Shareholders meeting

October 15, 2026 National Stock Exchange of India Limited, BSE Limited, Listing Compliance Department Listing Department, Exchange Plaza, C-1, Block G, Phiroze Jeejeebhoy Towers, Bandra Kurla Complex, Dalal Street, Bandra (East) Mumbai- 400001 Mumbai – 400 051 Scrip Symbol: GALAXYSURF Scrip Code: 540935 Subject: Notice of Postal Ballot of Galaxy Surfactants Limited Dear Sir/Madam, Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed a copy of Postal Ballot Notice dated October 03, 2026 along with the Explanatory Statement for seeking approval of the Members of the Company on the Ordinary resolutions forming part of the Notice. Please note that the Postal Ballot Notice is being sent only by electronic mode to the Members whose names appear on the Register of Members/list of Beneficial Owners as on Friday, October 09, 2026 and whose e-mail addresses are registered with the Company’s Registrar and Share Transfer Agent/Depositories. The Company has engaged the services of National Securities Depository Limited (‘NSDL’) to provide remote e-voting facility to its Members. The e-voting period commences at 9.00 a.m. (IST) on Monday, October 19, 2026 and will end at 5.00 p.m. (IST) on Tuesday, November 17, 2026. The e-voting module shall be disabled by NSDL thereafter. Voting rights of the Members shall be in proportion to the shares held by them in the paid-up equity share capital of the Company as on Cut-off date i.e. Friday, October 09, 2026. Please note that communication of assent or dissent of the Members would only take place through the e-voting system. The instructions for e-voting form part of the ‘Notes’ section to the Notice. The Notice of Postal Ballot is also available on the website of the Company at www.galaxysurfactants.com. This is for your information and record. Thank you, Yours faithfully, For Galaxy Surfactants Limited Niranjan Ketkar Company Secretary encl: as above Galaxy Surfactants Limited CIN: L39877MH1986PLC039877 Registered office: C-49/2, TTC Industrial Area, Pawne, Navi Mumbai -400 703, India Website: www.galaxysurfactants.com; Email: investorservices@galaxysurfactants.com Phone: +91 -22-2761 6666/33063700; Fax: +91-22-27615883/27615886 NOTICE OF POSTAL BALLOT Dear Member(s), Notice is hereby given pursuant to provisions of Section 110 read with Section 108 and other applicable provisions, if any, of the Companies Act, 2013 (the “Companies Act”) (including any statutory modification(s), clarification(s), substitution(s) or re-enactment(s) thereof for the time being in force), read with Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014 (the “Rules”) as amended from time to time, Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”), Secretarial Standards on General Meetings issued by the Institute of Company Secretaries of India (“SS-2”) and in accordance with General Circular Nos. 14/2020 dated April 08, 2020, 17/2020 dated April 13, 2020 and the latest being 03/2025 dated September 22, 2025 (“MCA Circulars”) read together with other circulars issued by the Ministry of Corporate Affairs (“MCA”), from time to time and any other applicable provisions, if any, that Galaxy Surfactants Ltd (the “Company” or “GSL”) is seeking the consent of its Members for the matters provided in the appended resolutions proposed to be passed through Postal Ballot by way of electronic voting (“e-Voting”) process. The Explanatory Statement pursuant to Sections 102, 110 and other applicable provisions, if any, of the Act, pertaining to the resolutions setting out the material facts and reasons thereof, is appended to this Postal Ballot Notice. In compliance with Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended from time to time (Listing Regulations) and pursuant to the provisions of Sections 108 and 110 of the Act read with the Rules framed thereunder and the MCA Circulars, the manner of voting on the proposed resolutions is restricted only to e-voting i.e. by casting votes electronically instead of submitting postal ballot forms. Accordingly, the Postal Ballot Notice and instructions for e-voting are being sent only through electronic mode to those Members whose email address is registered with the Company / depository participant(s). The details of the procedure to cast the vote forms part of the Notes to this Notice. The e-voting period commences from 9.00 A.M. (IST) on Monday, October 19, 2026 and ends at 5.00 P.M. (IST) on Tuesday, November 17, 2026. The Company has appointed CS Ashwini R. Vartak, Partner (Membership No. A29463 & COP No. 16723)/ CS Aparna Gadgil, Partner (Membership No. 14713 & COP No. 8430) of S. N. ANANTHASUBRAMANIAN & Co, Practicing Company Secretaries to act as the Scrutinizer, for conducting the e-voting in a fair and transparent manner. The Scrutinizer will submit report to the Chairman of the Company (the Chairman) or any other person authorized by the Chairman, and the result of the voting by Postal Ballot will be announced not later than two working days from the conclusion of the e-voting. The result declared along with the Scrutinizer’s Report shall be communicated in the manner provided in this Postal Ballot Notice. The said results along with the Scrutinizer’s Report would be intimated to BSE Limited and National Stock Exchange of India Limited, where the Equity Shares of the Company are listed. The results will also be uploaded on the Company’s website www.galaxysurfactants.com. RESOLUTIONS 1. To approve appointment of Ms. Namrata Natarajan in Galaxy Surfactants Americas, Inc from August 24, 2026: To consider and, if thought fit, to pass the following resolution as an Ordinary Resolution: “RESOLVED THAT pursuant to the provisions of Section 188 and other applicable provisions of the Companies Act, 2013 (“the Act”) and applicable rules made thereunder and subject to such other approvals as may be necessary, the approval of Members be and is hereby accorded to the appointment of Ms. Namrata Natarajan in the service of Galaxy Surfactants Americas, Inc, a subsidiary of the Company, for a period of 3 years with effect from August 24, 2026 on such terms and conditions as set out in the Explanatory Statement; RESOLVED FURTHER THAT any of Directors of the Company be and is hereby authorised to take all steps necessary, proper and/or expedient to give effect to this Resolution including powers to revise, modify, vary terms and conditions within the limits set out in the Explanatory Statement during the tenure of appointment of Ms. Namrata Natarajan with Galaxy Surfactants Americas, Inc.” 2. To approve the appointment of Mr. Uday K. Kamat (DIN: 00226886) as a Non-Executive, Non Independent Director To consider and, if thought fit, to pass the following resolution as an Ordinary Resolution: “RESOLVED THAT in accordance with the provisions of Section 152 and other applicable provisions of the Companies Act, 2013 (“the Act”), the Companies (Appointment and Qualifications of Directors) Rules, 2014 and the applicable provisions of the Securities and Exchange Board of India (Listing obligations and Disclosures Requirements) Regulations, 2015, (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force) Mr. Uday K. Kamat (DIN: 00226886), who was appointed by the Board of Directors as an Additional Director w.e.f. October 5, 2026 in respect of whom the Company has received a notice in writing under Section 160 of the Act from a member proposing his candidature for the office of Director be and is hereby appointed as a Non-Executive, Non-Independent Director of the Company liable to retire by rotation; RESOLVED FURTHER THAT any of Directors or the Chief Financial Officer or the Company Secretary be and are [Showing first 8,000 characters — download PDF for full document]