Shareholders meeting

COMSYN/SE/2026-27 Date: 10th October, 2026 Online filing at: www.listing.bseindia.com and https://neaps.nseindia.com/NEWLISTINGCORP/login.jsp To, To, BSE Limited National Stock Exchange of India Limited Phiroze Jeejeebhoy Tower, Exchange Plaza, C-1, Block G, Dalal Street, Bandra Kurla Complex, Bandra (E), Mumbai (M.H.) 400 001 Mumbai- 400051 BSE CODE:539986 NSE SYMBOL: COMSYN Subject: Submission of the minutes of the 42nd Annual General Meeting of the Company held on Tuesday, 29th Day of September, 2026. Dear Sir/Madam, We are pleased to submit the minutes of 42nd Annual General Meeting of Commercial Syn Bags Ltd., held on Tuesday, 29th Day of September 2026 at 5:30 P.M. (IST) and concluded at 6:00 P.M. (IST) through Video Conferencing /Other Audio Visual Means (“VC”/ “OAVM”) for which purposes the Registered office of the company situated at Commercial House, 3-4, Jaora Compound M.Y.H Road, Indore (M.P.) 452001 shall be deemed as the venue for the Meeting. You are requested to please take on record the above said document for your reference and further needful. Thanking You, Yours Faithfully, For, COMMERCIAL SYN BAGS LIMITED SANDEEP PATEL COMPANY SECRETARY Encl a/a Commercial Syn Bags Limited CIN: L25202MP1984PLC002669 Registered Office: Commercial House, 3-4, Jaora Compound, M.Y.H. Road, Indore -452001, M.P. INDIA Ph. +91-731-2704007,4279525 Fax: +91-731-2704130 E-Mail: mails@comsyn.com, Visit at : www. comsyn.com MINUTE BOOK PAGE. sssscsisstscswasereuuncisvrine HELD. AT cousencconnsaennenm nsinetecn as pneiusensceinmitinegetrs : ONE reteisimienetencsssenscsueerseees TIME... .cccccescesseteeseseeeessrerees MINUTES OF THE 4282 ANNU AL GENERAL MEETING OF COMMERCIAL SYN BAGS LIMITED HELD ON TUESDAY THE 291 SEPTEMBER 2026, THROUGH VIDEO CONFERENCING (“VC”) OR OTHER AUDIO-VISUAL MEANS (“OAVM”) AT 5:30 P.M. AND CONCLUDED AT 6:00 P.M. FOR WHICH PURPOSE THE REGISTERED OFFICE OF THE COMPANY SITUATED AT COMMERCIAL HOUSE, 3- 4, JAORA COMPOUND M.Y.H. ROAD INDORE (M.P.) 452001 SHALL DEEMED AS THE VENUE FOR THE ANNUAL GENERAL MEETING PRESENCE IN THE MEETING THRO UGH PHYSICAL/VC/OAVM: I. DIRECTORS: 1, Shri Anil Choudhary : Chairman & Managing Director 2. Smt. Ranjana Choudhary : Whole-Time Director 3. Shri Virendra Singh Pamecha : . Whole-Time Director 4. Shri Vijay Kumar Bansal : Independent Director 5. Shri Milind Mahajan : Independent Director 6. Shri Sunil Agrawal : Independent Director Il, OFFICERS IN PRESENCE: I. Shri Ravindra Choudhary : Chief Executive Officer 2. Shri Pramal Choudhary : Chief Operating Officer 3. Shri Abhishek Jain : Chief Financial Officer & Compliance Officer 4, Shri Ashay Choudhary : Vice President-Technical Textile 5. Shri Sandeep Patel : Company Secretary TI. SPECIAL INVITEES: 1. CS Ishan Jain : Secretarial Auditor and Scrutinizer for Remote E-voting & E-voting at AGM — 2. CA Ashok Kumar Agarwal : Statutory Auditor LEAVE OF ABSENCE: Since all Members of Board were present and no of Leave of absent was required. CHAIRMAN OF THE MEETING: As per Article 102 of Article of Association of the company, Shri Anil Choudhary Chairman of the Board occupied the chair for the meeting and welcomed all the directors and members of the company at 42" AGM of the company. NUMBER OF THE MEMBERS AS ON THE CUT-OFF DATE AND PRESENCE OF QUORUM FOR THE MEETING: As per the data shared by Bigshare Services Pvt. Ltd. and CDSL, as on the cut-off date 22™ September, 2026, have shown total 5827 (Five Thousand Eight Hundred Twenty Seven) members and there was requirement of minimum 30 (thirty) members for constitution of valid quorum and as per Attendance Register provided by CDSL there were 64(Sixty Four) members present through Video Conferencing (“VC”), therefore adequate quorum as per requirement of law was present and hence the Chairman called the meeting in order and coramenced the proceedings of the AGM. CHAIRMAN’S} JL, INITIALS MINUTE BOOK HELD AT .......... BOOKS & STATUTORY REGISTER: The Company. Secretary informed that the Register of Directors, Key