Notice of the 23rd Annual General Meeting (AGM)

07.09.2026 BSE Limited Department of Corporate Service Phiroze Jeejeebhoy Towers Dalal Street Mumbai-400001 Scrip Code: 544510 ISIN: INE346R01013 Sub: Notice of 23rd Annual General Meeting to be held on Tuesday, 29th September, 2026 at 12:30 PM (IST) Ref: Intimation under Regulation 30 of the SEBI (Listing Obligation and Disclosure Requirements) Regulations, 2015 Dear Sir/Madam, Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 please find enclosed herewith the Notice of the 23rd Annual General Meeting of the Company which is scheduled to be held on Tuesday, 29th September, 2026 at 12:30 PM (IST) at Mayfair Hotels & Resorts Ltd, 8- B, Jayadev Vihar, Bhubaneswar, Odisha 751013. The Notice of the 23rd AGM is available on the website of the Company www.nilachalcoke.com. Further, pursuant to Section 108 of the Companies Act, 2013, read with Rule 20 of the Companies (Management and Administration) Rules, 2014 and Regulation 44 of the Listing Regulations, the remote e-voting shall begin on Friday, 25th September, 2026 at 9:00 am (IST) and ends on Monday, 28th September, 2026 at 5:00 pm (IST) During this period shareholders of the Company holding their shares either in physical form or demateralised form, as on the cut-off date (record date) of Tuesday, 22nd September, 2026 (the “Cut Off Date") may cast their votes electronically. The remote e-voting module shall be disabled by KFin Technologies Ltd for voting thereafter. Kindly take the same on your records. Thanking you, Yours faithfully, For Nilachal Carbo Metalicks Limited Bibhu Datta Panda Managing Director DIN: 01579026 NILACHAL CARBO METALICKS LIMITED CIN: L23101OR2003PLC007061 | ISIN: INE346R01013 | SCRIP CODE: 544510 Notice of 23rd Annual General Meeting NOTICE is hereby given that 23rd Annual General Meeting of Nilachal Carbo Metalicks Limited (CIN: L23101OR2003PLC007061) (the “Company) will be held on Tuesday, 29th September, 2026 at 12:30 PM (IST) at: Mayfair Hotels & Resorts Ltd, 8-B, Jayadev Vihar, Bhubaneswar, Odisha 751013 to transact the following matters and if thought fit, to pass the following resolutions. ORDINARY BUSINESS: 1. To receive, consider and adopt the Audited Standalone Financial Statements of the Company for the Financial Year ended March 31, 2026 and the Reports of the Board of Directors and Auditors thereon, and in this regard, pass the following resolution as an Ordinary Resolution: - To consider and, if thought fit, to pass with or without modification(s), the following Resolutions as an Ordinary Resolution. “RESOLVED THAT the Audited Standalone Financial Statements of the Company for the Financial Year ended March 31, 2026 and the reports of the Board of Directors and Auditors thereon, as laid before this Meeting, be and are hereby received, considered and adopted.” “RESOLVED FURTHER THAT Mr. Bibhu Datta Panda (DIN: 01579026) Managing Director, of the Company be and is hereby authorized to sign and execute all the documents to give effect to the resolutions.” 2. To receive, consider and adopt the Audited Consolidated Financial Statements of the Company for the Financial Year ended March 31, 2026 and the Report of the Auditors thereon, and in this regard, pass the following resolution as an Ordinary Resolution: - To consider and, if thought fit, to pass with or without modification(s), the following Resolutions as an Ordinary Resolution. “RESOLVED THAT the Audited Consolidated Financial Statements of the Company for the Financial Year ended March 31, 2026, and the reports of the Auditors thereon, as laid before this Meeting, be and are hereby received, considered and adopted.” 