Scrutinizer Report

VIJAY JAIN & CO. COMP ANY SECRETA RIES CONSOLIDATED SCRUTINIZER'S REPORT OCTAVIUS PLANTATIONS LIMITED [Pursuant to Section 108 of the Companies Act, 2013 read with the Companies (Management and Administration) Rules, 2014, as amended from time to time] The Chairman, OCTAVIUS PLANTATIONS LIMITED (Formerly knows as RUBAL LEASING AND HOLDINGS LIMITED) CIN-L65910DL1984PLC018466 Registered Office.: E-40/3, OKHLA INDUSTRIAL AREA, PHASE-2 NEW DELHI, South Delhi, NEW DELHI, Delhi, India, 110020 Sub.: Consolidated Scrutinizer's Report on e-voting conducted pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies {Manaeement and Administration) Rules, 2014, as amended from time to time, for the 42nd Annual General Meetine. of Octavius Plantations Limited held on Tuesday, September 29 2026 at 01:00 P.M. (1ST) throue.h Video Conferencine./Other Audio Visual Means. Dear Sir, 1) The Board of Directors of Octavius Plantations Limited (hereinafter referred as "the Company") at its meeting held on Thursday, September 3, 2026 has appointed us as Scrutinizer pursuant to Section 108 of the Companies Act, 2013 ("the Act") read with Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended from time to time, and all other provision as applicable, to scrutinize the remote e-voting and e-voting conducted at Company's 42nd Annual General Meeting ("AGM") in fair and transparent manner. 2) In view of the Ministry of Corporate Affairs ("MCA") Circular nos. 14/2020 dated April 8, 2020, 17 /2020 dated April 13, 2020, 20/2020 dated May 5, 2020 and the subsequent circulars issued in this regard, the latest being Circular no. 09 /2023 dated September 25, 2023 and other relevant circulars issued from time to time ("MCA Circulars"), the AGM was convened through Video Conferencing and the physical attendance of the Members to the AGM venue was not required. 3) The Company has engaged Central Depository Services Limited ("CDSL") as the service provider, for extending the facility of electronic voting (remote e-voting and e-voting facility provided during the AG M) to the shareholders of the Company. D-246/10, Balaji Chamber, 104, First Floor, Second Floor, Lami Nagar, Delhi-110092 4) The Remote e-voting process was started on Saturday, September 26, 2026 at 9:00 A.M. (1ST) and ended on Monday, September 28, 2026 at 5:00 P.M. (1ST). S) As on September 22, 2026 i.e. the cut-off date, there were 1183 Shareholders of the Company who were entitled to vote on the resolutions placed for the approval of the shareholders through remote e-voting as well as e- voting facility provided at the AGM of the Company. Whereas, As per Regulation 31 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the number of shareholders as on cut-off date was 871. 6) We have monitored the process of e-voting through the scrutinizer's secured link provided by CDSL through its designated website. 7) On completion of e-voting during the AGM, the report one-voting done at the AGM and the votes cast under remote e-voting facility prior to the AGM were unblocked by us in the presence of two witnesses who were not in the employment of the Company. We have downloaded the e-voting report from the website of CDSL in respect of Members, who voted through e-voting and votes were counted. 8) We have scrutinized and reviewed the remote e-voting and e-voting facility provided to shareholders during the AGM and votes cast therein based on the data downloaded from the CDSL e-voting system. 