anwar Husain Chauhan (DIN: 00322114), liable to retire by rotation at this meeting, being eligible offers himself for re- appointment, be and is hereby re-appointed as a Director of the Company, liable to retire by rotation.” SPECIAL BUSINESS: 3. To Regularize the appointment of Additional Director Mr. Jagannath Pandharinath Dange (DIN: 01569430), as a Non-Executive & Independent Director of the Company to hold the office for a term upto five years: To consider and if thought fit, to pass with or without modification(s), the following resolution as a Special Resolution: “RESOLVED THAT pursuant to the provisions of Section 149, 150, 152 read with Schedule IV and other applicable provisions of the Companies Act, 2013 (the Act) and the Companies (Appointment and Qualifications of Directors) Rules, 2014, (including any statutory modification(s) or re-enactment(s) thereof for the time being in force) and Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (‘Listing Regulations’), on the recommendation of the Nomination & Remuneration Committee and approval of the Board of Directors for appointment of Mr. Jagannath Pandharinath Dange (DIN: 01569430), as an Additional Director in the capacity of a Non-Executive & Independent Director of the Company w.e.f. November 14, 2025 who has submitted a declaration that he meets the criteria for independence as provided under Section 149(6) of the Act and Listing Regulations and is eligible for appointment, and in respect of whom the Company has received a notice in writing in Page 2 of 73 Alna Trading and Exports Limited Annual Report 2025-26 terms of Section 160(1) of the Act and who holds office as such up to the date of ensuing Annual General Meeting, be and is hereby, appointed as a Non-Executive & Independent Director of the Company not liable to retire by rotation, to hold office for a period of five years with effect from November 14, 2025 till November 13, 2030.” RESOLVED FURTHER THAT pursuant to the provisions of Sections 149, 197 and other applicable provisions of the Act read with the Rules made thereunder and Listing Regulations, Mr. Jagannath Pandharinath Dange, be paid such fees and remuneration and profit-related commission as the Board may approve from time to time and subject to such limits prescribed from time to time. RESOLVED FURTHER THAT the Board of Directors of the Company be and is hereby authorized to do all such acts, deeds, matters and things as may be considered necessary, desirable or expedient to give effect to this resolution.” 4. To Regularize the appointment of Additional Director Ms. Amita Sachin Karia (DIN: 07068393), as a Non- Executive & Independent Director of the Company to hold the office for a term upto five years: To consider and if thought fit, to pass with or without modification(s), the following resolution as a Special Resolution: “RESOLVED THAT pursuant to the provisions of Section 149, 150, 152 read with Schedule IV and other applicable provisions of the Companies Act, 2013 (the Act) and the Companies (Appointment and Qualifications of Directors) Rules, 2014, (including any statutory modification(s) or re-enactment(s) thereof for the time being in force) and Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (‘Listing Regulations’), on the recommendation of the Nomination & Remuneration Committee and approval of the Board of Directors for appointment of Ms. Amita Sachin Karia (DIN: 07068393), as an Additional Director in the capacity of a Non-Executive & Independent Director of the Company w.e.f. January 31, 2026 who has submitted a declaration that she meets the criteria for independence as provided under Section 149(6) of the Act and Listing Regulations and is eligible for appointment, and in respect of whom the Company has received a notice in writing in terms of Section 160(1) of the Act and who holds office as such up to the date of ensuing Annual General Meeting, be and is hereby, appointed as a Non-Executive & Independent Director of the Company not liable to retire by rotation, to hold office for a period of five years with effect from January 31, 2026 till January 30, 2031.” RESOLVED FURTHER THAT pursuant to the provisions of Sections 149, 197 and other applicable provisions of the Act read with the Rules made thereunder and Listing Regulations, Ms. Amita Sachin Karia, be paid such fees and remuneration and profit-related commission as the Board may approve from time to time and subject to such limits prescribed from time to time. RESOLVED FURTHER THAT the Board of Directors of the Company be and is hereby authorized to do all such acts, deeds, matters and things as may be considered necessary, desirable or expedient to give effect to this resolution.” By order of the Board of Directors Place: Mumbai For Alna Trading and Exports Limited Dated: July 23, 2026 Sd/- Mithun Patel Company Secretary Registered Office: Membership No: A43753 Allana House, Allana Road, Colaba, Mumbai-400 001 Tel: +91 022 6149 8000 https://www.alna.co.in/ Page 3 of 73 Alna Trading and Exports Limited Annual Report 2025-26 NOTES: 1. An Explanatory Statement pursuant to Section 102(1) of the Companies Act, 2013 (“the Act”), with respect to Special Business to be transacted at the Forty-Fourth Annual General Meeting (AGM), as set out under Item No. 3 & 4 is annexed hereto. 2. Brief resume of the Director proposed to be appointed, re-appointed, nature of his expertise in specific functional areas, names of companies in which he hold directorships and memberships/ chairmanships of Board Committees, shareholding and relationships between directors inter-se as stipulated under Regulation 36 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, (Listing Regulations) and Secretarial Standard 2 are provided under Annexure-1. 3. A Member entitled to attend and vote at the AGM is entitled to appoint a proxy to attend and vote on a poll instead of himself and the proxy need not be a Member of the Company. The instrument appointing the proxy should, however, be deposited at the registered office of the Company not less than forty-eight hours before the commencement of the AGM. A Proxy form as presented in MGT-11 is annexed hereto. Pursuant to provisions of Section 105 of the Companies Act, 2013 and rules made thereunder, a proxy can vote on behalf of Members [Showing first 8,000 characters — download PDF for full document]