Scrutinizer report

Date: 28.09.2026 BSE LIMITED The Corporate Relationship Manager, Department of Corporate Services, BSE Ltd. P J Towers, Dalal Street, Mumbai – 400001 Ref: Scrip Code – 540756 Sub: Submission of Scrutinizers Report for the AGM held on 28th September, 2026 Dear Sir, In accordance with the Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements), Regulations, 2015 we enclose herewith a copy of Scrutinizers Report for the AGM held on Monday, 28th September, 2026 at 11.00 a.m at the registered office of the Company. The Company had appointed Sumit Khanna, Designated Partner of SARK & ASSOCIATES LLP, Company Secretaries as a Scrutinizer to scrutinize the Remote E voting and E – voting process. The Scrutinizer’s Report received from him has been attached herewith and the same has been uploaded on the Company’s website i.e. www.kaarya.co.in We request you to kindly take the same on record. Thanking you, By order of the Board of Directors For Kaarya Facilities and Services Limited Vineet Pandey Joint Managing Director (DIN: 00687215) SARK & ASSOCIATES LLP COMPANY SECRETARIES (Erstwhile SARK & ASSOCIATES, COMPANY SECRETARIES) LLPIN: ACA-4736 SCRUTINIZER’S REPORT [Pursuant to Section 108 of the Companies Act, 2013 and rule 20(xi) of the Companies (Management and Administration) Rules, 2014] Date: 28.09.2026 The Chairman Kaarya Facilities and Services Limited Unit No 1101, Lotus Link Square, D N Nagar New, Link Road, Andheri West, Mumbai 400053 Dear Sir, I, Sumit Khanna Partner of Sark & Associates LLP, Company Secretaries, having its office at Gala No. 217, Gundecha Industrial Estate, Near Growels Mall, Kandivali (East), Mumbai- 400101 have been appointed as a Scrutinizer of Kaarya facilities and Services Limited (“the Company”) for the purpose of scrutinizing the Re- E Voting and E-voting process in a fair and transparent manner as per the applicable provisions of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 and Voting through E voting and vote by Poll on the below mentioned resolutions passed at the 17th Annual General Meeting of the Equity Shareholders of Kaarya facilities and Services Limited held on Monday, 28th September, 2026 at 11:00 A.M at the registered office of the Company. We submit our report as under: 1. The period for E-voting remained open from Friday, 25th September, 2026 (9.00 A.M) to Sunday, 27th September, 2026 (5.00 P.M). 2. The Shareholders holding shares as on the “cut-off” date i.e. 21st September, 2026 was entitled to vote on the proposed resolutions (item no. 1 to 2 as set out in the Notice of the 17th Annual General Meeting of Kaarya facilities and Services Limited 3. The votes were unblocked on 28th September, 2026 around 11.43 A.M. in the presence of two witnesses, who are not in the employment of the Company. They have signed below in Confirmation of the votes being unblocked in their presence. 4. Thereafter, the details containing, inter-alia, list of equity shareholders, who voted “For” and “Against”, were downloaded from the e-voting website of e-voting website of Kfin Technologies Private Limited (evoting@Kfintech.com). Regd. Off: Unit No: 217, Gundecha Industrial Estate, Akurli Road, Kandivali East, Mumbai – 400101 Offices also at Delhi & Surat Tel no: 022-35219869/28844639 / Email ID – compliance@sarkcs.in / Website: www.sarkcs.in SARK & ASSOCIATES LLP COMPANY SECRETARIES (Erstwhile SARK & ASSOCIATES, COMPANY SECRETARIES) LLPIN: ACA-4736 5. The Register, all other papers and relevant records relating to electronic voting shall remain in our safe custody until the Chairman considers, approves and signs the Minutes of the aforesaid Annual General Meeting and the same are handed over to the Authorized Person for safe keeping. 6. The Voting period for Remote E Voting Commenced on Friday, 25th September, 2026 at 9.00 A.M to Sunday, 27th September, 2026 at 5.00 P.M and Kfin –Voting Platform was blocked thereafter and the votes cast under E Voting facility were unblocked in presence of two witness who were not in the employment of the company. 