Shareholders meeting

September 29, 2026 To, To, BSE Limited National Stock Exchange of India Ltd. Phiroze Jeejeebhoy Towers, Exchange Plaza, 5th Floor, Bandra Kurla 1st Floor, Dalal Street, Complex, Bandra East, Mumbai 400 001 Mumbai 400 051 Scrip Code: 533166 Symbol: SUNDARAM Dear Sir/Madam, Subject: Proceedings of the 32nd Annual General Meeting (AGM) of the Company held on Tuesday, September 29, 2026. Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, kindly find enclosed summary of proceedings of 32nd Annual General Meeting of the Company held on Tuesday, September 29, 2026 through Video Conference (VC)/ Other Audio Video Means (OAVM). The deemed venue of the AGM was the Registered Office of the Company situated at 5/6, Papa Industrial Estate, Suren Road, Andheri East, Mumbai 400093, Maharashtra, India. The 32nd AGM commenced at 11:30 A.M and concluded at 12:09 P. M. Kindly take the above cited information on your records. Thanking You, For Sundaram Multi Pap Limited Amrut P. Shah Chairman & Managing Director DIN: 00033120 Summary of Proceedings of the 32nd Annual General Meeting (AGM) of the Company: Director’s Present: 1. Mr. Amrut P. Shah Chairman & Managing Director 2. Mr. Shantilal P. Shah Whole-time Director 3. Mr. Krunal S. Shah Whole-time Director 4. Mr. Mahesh D. Bhanushali Independent Director and Chairman of Audit Committee & Nomination and Remuneration Committee. 5. Mrs. Jyoti C. Gala Woman Independent Director & Chairperson of Stakeholders Relationship Committee & CSR Committee 6. Mr. Kalpesh B. Parekh Independent Director In Attendance: 1. Mr. Hardik A. Shah Chief Executive Officer 2. Mr. Rajesh Jain Chief Financial Officer 3. Ms. Urmi Shah Company Secretary & Compliance officer 4. Mr. Ashok B. Gupta Statutory Auditor, M/s. Ashok Shyam & Associates 5. Mr. Gaurang Shah Secretarial Auditor & Scrutinizer, M/s. G R Shah and Associates Ms. Urmi Shah, Company Secretary welcomed the Members to the 32nd Annual General Meeting and also introduced the Directors, Key Managerial Person and Other Attendees present in the Meeting through VC. She informed the Members that as per the circulars issued by Ministry of Corporate Affairs (MCA) and Securities and Exchange Board of India (SEBI) we are conducting this AGM electronically through Video Conferencing (VC)/ Other Audio Visual Means (OAVM). Further she requested the Chairman and Managing Director of the Company to take the Chair of the Meeting. Mr. Amrut P. Shah, Chairman & Managing Director of the Company, Chaired the Meeting. He welcomed the Members and other invitees to the AGM. Since the requisite quorum being present, he called the Meeting to order. Thereafter, he requested Mr. Krunal S. Shah, Whole-time Director of the Company to continue with the proceedings of the Meeting. Mr. Krunal S. Shah provided a brief overview of the Company’s performance during the previous financial year and its future outlook. He also expressed sincere appreciation to shareholders, employees and all other stakeholders of the Company for their continued trust, support and cooperation. Thereafter Ms. Urmi Shah continued the proceedings of the Meeting. Ms. Urmi Shah informed the members that the Company had taken all requisite steps to facilitate their participation and voting on the items of business being considered at the 32nd AGM. She further informed the Members that the Statutory Registers and other relevant documents were made available for inspection by the Shareholders in Electronic Mode. Notice and Annual Report: She further informed that the Notice of 32nd AGM and Annual Report for the Financial Year 2025- 2026 have already been sent electronically to those Members whose e-mail ids were registered with the Company/ RTA or Depositories. For Shareholders who have not registered their e-mail addresses, physical notices have been sent to them by Courier, mentioning the web link to access the AGM Notice. With the Consent of Members, notice of 32nd AGM was taken as read. Statutory and Secretarial Audit Report: The Statutory Auditor’s Report and Secretarial Audit Report for the Financial Year ended March 31, 2026 were taken as read with the permission of the Members present at the Meeting. Both the Reports did not contain any qualifications, reservations, adverse remarks or disclaimers. Accordingly, no Management response was required in this regard. Brief of Voting: The Company Secretary informed that as per section 108 of the Companies Act, 2013, read with rule 20 of the Companies (Management and Administration) Rules, 2014, as amended from time to time, and other applicable provisions of the Companies Act, 2013, and pursuant to the provisions SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 the Company had provided remote e-voting facilities to the eligible shareholders holding shares as on Cut-off date i.e. Tuesday, September 22, 2026 to cast their votes electronically. Accordingly, remote e-voting was kept open from Saturday, September 26, 2026 at 09:00 A. M. (IST) to Monday, September 28, 2026 till 5.00 P. M. (IST). She requested the shareholders who had not casted their vote by remote e-voting process on businesses as set out in the Notice of AGM, to electronically vote through e-voting facility provided by the Company through NSDL during the AGM. Scrutinizer: Mr. Gaurang Shah, Proprietor of M/s. G R Shah and Associates, Practicing Company Secretary was appointed as the scrutinizer to scrutinize voting process in a fair and transparent manner at the 32nd AGM of the Company. The Scrutinizer will issue Scrutinizer’s Report on the remote e-voting & e-voting during the AGM on all the resolutions contained in the notice of the 32nd AGM of the Company. The following items of businesses as set out in the Notice convening the 32nd AGM were commenced for Shareholders’ consideration and approval: Ordinary Business Item No. Particulars Resolution Type 1. Adoption of Audited Standalone Financial Statements for the Financial Year ended March 31, 2026 Ordinary Resolution 2. Appointment of a Mr. Shantilal P. Shah (DIN: 0 0033182), who retires by rotation and being eligible, seeks re- appointment Ordinary Resolution Special Business 3. Re-appointment of Mr. Amrut P. Shah (DIN:00033120) as Managing Director of the Company for a further period of three years Special Resolution 4. Re-appointment of Mr. Shantilal P. Shah (DIN: 00033182) as Whole-Time Director of the Company for a further period of three years Special Resolution 5. Re-appointment of Mr. Krunal S. Shah (DIN: 07877986) as Whole-Time Director of the Company for a further period of three years Special Resolution 6. Re-appointment of Mrs. Jyoti C. Gala (DIN: 03444610) as a Woman Independent Director of the Company for a second term of five consecutive years Special Resolution 7. Re-appointment of Mr. Mahesh Devji Bhanushali (DIN: 09629998) as an Independent Director of the Company for a second term of five consecutive years Special Resolution Since Mr. Amrut P. Shah was interested in item no 3 to 5 of the Notice, Mr. Mahesh D. Bhanushali chaired the meeting for said items. Ms. Urmi Shah thereafter invited the Shareholders who had registered themselves as Speakers at the Meeting to raise their queries and express their views, one by one. All queries raised by the Shareholders were duly addressed, and the Members expressed their satisfaction with the responses provided. Shareholders having any further queries were requested to communicate the same to the Company through its official email ID. Conclusion of Meeting: The Company Secretary expressed her gratitude to all the Members for their participation in the Meeting. She further informed the Members that the e-voting facility at the AGM would remain open for 15 minutes for those Members who had not cast their votes through remote e-voting and were attending the AGM. Thereafter, the Meeting concluded at 12:09 P. M. with a vote of thanks. For Sundaram [Showing first 8,000 characters — download PDF for full document]