Shareholders meeting

Dhampur Bio Organics Ltd. Date: July 24, 2026 The Manager – Listing The Manager – Listing Dept of Corp. Services, National Stock Exchange of India Ltd. BSE Limited Exchange plaza, Bandra Kurla Complex P.J. Towers, Dalal Street, Fort, Bandra East Mumbai – 400 001 Mumbai – 400 051 Scrip Code: 543593 Symbol: DBOL Dear Sir(s), Sub: Proceedings of 6th Annual General Meeting of Dhampur Bio Organics Limited held on Friday, July 24, 2026 This is to inform you that the 6th Annual General Meeting of Members of the Company held on Friday, July 24, 2026 at 04:00 P.M. (IST) through Video Conferencing (VC) /Other Audio- Visual Means (OAVM) to transact the business(es) as stated in the Notice dated July 1, 2026. The Meeting was held in accordance with the applicable circulars issued by Ministry of Corporate Affairs (MCA) and Securities Exchange Board of India (SEBI). The meeting concluded at 05:04 P.M. (IST) (including the time allotted for e-voting at AGM). In Compliance with Regulation 30 read with Para A of Part A of Schedule III of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed the proceedings of the 6th Annual General Meeting. You are requested to take the same on record. Thanking you Yours Faithfully, For Dhampur Bio Organics Limited Ashu Rawat Company Secretary & Compliance Officer Corp. Office: Second Floor, Plot No. 201, Okhla Industrial Estate, Phase III, New Delhi – 110 020, India, Tel: +91-11 – 6905 5200, Email: corporateoffice@dhampur.com, Website: www.dhampur.com Regd. Office: Sugar Mill Compound, Village & Post – Asmoli, Distt. Sambhal, Uttar Pradesh – 244304, Tel: +91-7302318313 CIN : L15100UP2020PLC136939 Dhampur Bio Organics Ltd. SUMMARY OF PROCEEDINGS OF THE 6TH ANNUAL GENERAL MEETING OF DHAMPUR BIO ORGANICS LIMITED The 6th Annual General Meeting ('AGM') of the members of Dhampur Bio Organics Limited (the 'Company') was held on Friday, July 24, 2026 at 4:00 P.M. (IST) through Video Conferencing ('VC') / Other Audio-Visual Means ('OAVM') in adherence to the General Circulars issued by the Ministry of Corporate Affairs (‘MCA’) and Securities and Exchange Board of India (‘SEBI’). Mr. Gautam Goel, Chairman & CEO of the Company chaired the Meeting. Mrs. Ashu Rawat, Company Secretary welcomed the Members, Directors, and others present and informed the Members about the regulatory aspects relating to participation at the Annual General Meeting through Video Conferencing. She further informed that requisite quorum for the meeting is present through Video Conferencing and therefore, the Meeting is duly convened. She, then introduced the Chairman & CEO, Vice Chairman, Whole-time Director, other directors and invitees present in the meeting, who have joined the meeting from their respective locations. Mrs. Bindu Vashist Goel, Non-Executive Director could not attend due to technical issue and Mrs. Ruchika Amrish Mehra Kothari, Independent Director, could not attend the meeting due to unavoidable circumstances. Chairperson(s) of Audit Committee, Stakeholders’ Relationship Committee, Nomination and Remuneration Committee, and Risk Management Committee were present at the meeting. Mr. Bihari Lal Gupta, Partner of M/s Mittal Gupta & Co., Chartered Accountants, Statutory Auditor and Mr. Saket Sharma, Partner of M/s GSK & Associates, Company Secretaries, Secretarial Auditor and Scrutinizer of the Meeting, were present at the meeting through Video Conferencing. Company Secretary then invited Mr. Gautam Goel, Chairman of the Meeting to address the shareholders. The Chairman in his opening remarks, welcomed the shareholders and paid homage to the Late Mr. Vijay Kumar Goel - Chairman & Executive Director of the Company. He then apprised the shareholders on completion of sale of Meerganj unit on slump sale basis. He further, in his address to shareholders gave an overview of sugar industry, performance of the Company in FY 2025-26 and future outlook. He, then invited Mr. Nalin Kumar Gupta, Whole-time Director and Chief Financial Officer