Scrutinizers Consolidated Report of the 80th AGM

SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in Date: September 23, 2026 The Manager Dept. of Corporate Services, BSE Ltd, Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001. Scrip Code: 530185 – Surat Trade and Mercantile Limited Sub.: Scrutinizer’s Consolidated Report (remote e-voting and e-voting at the AGM-Insta-poll) of the 80th Annual General Meeting (AGM) held on September 22, 2026 conducted through VC/OAVM. Ref.: Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014. Dear Sir, We refer to the above and wish to inform you that in compliance with provisions of Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014 as amended by the Companies (Management and Administration) Amendment Rules, 2015, Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulation, 2015, and in compliance with various circulars issued by Ministry of Corporate Affairs and Securities and Exchange Board of India, the Company had provided to its members the facility to exercise their right to vote on resolutions at the 80th Annual General Meeting (AGM) held on September 22, 2026 through remote e-voting and e-voting (Insta-poll) at the AGM by availing the services provided by Kfin Technologies Limited (Formerly Kfin Technologies Private Limited). The remote e-voting period commenced on Saturday, September 19, 2026 (9:00 a.m.) and ended on Monday, September 21, 2026 (5:00 p.m.). During this period, the members of the Company, as on the cut- off date of Tuesday, September 15, 2026, had casted their vote through remote e-voting. Thereafter, at the AGM, e-voting facility (Insta-poll) was provided for those members who attended the meeting but had not voted through the remote e-voting facility. Mr. Jigar Vyas (FCS No. 8019, CP No.14468) of M/s. Jigar Vyas & Associates, Practicing Company Secretaries, Surat had been appointed as the Scrutinizer to scrutinize the remote e-voting process and e-voting at the AGM Process (Insta-poll) in a fair and transparent manner. The Scrutinizer’s Consolidated Report (remote e-voting and e-voting at AGM (Insta- poll)) w.r.t. 80th Annual General Meeting of the Company held on Tuesday, September 22, 2026 at 03:30 P.M. (IST) through Video Conference or Other Audio Visual Means facility, is enclosed herewith. SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in The Meeting commenced at 03:30 P.M. (IST) and concluded at 04:00 P.M. (IST). The Consolidated Report of the Scrutinizer shall be available on the Website of the Company at www.stml.in and on the website of the e-voting service provider i.e. KFin Technologies Limited. We request you to take the same on your records and acknowledge the receipt of the same. Thanking you, Yours Faithfully, For SURAT TRADE AND MERCANTILE LIMITED Ankita Prasiddha Shroff Company Secretary and Compliance Officer Membership No.: A36425 Encl: As above JIGAR VYAS & ASSOCIATES Company Secretaries JIGAR VYAS. EG.S., B.Com. CONSOLIDATED SCRUTINIZER'S REPORT ‘Pursuant to Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended]. The Chairman of 80" Annual General Meeting (AGM) of the Equity Shareholders of SURAT TRADE AND MERCANTILE LIMITED held on Wednesday, 224 sentence” 2026 at 3:30 p.m. IST through Video Conferencing ("vc"). Dear Sir, |, Jigar Vyas, of Jigar Vyas & Associates Practicing Company Secretaries, had been appointed as Scrutinizer by the Board of Directors of Surat Trade and Mercantile Limited ("the Company"} pursuant to Section 108 of the Companies Act, 2013 (“the Act’) read with Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended, to conduct the remote e-voting process in respect of the below mentioned resolutions proposed at the 80 Annual General Meeting (“AGM”) of Surat Trade and Mercantile Limited on Wednesday, 22" September, 2026 at 3.30 p.m. {IST) through VC/OAVM. | was also appointed | as. Scrutinizer to scrutinize the e-voting process during the said AGM. 7 The Notice dated 12" August, 2026 ,convening the AGM, as confirmed by the Company was sent to the shareholders in respect of the below mentioned resolutions proposed to be passed at the AGM of the Company through electronic mode to those Members whose email addresses are registered with the Company/ Depesitories, in compliance with the General Circular: No. 09/2024 dated September 19, 2024, other circulars issued by the Ministry of Corporate Affairs (collectively referred to .as MCA Circulars), read with SEBI ‘Master: “Circular ~ No; HO/49/14/14(7)2025-CFD-POD2/1/3762/2026 dated January 30, 2026 issued by Securities and Exchange Board of India (SEB!). The Company had availed the e-voting facility offered by KFin Technologies Limited {"KFinTech"), for conducting remote e-voting and e-voting at the AGM by the Shareholders of the Company. The voting period for remote e-voting commenced on Saturday, 19° September, 2026 at 9:00 A.M. (IST) and ended on Monday, 215 September, 2026 at 5:00 P.M. (IST) and the KFinTech e-voting platform was disabled thereafter. rh " A/608, SNS ATRIA, OPPOSITE JOLLY PARTY PLOT, VESU-395007, SURAT, GWARAT +91 98241 47449 | cs] garvyas@gmail.com | jvamca2ig@email.com JIGAR VYAS ©. ASSOCIATES os = US Company Secretaries JIGAR VYAS ECS. B.com. Resolution 1: Parti culars of Business — Votes in favour of the | Votes against the Invalid / | resalution resolution Abstained (E-voting & Instapoll) fe votes. Numbers of | %age Num bers | %age | Votes. valid votes of valid} abstained votes (Nos. } "Item No.1: Adoption of Audited Financial Statements of the Company for the financial year ended | 152261413 | 100.000 17 0.000. | - 100 31* March, 2026 and the SE be reports of Board of Directors and Auditors thereon - As an Ordinary Resolution Based on the aforesaid. results, we report that the Ordinary Resolution as set out in Item No.1 of the Notice of the AGM dated 12" August, 2026 has been passed with requisite majority. Resolution 2: ‘Particul ars of | Votes in favour of the Votes against. the invalid / | Business resolution resolution Abstained votes | (E-vo& tinistanpogil ) | Jee Numbers of “%age Numbe | %age | Votes. abstained valid votes rs —soof (Nos.} valid votes ‘Hem No.2: fo - To appoint Mr. Alok =P. Shah| (DIN: 00218180), 62873023 99.9993 417 0.0007 89382090 who retires by rotation as a) Director- As an Ordinary | LR he s eol iut nio en r _ a | _ Ses = tho YS Sto A/608, SNS ATRIA, OPPOSITE JOLLY PARTY PLOT, VESU-395007, SURAT, GUJARAT ii re . = +91 98241 47449| csjigarvyas| @jvgammcaa2i1@lgm.acilo.cmom wg ome JIGAR VYAS & ASSOCIATES Company Secretaries JIGAR VYAS FCS. B.Com. Based on the aforesaid results, we report that the Ordinary Resolution as set out in Item No.2 of the Notice of the AGM dated 12" August, 2026 has been passed with requisite majority. Resolution 3: Particulars of Business_ TV Votes in favour of the [Votes against | the “tavalid / | resolution resolution Abstained votes (E-voting &Instapoll} | - Ve Numbers | %age | Numbers %age | Votes abstained of = valid of valid “oo ) (Nas.) votes votes . ltem No.3: | Re-appointment of Mr. | | Deepak N, Shah (DIN:| FEE 07356807) as — an | 152261013 | 99.9997 417 0.0003 100 Independent Director .of the Company- As an) | Ordinary Resolution Based on the aforesaid results, we report that the Ordinary Resalution as set out in Hem No.3 of the Notice of the AGM dated 12" August, 2026 has been passed with requis [Showing first 8,000 characters — download PDF for full document]