Proceedings and Scrutiniser''s Report with regards to the 34th AGM of the Company held today, Saturday, 19th September, 2026.

TRANSCRIPT OF 34TH ANNUAL GENERAL MEETING OF ADARSH PLANT PROTCT LIMITED HELD ON 19TH SEPTEMBER, 2026 AT 11:15 A.M. AT THE REGISTERED OFFICE OF THE COMPANY LOCATED AT 604, G.I.D.C., VITTHAL UDYOGNAGAR - 388121 DIRECTORS PRESENT AT THE MEETING: 1. Mr. Naishadkumar N. Patel Chairperson 2. Mr. Atish Patel Managing Director 3. Mrs. Jyotikaben N. Patel Non-Executive Director 4. Mr. C. S. Trivedi Independent Director Chairperson-  Audit Committee,  Stakeholders Relationship Committee 5. Mr. Bipinkumar S. Thakkar Independent Director 6. Mr. Vipul H. Raval Independent Director Chairperson-  Nomination & Remuneration Committee KEY MANAGERIAL PERSONNEL: 1. Ms. Dhwani Shah Company Secretary 2. Mr. Harsh Patel Chief Financial Officer INVITEES: 1. Mr. Samir Mehta Statutory Auditor 2. Mr. D. G. Bhimani Secretarial Auditor and Scrutinizer for this AGM 3. Mr. Mukund Patel Internal Auditor 4. Mr. Arvind Shah Special Invitee MEMBERS: No. of Shareholders as on cut-off date_12th September, 5308 2026 No. of Shareholders present in the AGM:  In person 32 Page 1 of 4 TRANSCRIPT OF 34TH ANNUAL GENERAL MEETING OF ADARSH PLANT PROTCT LIMITED HELD ON 19TH SEPTEMBER, 2026 AT 11:15 A.M. AT THE REGISTERED OFFICE OF THE COMPANY LOCATED AT 604, G.I.D.C., VITTHAL UDYOGNAGAR - 388121  Through Proxy 00  Corporate Authorised Reprentative 00 Mode of Voting in the 34th AGM Remote E-voting and through Poll at the AGM Venue PROCEEDINGS OF THE 34TH ANNUAL GENERAL MEETING [AGM]: CHAIRPERSON – INTRODUCTORY NOTE “Dear Esteemed Members, I welcome you all at the 34th Annual General Meeting (AGM) of your Company. Also, it’s my great honor to welcome the Directors and Invitees on the dais. Now, I handover the remaining proceedings of the AGM to Ms. Dhwani Shah, the Company Secretary.” COMPANY SECRETARY “Thank you, sir. I, Dhwani Shah, Company Secretary of your Company, welcome you all at the 34th Annual General Meeting of the Company, which is held at the Registered Office of the Company. With the permission of the Chair, I hereby inform that the requisite quorum being present, the formal proceedings of the 34th AGM of the Company be now commenced. Before proceeding with the Meeting, I take this opportunity to welcome all the Board Members of the Company. Dear Members, I would like to further inform you that apart from the Board Members, we have Mr. Harsh Patel- the Chief Financial Officer, Mr. Samir Mehta- the Statutory Auditor and Mr. Dinesh Bhimani- the Secretarial Auditor and Scrutiniser for this AGM, Mr. Mukund Patel- the Internal Auditor and Mr. Arvind Shah- Special Invitee, who are attending this 34th Annual General Meeting. I would take this opportunity to welcome them all. Page 2 of 4 TRANSCRIPT OF 34TH ANNUAL GENERAL MEETING OF ADARSH PLANT PROTCT LIMITED HELD ON 19TH SEPTEMBER, 2026 AT 11:15 A.M. AT THE REGISTERED OFFICE OF THE COMPANY LOCATED AT 604, G.I.D.C., VITTHAL UDYOGNAGAR - 388121 Now, moving further, I hope that all the Members have received the copy of the 34th Annual Report of the Company and in accordance with the provisions of the Companies Act, 2013 and the Rules made there under, the Notice and Board Report thereon be taken as read. With regards to the Notice, following business have been placed for the approval of the Members at the 34th AGM of the Company: ORDINARY BUSINESS: 1. To receive, consider and adopt the Audited Financial Statements of the Company for the year ended 31st March, 2026, together with the Reports of the Board of Directors and the Auditors thereon. 2. To appoint a Director in place of Mrs. Jyotika Patel (DIN: 00084068), Director who shall retire by rotation and being eligible, offers herself for reappointment. SPECIAL BUSINESS: 3. To Amend the Object Clause of the Memorandum of Association of the Company. 