to take the shareholders through financial highlights. Mr. Nalin Kumar Gupta summarized the financial performance of the Company for the FY 2025-26 along with segment wise performance. The Notice of the Annual General Meeting, Report of Board of Directors, the Auditors' Report and Secretarial Audit Report were taken as read. The Members were informed that there is no Corp. Office: Second Floor, Plot No. 201, Okhla Industrial Estate, Phase III, New Delhi – 110 020, India, Tel: +91-11 – 6905 5200, Email: corporateoffice@dhampur.com, Website: www.dhampur.com Regd. Office: Sugar Mill Compound, Village & Post – Asmoli, Distt. Sambhal, Uttar Pradesh – 244304, Tel: +91-7302318313 CIN : L15100UP2020PLC136939 Dhampur Bio Organics Ltd. qualification in the Auditors' Report on the Financial Statements and the Secretarial Audit Report for the financial year ended March 31, 2026. The Company Secretary then invited the shareholders who had registered themselves as speakers, to raise any questions/ queries. 2 (Two) speaker shareholders asked questions/ expressed their views. Leadership/ Management Team duly responded to the queries of the Speakers. Thereafter, the Company Secretary informed that the following resolutions were proposed to be passed at AGM as mentioned in the AGM Notice. S. No. PARTICULARS RESOLUTION TYPE ORDINARY BUSINESS 1 To receive, consider and adopt: Ordinary Resolution a) the Audited Standalone Financial Statements of the Company for the Financial Year ended March 31, 2026 and the Reports of the Board of Directors and Auditors thereon; and b) the Audited Consolidated Financial Statements of the Company for the Financial Year ended March 31, 2026 and the Report of Auditors thereon. 2 To declare the final dividend @15.00 % i.e. Rs. 1.50 per equity Ordinary Resolution share for the financial year ended March 31, 2026 as recommended by the Board of Directors. 3 To appoint a director in place of Mr. Gautam Goel (DIN: Ordinary Resolution 00076326), who retires by rotation and being eligible offers himself for re-appointment. 4 To re-appointment of M/s Mittal Gupta & Company, Ordinary Resolution Chartered Accountants (FRN:001874C) as Statutory Auditors of the Company for second term of 5 years. SPECIAL BUSINESS 5 Amendment of Article of Association of the Company by Special Resolution inserting a new Article 125A. 6 Re-designation of Mr. Gautam Goel (DIN: 00076326) as Chairman Special Resolution and Chief Executive Officer of the Company. 7 Amendment in terms of payment of gratuity to Directors of the Special Resolution Company. 8 Revision in remuneration of Ms. Maayashree Goel, General Ordinary Resolution Manager – Management Team. 9 Revision in remuneration of Ms. Meerashree Goel, General Ordinary Resolution Manager – Management Team. 10 Payment of Commission to Non-Executive Directors of the Special Resolution Company for Financial year 2025-26. 11 Ratification of Payment of Remuneration to the Cost Auditor for Ordinary Resolution the Financial Year 2026-27. Members were informed that the Company had provided the facility of remote e-voting, on the proposed resolutions given in the Notice of the AGM from Monday, July 20, 2026 from 9:00 A.M. (IST) till Thursday, July 23, 2026 at 5:00 P.M. (IST). Corp. Office: Second Floor, Plot No. 201, Okhla Industrial Estate, Phase III, New Delhi – 110 020, India, Tel: +91-11 – 6905 5200, Email: corporateoffice@dhampur.com, Website: www.dhampur.com Regd. Office: Sugar Mill Compound, Village & Post – Asmoli, Distt. Sambhal, Uttar Pradesh – 244304, Tel: +91-7302318313 CIN : L15100UP2020PLC136939 Dhampur Bio Organics Ltd. It was further informed that members attending the AGM who have not already cast their vote by remote e-voting would have the opportunity to cast their vote electronically during the Meeting. It was announced that the e-voting module was already active and will be kept open for next 15 minutes after conclusion of AGM. The members we [Showing first 8,000 characters — download PDF for full document]