Managerial Personnel and their shareholding and Share Transfer Book and the Register of Members along with other statutory books, as required under provisions of the Companies Act, 2013 were available online for inspection of the members. However, the company did not received any request from any member for the inspection of the same. PROCEEDING OF THE MEETING: The Ministry of Corporate Affairs (“MCA”) and SEBI vide its various circulars have permitted the companies to-hold their AGM through VC/OAVM mode. The Company has engaged Central Depository Services (India) Limited (“CDSL”) for providing E-voting services and VC/OAVM facility for this AGM. As per Article 102 of the Article of Association of thé Company, Shri Anil Choudhary, Chairman of the Company occupied the Chair for the Meeting and welcomed all the members, directors, and invitees present in the meeting through VC/OAVM. Company Secretary gave introduction and explained the facility to join the meeting through VC/OAVM and after that took a roll call of the Directors and introduced other invites. The Chairman of the Audit Committee Shri Sunil Agrawal is available to respond to the queries relating to Books of Accounts and Director’s Remuneration. The Chairman delivered his speech to the members at the AGM. The Company Secretary informed the Members that only electronic copies of the Notice dated 5" September, 2026, have been sent to all the Members whose e-mail IDs are registered with the Company or with the Depository Participant(s). For those Members whose e-mail IDs were not registered, the Company has dispatched a physical letter at their registered address containing the link to access the AGM Notice and the Annual Report. The Auditor’s Report on the Standalone Financial Statements of the Company is given by the Statutory Auditors M/s Ashok Kumar Agrawal & Associates Chartered Accountant, Indore. The Auditor’s Report does not contain any qualification or negative remarks. The Secretarial Audit Report for Financial Year 2025-26 is given by M/s Ishan Jain & Co., Practicing Company Secretaries, Indore. Secretarial Audit Report does not contain any qualification or negative remarks. CS Ishan Jain Practicing Company Secretary was appointed by the Board as the Scrutinizer for the Remote E-voting & E-voting at this Annual General Meeting. The Scrutinizer ensured that the voting is done in a fair and transparent manner. The Company Secretary informed that the Company has provided e-voting facility to its members whose names appeared in the Register of Members as on cutoff date i.e. 224 September, 2026; to cast their votes on the resolutions proposed to be passed at this 42" Annual General Meeting through remote e-voting system of CDSL. The e-voting commenced from Saturday, 26" September, 2026 at 9.00 A.M. (IST) and ended on Monday, 28" September, 2026 at 5.00 P.M. (1.S.T.) and- CHAIRMAN’S] AL, INITIALS Re is MINUTE BOOK PAGE. ccccsassecneenneerenvivesanns HELD) AT w.cccssccceisessescecconnnst eee ee 2) er WUE ciccirecssertcecamscubsneanarea. e-voting facility was also made available to the members throughout the proceedings of the meeting and further time was granted of 15 minutes after conclusion of meeting. The Members who were in the records of the Company as on the cut-off date i.e. 22" September, 2026 shall only be entitled to participate in the voting process. The Members who are in the records of the Company as.on the cut-off date i.e. 22™ September 2026 were only entitled to participate in the E-Voting process. Thereafter, the Chairman requested the Members to consider and cast their votes for the Ordinary and Special businesses as mentioned in the Notice of AGM from Item No. | to’8 and on the instructions of the Chairman the Company Secretary then read out the following Agenda Items one by one. Agenda | Particulars of tie Resolutions Nature of Item Resolutions ORDINARY BUSINESS: 1. To receive, consider, approve and adopt the Standalone an [Showing first 8,000 characters — download PDF for full document]