The 33rd AGM of Hilltone Software and Gases was held on 25th September, 2026 through Audio Visual Means

25th September, 2026 General Manager BSE Limited, P.J. Tower, Dalal Street, Fort, Mumbai 400 001 Script Code: 544308 (BSE) SUB: Submission of Proceedings of 33rd Annual General Meeting of the Company Dear Sir/Madam, Pursuant to the Regulation 30 of SEBI (Listing Obligations & Disclosure Requirements), 2015. We are enclosing herewith summary of proceedings of the 33rd Annual General Meeting of the Company. Please take the information on record. Thanking you, Yours Faithfully, For Hilltone Software and Gases Limited, HINISHA PATEL Company Secretary and Compliance Officer Mem No: 59842 PROCEEDING OF THE 33rd ANNUAL GENERAL MEETING: Proceedings of 33rd Annual General Meeting of the Company held on September 25, 2026 as per regulation 30 read with Schedule III of the SEBI (Listing Obligation & Disclosure Requirements) Regulations. 2015. DIRECTORS AND KMP PRESENTS: 1) Mr. Niketbhai Mahendrabhai Shah (Managing Director) 2) Mr. Hitalbhai Mahendrabhai Shah (Whole time Director) 3) Ms. Hinisha Patel (Company Secretary & Compliance Officer) 4) Ms. Parinda Patel (CFO) 5) Mrs. Sapna M. Shah (Non-Executive Director) 6) Mr. Nihar Sheth (Non-Executive Independent Director) 7) Mr. Aditya Patel (Non-Executive Independent Director) IN ATTENDANCE 1. Mr. D.A Rupawala, Scrutinizer 2. Mr. Ashvin Yagnik, Statutory Auditor 3. Mr. Hussian Bootwala, Secretarial Auditor The Meeting was convened through Audio /Visual Mode through the medium of Zoom Platform. 16 Members were present at the meeting. Ms. Hinisha Patel, Company Secretary welcomed the shareholders to the 33rd Annual General Meeting of the Company. She introduced Mr. Hital M. Shah, Executive Director of the Company to give Welcome speech and introduce the board members. Then Mr. Hital introduced the MD, Mr. Niket M. Shah. Mr. Niket M. Shah, Managing Director of the Meeting took the Chair and welcomed the Members and other invitees present at the 33rd Annual General Meeting of the Company and introduced the Directors and other invitees present on the Dias 1. Managing Director declared that the requisite quorum was present at the meeting and that the meeting was in order to commence the official business. 2. The Managing Director then gave his speech The Chairperson then called Ms. Hinisha Patel, Company Secretary and Compliance officer to carry the operational part of meeting and to transact business set out In the Notice of the AGM for the consideration are as follows: ORDINARY BUSINESS 1. To receive, consider and adopt the audited financial statements of the Company for the financial year ended on 31st March, 2026 and the reports of the Board of Directors’ and Auditors’ thereon; 2. To appoint a director in place of Mr. Niketbhai Mahendrabhai Shah (DIN: 00278968), who retires by rotation and being eligible, has offered himself for reappointment. SPECIAL BUSINESS 3. To consider and if thought fit, to pass with or without modification, the following Resolution as SPECIAL RESOLUTION To Appoint Mr. Bhupeshbhai Ambalal Patel (DIN: 11833797) as Non-Executive Independent Director 4. To consider and if thought fit, to pass with or without modification, the following Resolution as a SPECIAL RESOLUTION: TO ADOPT A NEW SET OF ARTICLES OF ASSOCIATION The CS announced that the Scrutinizers report along with the results of poll would be declared within 48 hours of the conclusion of the AGM and the same would be uploaded on the Company's website. The CS then moved towards Speaker Shareholders for Question and answers session One Speaker Shareholder was present and appreciated the working of the company. The CS then declared the Meeting concluded and thanked the Members for participating in the Meeting. There being no other business to transact, the meeting concluded at with a vote of thanks to the Chair The AGM commenced at 03:18 p.m. and concluded at 03:33 p.m noon. For Hilltone Software and Gases Limited, Niket Shah Chairman/Managing Director DIN: 00278968 Brief Profile of Mr. Bhupeshbhai Ambalal Patel (DIN: 11833797) A dedicated business professional with hands-on experience in successfully managing and expanding a retail business. Known for making practical business decisions, building strong relationships with customers and stakeholders, and leading teams with integrity and accountability. Experienced in overseeing day-to-day operations, financial planning, regulatory compliance, and business development. Brings a proactive approach, strong leadership skills, and a commitment to driving long-term growth and organizational success. He has done Bachelors of Commerce and has Business, Financial and Technical Knowledge. Experience Proprietor at Aastha Auto Gas Service - Indian Oil Petrol Pump, Mehsana Business Partner in Santosh Gas Service- Indian Oil LPG Agency, Ahmedabad