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SOFCOM SOFCOM Systems Ltd. 501, Takshshila Apartment Majuragate, Surat, Gujarat, India, 395001 Tele:91-141-2340221/2346283 Fax: 91-141-2348019 http://sofcomsystemslimited.com Email –cs@sofcomsystemslimited.com CIN- L72200GJ1995PLC179598 September 30, 2026 BSE Limited Phiroze Jeejeebhoy Towers Dalal Street, Fort Mumbai - 400 001 Scrip Code: 538923 Dear Sir/Madam, Sub: Submission of Proceedings of the 31st (Thirty-first) Annual General Meeting of the Company Ref: Regulation 30 read with Para A of Part A of Schedule III of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”) Pursuant to the captioned subject, we hereby inform you that the 31st (Thirty-first) Annual General Meeting (“AGM”) of the Members of Sofcom Systems Limited (“the Company”) was held today, i.e., Wednesday, September 30, 2026, at 03:00 P.M. (IST) through Video Conferencing / Other Audio-Visual Means (“VC/OAVM”), and the businesses set out in the Notice of the AGM dated September 10, 2026 were transacted thereat. The gist of the proceedings of the AGM is enclosed herewith. This intimation is also being uploaded on the Company’s website at www.sofcomsystemslimited.com. We request you to take the above information on record. Thanking You, Yours Faithfully, For Sofcom Systems Limited Tanvi Jay Rupawala Managing Director DIN: 10698868 Encl.: as above SOFCOM SOFCOM Systems Ltd. 501, Takshshila Apartment Majuragate, Surat, Gujarat, India, 395001 Tele:91-141-2340221/2346283 Fax: 91-141-2348019 http://sofcomsystemslimited.com Email –cs@sofcomsystemslimited.com CIN- L72200GJ1995PLC179598 GIST OF THE PROCEEDINGS OF THE 31ST ANNUAL GENERAL MEETING OF SOFCOM SYSTEMS LIMITED HELD THROUGH VIDEO CONFERENCING/ OTHER AUDIO-VISUAL MEANS ON WEDNESDAY, SEPTEMBER 30, 2026 The 31st Annual General Meeting (“AGM”) of the Members of Sofcom Systems Limited (the ‘Company’) was held today i.e. Wednesday, September 30, 2026 at 03:00 P.M. IST through video conference and other audio-visual means (“VC/OAVM”), in compliance with General Circular Nos. 14/2020 dated April 08, 2020, 17/2020 dated April 13, 2020, 20/2020 dated May 05, 2020, 33/2020 dated September 28, 2020, 39/2020 dated December 31, 2020, 10/2021 dated June 23, 2021, 20/2021 dated December 08, 2021, 10/2022 dated December 28, 2022, 09/2023 dated September 25, 2023 and 03/2025 dated September 22, 2025 issued by the Ministry of Corporate Affairs (“MCA”) and SEBI/HO/CFD/CFD-PoD-2/P/CIR/2023/167 dated October 07, 2023 issued by Securities and Exchange Board of India (hereinafter collectively referred to as “Circulars”), the provisions of the Companies Act, 2013 (“the Act”) and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”). The following Directors, Key Managerial Personnel (“KMP”) and invitees attended the Meeting through VC/OAVM: Name Designation Tanvi Jay Rupawala Managing Director & CFO Jitendrabhai Kansariwala Independent Director Jagdish Ratilal Rupawala Non-Executive Director Karan Jayeshchandra Bhagatwala Independent Director Denish Shashikant Marwadi Independent Director Dharaben Jagdishbhai Patel Company Secretary Representative of M/s. Tamakuwala & CO. Internal Auditor Representative of M/s Prasad & Partners LLP Scrutinizer Representative of M/s. Deepti & Associates Secretarial Auditor Note: Mr. Pratik Ketanbhai Jani and Mr. Brijesh Jamanbhai Sanghani, Independent Directors of the Company, and M/s. P M S H P S & Co., Statutory Auditors of the Company, had sought leave of absence from attending the Annual General Meeting, and the same was granted. SOFCOM SOFCOM Systems Ltd. 501, Takshshila Apartment Majuragate, Surat, Gujarat, India, 395001 Tele:91-141-2340221/2346283 Fax: 91-141-2348019 http://sofcomsystemslimited.com Email –cs@sofcomsystemslimited.com CIN- L72200GJ1995PLC179598 Proceedings in Brief: Ms. Dharaben Jagdishbhai Patel, Company Secretary and Compliance Officer, welcomed the Members, Directors and other attendees