9) The Management of the Company is responsible to ensure compliance with the requirements of the Act and Rules made thereunder including MCA circulars and the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 relating to remote e-voting and e-voting during the AGM on the resolutions contained in the Notice of the AGM. 10) Our responsibility as Scrutinizer for e-voting process (re.mote e-voting and e voting facility provided during the AGM) is restricted to making Consolidated Scrutinizer's Report of the votes cast "in favor" or "against" the resolutions contained in the Notice of AGM, based on the reports generated from thee-voting system provided by CDSL. 11)We now submit our consolidated Report as under on the result of the remote e-voting and e-voting done during the AG M in respect of the said resolutions. ORDINARY BUSINESS RESOLUTION N0.1- ORDINARY RESOLUTION TO RECEIVE CONSIDER AND ADOPT THE FINANCIAL STATEMENTS OF THE COMPANY ALONG WITH BOARD'S REPORT AND AUDITOR REPORT.' eso uhon Resolution required: Ordinary (Ordinary/ Special) Whether promoter/promoter group are No interested in the agenda/resolution? Description of resolution considered 0 RECEIVE CONSIDER AND ADOPT THE FINANCIAL STATEMENTS OF THE OMPANY ALONG WITH BOARD'S REPORT ND AUDITOR REPORT. % of % of 0/o of Votes No. of Votes No. of No. of votes in against on votes polled on votes votes favour votes polled Category Mode of No. o outstand on votes polle -in voting shares ing polled d favou again held shares r st (1) (2) (3)=1 (2)/( (4) (5) (6)=1( 4)/( (7)=1(5)/(2)1 I) 1* I 00 2)1*100 *100 - otmg 1013900 Promoter and Poll 0 0 0 Promoter 0 0 0 Group app 1ca e - otmg 0 0 0 Public- Poll 0 I nstitutio Pos\al ~~•~ot (if 0 0 0 app 1ca e - otang 884861 .- ' I Poll 0 Public- Non Pos\al rt~l~ot (if 0 0 0 app 1ca e I nstitu tio ns ota Total Whether resolution is Pass or Not. Yes Disclosure of notes on resolution RESULT As the number of votes cast in favor of the resolution were more than number of votes cast against the resolution, we report that the Ordinary Resolution with regard to Item no. 1 as set out in the Notice of the AGM is passed in favor of the resolution with requisite majority. RESOLUTION N0.2 ORDINARY RESOLUTION TO RE-APPOINTMENT OF MR RAJ KUMAR JAIN (DIN: 03505168) AS A DIRECTOR LIABLE TO RETIRE BY ROTATION eso ut1on Resolution required: Ordinary (Ordinary/ Special) Whether promoter/ promoter group are No interested in the agenda/resolution? Description of 0 RE-APPOINTMENT OF MR RAJ KUMAR JAIN resolution (DIN: 03505168) AS A DIRECTOR LIABLE TO considered RETIRE BY ROTATION %of %of % of Votes Votes votes against on No. of No. of No.of vote polled votes vote in votes Category Mode of No. o on favour polled s -in s- voting shares outstan on poll favou agai held ding votes ed r nst shares polled (1) (2) (3)=[(2) (4) (5) (6)=[(4) (7)=[(5)/(2 /(1))*1.0 /(2)]*10 )]*100 - otmg 1013900 Promoter and Poll 0 0 0 Promoter Group U1.9 ast pa pl n 1a cl a~ fit ) 0 0 0 E- otmg Poll 0 0 0 Public- 0 Instituti ~i? s at pa pl P 1. ca al~ •f lt c ) 0 0 0 - otmg 884861 Poll Public- 0 lnstituti U 1? s at pa pl n 1a cl a" fi et) 0 ons ota Total Whether resolution is Pass or Not. Yes Disclosure of notes on resolution RESULT As the number of votes cast in favor of the resolution were more than number of votes cast against the resolution, we report that the Ordinary Resolution with regard to Item no. 2 as set out in the Notice of the AGM is passed in favor of the resolution with requisite majority. RESOLUTION N0,3 SPECIAL RESOLUTION RE-APPOINTMENT OF MR ANIL KUMAR RAVINDRAN (DIN: 08519787) AS A DIRECTOR AND AS AN INDEPENDENT DIRECTOR Resolution (1) Resolution required: Special (Ordinary/ Special) Whether promoter/promoter group are No interested in the agenda/resolution? Description of resolution considered !APPOINTMENT OF MS KANTHI PRIY A MIDATHADA (DIN: 11278086) AS A DIRECTOR AND AS AN INDEPENDENT DIRECTOR % of % of % of Votes No. of Votes No. of No. of votes in against on votes polled on votes votes favour votes polled Category Mode of No. of polle outstand -in - on votes voting shares favou again polled held shares r st (1) (2) (3)=1(2)/( (4) (5) (6) 1(4)/( (7) I( 5)/(2) I I) I* I 00 2)1*100 *100 E-Voting 1013900 1013900 rno.0000 1013900 0 100.U~ u.oooa Promoter and Poll 0 0.000D 0 0 0 0 Promoter Pos\al ~~l~ot (if 0 0.0000 0 0 u 0 app 1ca [Showing first 8,000 characters — download PDF for full document]