7. After the closing of the Poll voting by the Chairman, Polling papers received back from the shareholders shall be kept in the safe custody of the scrutinizer. 8. The Polling Papers were reconciled with the records maintained by the Company/Registrar and Transfer Agents of the Company. 9. The Polling Papers, which were incomplete and/or which were otherwise found defective have been treated as invalid and kept separately. 10. I have scrutinized and reviewed the voting through electronic means and votes by Poll tendered therein based on the data downloaded from Kfin E Voting system. I Now submit the E Voting report as under in respect of said resolutions Witness 1 Witness 2 Regd. Off: Unit No: 217, Gundecha Industrial Estate, Akurli Road, Kandivali East, Mumbai – 400101 Offices also at Delhi & Surat Tel no: 022-35219869/28844639 / Email ID – compliance@sarkcs.in / Website: www.sarkcs.in SARK & ASSOCIATES LLP COMPANY SECRETARIES (Erstwhile SARK & ASSOCIATES, COMPANY SECRETARIES) LLPIN: ACA-4736 11. The Results of Remote E-Voting and E Voting are as under: Resolution 1 Ordinary Business – To receive, consider and adopt the Audited Financial Statements of the Company for the Financial Year ended 31st March 2026, along with the Board of Directors Report and Auditors Report thereon As Ordinary Resolution Type Number of Number Number of votes cast % of total Number of % of total Total number Total % of total members voted of in favour of number votes cast number of of members number of number of through members resolution of votes against the votes cast whose votes votes cast Invalid votes Electronic Shares through Remote E cast in favour resolution against were declared by them cast against Remote E voted Voting & E Voting through through through invalid through Voting & E through System, Vote by Poll Remote E Remote E Remote E Remote E Voting System Electronic Voting & E Voting & E Voting & E Voting & E Remote E Voting Voting System Voting Voting Voting & System, Vote System System E Voting by Poll System Remote-E 3 51,85,060 51,85,060 100 0 0 0 0 0 Voting Vote By 4 2,02,100 2,02,100 100 0 0 0 0 0 Poll Total 7 53,87,160 53,87,160 100 0 0 0 0 0 Regd. Off: Unit No: 217, Gundecha Industrial Estate, Akurli Road, Kandivali East, Mumbai – 400101 Offices also at Delhi & Surat Tel no: 022-35219869/28844639 / Email ID – compliance@sarkcs.in / Website: www.sarkcs.in SARK & ASSOCIATES LLP COMPANY SECRETARIES (Erstwhile SARK & ASSOCIATES, COMPANY SECRETARIES) LLPIN: ACA-4736 Resolution 2 Special Business – To Appoint M/s. Bhasin Hota & Co, Chartered Accountants as Statutory Auditors of the Company for 1 (One) Financial year from 1st April, 2026 to 31st March, 2027 As Ordinary Resolution Type Number of Number Number of votes cast % of total Number of % of total Total number Total % of total members voted of in favour of number votes cast number of of members number of number of through members resolution of votes against the votes cast whose votes votes cast Invalid votes Electronic Shares through Remote E cast in favour resolution against were declared by them cast against Remote E voted Voting & E Voting through through through invalid through Voting & E through System, Vote by Poll Remote E Remote E Remote E Remote E Voting System Electronic Voting & E Voting & E Voting & E Voting & E Remote E Voting Voting System Voting Voting Voting & System, Vote System System E Voting by Poll System Remote-E 3 51,85,060 51,85,060 100 0 0 0 0 0 Voting Vote By 4 2,02,100 2,02,100 100 0 0 0 0 0 Poll Total 7 53,87,160 53,87,160 100 0 0 0 0 0 Regd. Off: Unit No: 217, Gundecha Industrial Estate, Akurli Road, Kandivali East, Mumbai – 400101 Offices also at Delhi & Surat Tel no: 022-35219869/28844639 / Email ID – compliance@sarkcs.in / Website: www.sarkcs.in SARK & ASSOCIATES LLP COMPANY SECRETARIES (Erstwhile SARK & ASSOCIATES, COMPANY SECRETARIE [Showing first 8,000 characters — download PDF for full document]