Shareholders meeting

Vaxtex Cotfab Limited CIN: L35105GJ2005PLC076930 AXTEX COTFAB LIMITED 306, Sarthik Complex, Nr, Iscon Cross Road, Satellite, Ahmedabad - 380015 Suiting & Shirting Fabrics +917249058261 cs@vaxtex@gmail.com www.vaxtexcotfabltd.com October 13, 2026 National Stock Exchange of India Limited “Exchange Plaza”, C-1, Block G, Bandra-Kurla Complex, Bandra (East), Mumbai – 400 051 Security Id: VCL Sub: Intimation of notice of Postal Ballot Dear Sir / Madam, Please find enclosed Postal Ballot Notice dated October 13, 2026 The voting period begins on October 14, 2026 at 10:00 A.M. and ends on November 12, 2026 at 5:00 P.M. during this period shareholders of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date i.e. October 9, 2026 may cast their vote electronically. The Result of the Postal Ballot shall be declared on or before November 13, 2026. The Notice is also being made available on the website of the Company at: www.rubramed.com You are requested to kindly take the same on your record. Thanking You, Yours faithfully, For Vaxtex Cotfab Limited Amay Vatsalya Whole-time director DIN: 09330694 01/2026-27-POSTAL BALLOT NOTICE Pursuant to Sections 108 and 110 of the Companies Act, 2013, as amended, read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, as amended, Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended and MCA Circulars (as defined below). Dear Member(s), NOTICE is hereby given that pursuant to the provisions of Section 110 and other applicable provisions of the Companies Act, 2013, as amended (the “Act”), read with the Companies (Management and Administration) Rules, 2014, as amended, Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (the “SEBI LODR”), Secretarial Standard on General Meetings (“SS-2”) issued by the Institute of Company Secretaries of India, including any statutory modification(s), clarification(s), substitution(s) or re-enactment(s) thereof for the time being in force, guidelines prescribed by the Ministry of Corporate Affairs (the “MCA”), Government of India, for holding general meetings / conducting postal ballot process through electronic voting (remote e-voting) vide General Circular Nos. 3/2025 dated 22.09.2025, 09/2024 dated September 19, 2024, 14/2020 dated 08.08.2020, Circular No.17/2020 dated 13.04.2020, Circular No. 20/2020 dated 05.05.2020, Circular No. 02/2021 dated 13.01.2021, Circular No. 2/2022 dated 05.05.2022, Circular No. 3/2022 dated 05.05.2022, Circular No. 10/2022 and Circular No. 11/2022 dated 28.12.2022, Circular No. 09/2023 dated 25.09.2023, Circular No. 09/2024 dated 19.09.2024, Circular No. 03/2025 dated 22.09.2025 and Pursuant to the Circular issued by Securities & Exchange Board of India ('SEBI Circular’), Circular No. SEBI/HO/CFD/CMD/1/CIR/P/2020/79 dated 12.05.2020, Circular No. SEBI/HO/CFD/CMD2/CIR/P/2022/62 dated 13.05.2022, Circular No. SEBI/HO/CFD/ PoD- 2/CIR/2023/4 dated 05.01.2023 and Circular No. SEBI/HO/CFD/CFD-PoD- 2/P/CIR/2023/167 dated 07.10.2023 and Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated 03.10.2024 and any other applicable laws and regulations, the following items of ordinary/ special business are proposed to be passed by the Members of Vaxtex Cotfab Limited (the “Company”) through Postal Ballot (“Postal Ballot”) only by way of remote e-voting process. An Explanatory Statement pertaining to the said resolution setting out the material facts and reasons thereof form part of this Postal Ballot notice (the “Postal Ballot Notice”). In compliance with Regulation 44 of the SEBI LODR and pursuant to the provisions of Sections 108 and 110 of the Act read with the rules framed thereunder and the MCA Circulars, the manner of voting on the proposed resolution is restricted only to e-voting i.e., by casting votes electronically instead of submitting postal ballot forms. In compliance with the MCA Circulars, the postal ballot Page 1 of 17 notice and instructions for e-voting are being sent only through electronic mode to those Members whose email addresses are registered with the Company / depository participant(s). The Board of Directors of the Company, at its meeting held on October 12, 2026, has appointed M/s. NVB & Associates, Practicing Company Secretaries), as the Scrutinizer for conducting the postal ballot only through the e-voting process in a fair and transparent manner. The Scrutinizer will submit their report to the Managing Director of the Company after completion of scrutiny of the e-voting. The results shall be declared on or before November 13, 2026 and communicated to National Stock Exchange (“NSE”), National Securities Depository Limited (“NSDL”) at https://www.evoting.nsdl.com/ and will also be displayed on the Company's website at www.vaxtexcotfabltd.com SPECIAL BUSINESS: Item No. [1] Appointment of Statutory Auditor for a period of 5 Years from F.Y. 2026-27 to F.Y. 2030-31 To consider, and if thought fit, to pass the following resolution as an Special Resolution “RESOLVED THAT pursuant to the provisions of Sections 139, 141, 142 and other applicable provisions, if any, of the Companies Act, 2013 (“Act”), read with the Companies (Audit and Auditors) Rules, 2014, the applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”), including any statutory modification(s) or re-enactment(s) thereof for the time being in force, and based on the recommendation of the Audit Committee and the Board of Directors of the Company, M/S Garg Agrawal & Agrawal, Chartered Accountants (Firm Registration No0016137N), be and are hereby appointed by the Members as the Statutory Auditors of the Company to hold office for a five consecutive years, commencing from F.Y. 2026-27 till FY 2030-31, at such remuneration as may be determined by the Board of Directors in consultation with the Statutory Auditors, in addition to applicable taxes and reimbursement of reasonable out-of-pocket expenses incurred in connection with the audit. Page 2 of 17 RESOLVED FURTHER THAT the Board of Directors of the Company, including the Company Secretary, be and are hereby authorised to do all such acts, deeds, matters and things and to take all such steps, as may be necessary, proper or expedient to give effect to this resolution, including filing of necessary forms, returns and other documents with the Registrar of Companies, Stock Exchanges and other regulatory authorities. By order of the Board of Directors For Vaxtex Cotfab Limited Sd/- Amay Vatsalya Whole-time director DIN: 09330694 Date: October 12, 2026 Place: Ahmedabad Registered Office: 306, Sarthik Complex, Iscon Temple, Cross Road, Satellite, Jodhpur Char Rasta, Ahmadabad City, Gujarat, India, 380015 Website: www.vaxtexcotfabltd.com Page 3 of 17 NOTES: 1. An explanatory statement pursuant to Sections 102 and 110 of the Companies Act, 2013 (the “Act”), setting out all material facts relating to the resolutions in this Notice are appended herein below for information and consideration of Members and the same should be considered as part of this Notice. 2. All the material relevant documents referred to in this Notice will be available for inspection by the Members until 5:00 P.M. (IST) of the last date of remote e-voting of this Postal Ballot i.e. November 12, 2026. Members who wish to inspect the documents are requested to send an email to cs.vaxtex@gmail.com , in mentioning their name, folio no. / client ID and DP ID, and the documents they wish to inspect, with a self-attested copy of their PAN card attached to the email. 3. The Board of Directors have appointed M/s. NVB and Associates, Practising Company Secretaries, as the Scrutinizer, for conducting the Postal Ballot process in a fair and transparent manner. The result of postal ba [Showing first 8,000 characters — download PDF for full document]