to the 31st AGM of the Company on behalf of the Board of Directors and informed that the Meeting was being held through VC/OAVM in accordance with the Circulars. She thereafter introduced the members of the Board and confirmed their presence at the Meeting, as listed above. She informed the Members that the Board had elected Ms. Tanvi Jay Rupawala, Managing Director & CFO, to chair the Meeting. Accordingly, Ms. Tanvi Jay Rupawala took the Chair and conducted the proceedings of the Meeting. The Chairman confirmed that the requisite quorum, as prescribed under Section 103 of the Act, was present and called the Meeting to order. She further informed that, since the AGM was being held through VC/OAVM pursuant to the Circulars, the facility for appointment of proxies was not available to the Members. The Chairman further informed the Members as under: • The company had provided E-voting facility (Remote e-voting and AGM e-voting) to the members of the company in respect of business to be transacted at the 31st Annual General Meeting. • Remote e-voting was open from 09:00 A.M. on September 27, 2026, and ended on 05:00 P.M. on September 29, 2026. • M/s Prasad & Partners LLP, Practicing Company Secretaries was appointed to act as the Scrutinizer to scrutinize the voting process in a fair and transparent manner for Remote e- voting and Annual General Meeting e-voting. With the consent of the Members, the Notice convening the 31st AGM was taken as read. The Audited Financial Statements of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and the Statutory Auditors thereon, were also taken as read. The Chairman informed that the Statutory Auditors’ Report did not contain any qualification, reservation or adverse remark and, accordingly, was not required to be read at the Meeting. SOFCOM SOFCOM Systems Ltd. 501, Takshshila Apartment Majuragate, Surat, Gujarat, India, 395001 Tele:91-141-2340221/2346283 Fax: 91-141-2348019 http://sofcomsystemslimited.com Email –cs@sofcomsystemslimited.com CIN- L72200GJ1995PLC179598 Thereafter, the following items of business, as set out in the Notice of the AGM, were taken up: Sr. No. Particulars Resolution type Ordinary Business 1. To consider and adopt the Annual Audited Financial Statements Ordinary Resolution (Standalone and Consolidated) of the Company for the financial year ended March 31, 2026 including the Balance Sheet as on March 31, 2026, the Statement of Profit and Loss and the Cash Flow Statement for the financial year ended on that date and the Reports of the Board of Directors and Auditors thereon. 2 To consider and appoint M/S P M S H P S & Co., Chartered Ordinary Resolution Accountants as the Statutory auditors of the company and to authorize board of directors to fix their remuneration. 3 To re-appoint Ms. Tanvi Jay Rupawala, Managing Director (DIN: Ordinary Resolution 10698868), who retires by rotation and being eligible, offers herself for re-appointment. As the Chairman was interested in the resolution set out at Item No. 3 of the Notice, she handed over the Chair to Mr. Karan Jayeshchandra Bhagatwala, Independent Director, to preside over the proceedings for the said item of business. However, due to a technical glitch, the audio of Mr. Karan Jayeshchandra Bhagatwala was not audible to the Members attending the meeting through Video Conferencing / Other Audio Visual Means. Accordingly, Mr. Denish Shashikant Marwadi, Independent Director, took the Chair and presided over the proceedings for Item No. 3. Upon completion of the items of business, the Mr. Denish Shashikant Marwadi invited the Members who had registered themselves as speaker shareholders to express their views or raise queries, if any. No request was received from any registered speaker shareholder, and no query was raised during the Meeting. Accordingly, the Question-and-Answer session was concluded. Mr. Denish Shashikant [Showing first 8,000 characters — download PDF for full document]