3. To appoint a director in place of Mrs. Geeta Rani Panda (DIN: 03283801), Non-executive Director, who retires from office by rotation and being eligible, has offered herself for re- appointment To consider and if thought fit, to pass the following resolution as an Ordinary Resolution: “RESOLVED THAT pursuant to the provisions of section 152 of the Companies Act, 2013 read with applicable rules made thereunder (including any statutory modification or re-enactment thereof, for the time being in force), Mrs. Geeta Rani Panda (holding Director Identification No.: 03283801), Non-executive Non Independent Director of the Company, who retires from office by rotation at this meeting and being eligible, has offered herself for re-appointment, be NILACHAL CARBO METALICKS LIMITED CIN: L23101OR2003PLC007061 | ISIN: INE346R01013 | SCRIP CODE: 544510 and is hereby re-appointed as a Non-executive Non Independent Director of the Company, liable to retire by rotation.” “RESOLVED FURTHER THAT any one Director or Company Secretary of the company be and is hereby authorised severally to do all acts including filing Forms to Registrar of Companies and to take all such steps as may be necessary, proper or expedient to give effect to the foregoing resolution.” SPECIAL BUSINESS: 4. To confirm the appointment of Mr. RAMESH NARAYAN RAO DESHPANDE (DIN- 11708751) as an Independent Director and in this regard, to consider and if thought fit, to pass the following resolution as Special Resolution: To consider and confirm the appointment of Mr. RAMESH NARAYAN RAO DESHPANDE (DIN: 11708751) from Additional Independent Director to Independent Director and if thought fit, to pass with or without modifications, the following resolution as special resolution: “RESOLVED THAT pursuant to the provisions of Sections 149, 150, 152, Schedule IV, and other applicable provisions of the Companies Act, 2013 read with the Companies (Appointment and Qualification of Directors) Rules, 2014 (and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, if applicable), Mr. RAMESH NARAYAN RAO DESHPANDE (DIN: 11708751), who was appointed as an Additional Independent Director of the Company by the Board of Directors with effect from 9th May 2026 and who holds office up to the date of this Annual General Meeting, and in respect of whom the Company has received a notice in writing under Section 160 of the Act proposing his candidature for the office of Director, be and is hereby appointed as an Independent Director of the Company.” “RESOLVED FURTHER THAT Mr. RAMESH NARAYAN RAO DESHPANDE shall hold office for a term of 5 consecutive years commencing from 9th May 2026 to 8th May 2031, and shall not be subject to retirement by rotation." “RESOLVED FURTHER THAT any one Director or Company Secretary of the company be and is hereby authorised severally to do all acts including filing Forms to Registrar of Companies and to take all such steps as may be necessary, proper or expedient to give effect to the foregoing resolution." 5. To consider and approve the revision in remuneration of Mr. Bibhu Datta Panda (DIN- 01579026), Managing Director of the company To consider and if thought fit, to pass with or without modifications (s) the following resolutions as a Special Resolution: “RESOLVED THAT pursuant to the provisions of section 196, 197, 198, schedule V and other applicable provisions of the Companies Act, 2013 and the Rules made thereunder, as recommended by the Nomination and Remuneration Committee and Board of Director, consent of the members of the Company be and is hereby accorded for the payment of remuneration to Mr. Bibhu Datta Panda (DIN- 01579026), Managing Director of the Company, up to Rs. 8,00,000 (Rupees Eight Lakhs only) per month (in addition to allowable perquisites/ allowances) with effect from 1st April, 2026.” NILACHAL CARBO METALICKS LIMITED CIN: L23101OR2003PLC007061 | ISIN: INE346R01013 | SCRIP CODE: 544510 “RESOLVED FURTHER THAT Mr. Bibhu Datta Panda (DIN- 01579026) shall be eligible for the following perquisites which shall not be included in the computation of the ceiling on remuneration: (a) contribution to provident fund, superannuation fund or annuity fund to the extent these either singly or put together are not taxable under the Income-tax Act, 1961 (4 [Showing first 8,000 characters — download PDF for full document]