4. To approve Material Related Party Transactions of the Company. Also, it is hereby informed that there is no qualification in Auditors' Report and Secretarial Auditors' Report. Hence, it may be taken as read. Further, as per the provisions of Section 171 of the Companies Act, 2013, the Register of Directors and Key Managerial Persons, and other copies of the documents as stated in the AGM Notice would be electronically available for inspection to the Members on request. The Company hasn’t received any proxies for attending this AGM. Also, requisite steps have been taken to ensure participation of all shareholders and enable voting at the AGM venue through Poll process for those shareholders who have not yet cast their vote through remote e-voting. The Company has provided the facility to cast the votes electronically through remote e- voting on all resolutions set forth in the Notice convening 34th AGM during Wednesday, 16th September, 2026 to Friday, 18th September, 2026. Members who have not cast their votes through remote e-voting and who are participating in this Meeting will have an opportunity to cast their votes through Poll papers which shall be distributed after the AGM is declared as concluded and the Poll shall be ordered by the Chairperson. Mr. D. G. Bhimani, practicing Company Secretary has been appointed as the Scrutinizer to scrutinise the Remote E-voting process and Poll at this Meeting. Page 3 of 4 TRANSCRIPT OF 34TH ANNUAL GENERAL MEETING OF ADARSH PLANT PROTCT LIMITED HELD ON 19TH SEPTEMBER, 2026 AT 11:15 A.M. AT THE REGISTERED OFFICE OF THE COMPANY LOCATED AT 604, G.I.D.C., VITTHAL UDYOGNAGAR - 388121 Now, I would like to invite Members who would like to ask questions to the panelist, may ask their queries. Members are requested to keep their questions brief and specific. To avoid repetition, consolidated answers to all the questions, received either by email or asked during AGM, will be provided towards the end. It may be noted that the Company reserves the right to limit the number of Members asking questions depending on the availability of time at the AGM.” Thereafter, after ensuring that the shareholders have been satisfactorily responded to, the Company Secretary conveyed thanks to the Board Members for their wonderful insights. Also, on behalf of the Board of Directors of the Company, the Company Secretary conveyed thanks to the Members for their trust and support as the Company continues to work through the challenges before it with its 34 years’ experience, its expertise and business resilience. Lastly, the Company Secretary conveyed thanks to all the Members, Directors and Auditors who had took their time to attend this 34th AGM and for their kind and patient hearing. Thereafter, The Company Secretary requested Trivedi Sir to convey a Vote of Thanks to the Chair and the Shareholders. VOTE OF THANKS Mr. C. S. Trivedi proposed a Vote of Thanks to the Chairperson for successfully conducting this 34th AGM. He also thanked all the Members for their overwhelming participation of Members in this 34th AGM of the Company CONCLUSION OF MEETING: The Chairperson informed that as all the business items of the Notice dated 10th August, 2026 have been read out and transacted and the queries have been satisfactorily replied, this 34th AGM is declared to have been concluded and thereafter, ordered the Poll to be conducted for 15 minutes. For Adarsh Plant Protect Limited Ms. Dhwani Shah Company Secretary and Compliance Officer Page 4 of 4 D.G. Bhimani & Associates Company Secretaries Ph:" 02692 . 260343 M.96242 79393 20?, "Nathwad ChambeB" Nr. Patel Msket, S&rdar Gunj. Anand 3E8oo1 Email : dSbhimani@yah@.co.in SCRUTINIZER'S REPORT lPursuant to rule section 1OB of the Companies Act, 2013 and rule 20(xi) of the Companies (Management and Administration) Rules, 2014J The Chairman 34th Annual General [4eeting of the Equity Shareholders Of Adarsh Plant Protect Limited held on Saturday, 19th Day of September,2026 at 11.00 a.m. Dear Sir, Subiect: Consolidated Scrutinizer's Report on voting by Remote E-voting and polling facility provided to the shareholders during the 34th Annual General Meeting (AGM) of the Equity Shareholders of [Showing first 8,000 characters — download PDF for full document]