Shareholders meeting

CIN - L29130HR1986PLC081555 Corporate Office: Millennium Plaza, Tower-B, Sushant Lok-1, Sector-27, Gurugram -122009, Haryana, India Tel.: +91(124) 4715100 E-mail: secretarial@thehitechgears.com September 22, 2026 The Manager, The Manager, Listing Department, Listing Department, National Stock Exchange of India Limited, BSE Limited "Exchange Plaza", C-1, Block- G Phiroze Jeejeebhoy Towers, Bandra - Kurla Complex, Dalal Street, Fort, Bandra (E), Mumbai – 400051, India Mumbai – 400001, India Symbol – HITECHGEAR Scrip code – 522073 Subject: Proceedings of 40th Annual General Meeting “AGM”. Respected Sir/Ma’am, Pursuant to Regulation 30 read with Part A of Schedule-III of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, we are submitting herewith the proceedings of 40th AGM of the Company held on Tuesday, September 22, 2026 at 05:00 P.M. at the Registered office of the Company at Plot No. 24, 25, 26, Sector-7, IMT Manesar, Gurugram, Haryana- 122050, along with the facility to attend the meeting through Video Conferencing (“VC”) or Other Audio Visual Means (“OAVM”) in accordance with the circular issued by the Ministry of Corporate Affairs (Collectively referred to as “MCA Circular”) and SEBI Circulars and other applicable circular issued in this regard. You are kindly requested to take the above information on record and oblige. Thanking You, Yours faithfully, For The Hi-Tech Gears Limited Vijay Mathur Executive Director & CFO DIN: 00006455 Encl.: as above www.thehitechgears.com Works l: A-589, Industrial Complex, Bhiwadi - 301 019 Rajasthan INDIA Tel.: +91(1493) 265000 Regd. Office & Works-ll: Plot No. 24 ,25,26 Sector-7, IMT Manesar - 122050 Gurugram, Haryana INDIA Tel.: +91 (124) 4715200 Works-III: Plot No. SP-146A, Industrial Complex, Bhiwadi - 301019 Rajasthan INDIA Subsidiaries: The Hi-Tech Gears Canada. Inc. 361, Speedvale Ave W. Guelph, ON N1H 1C7, CANADA Teutech LLC. 227, Barton St. Emporium. PA 15834, USA CIN - L29130HR1986PLC081555 Corporate Office: Millennium Plaza, Tower-B, Sushant Lok-1, Sector-27, Gurugram -122009, Haryana, India Tel.: +91(124) 4715100 E-mail: secretarial@thehitechgears.com Proceedings of the 40th Annual General Meeting of the Company The 40th Annual General Meeting “AGM” of The Hi-Tech Gears Limited (‘the Company’) was held on Tuesday, September 22, 2026, at 05:00 P.M. at Plot No. 24, 25, 26, Sector-7, IMT Manesar, Gurugram, Haryana-122050, along with the facility to attend the meeting through Video Conferencing (“VC”) or Other Audio-Visual Means (“OAVM”).  Mr. Vijay Mathur, Executive Director & Chief Financial Officer commenced the meeting & introduced Mr. Shital Kumar Khatri, GM Legal & Secretarial, who assisted the Board, Company, Shareholders & Chaiman in conducting the 40th AGM.  Mr. Khatri welcomed all the members and other participants present at the meeting. He introduced the Directors and Senior Management present at the meeting or attended through VC/OAVM to the members and confirmed the presence of Chairman/duly authorized member of the Audit Committee, Nomination and Remuneration Committee and Stakeholder Relationship Committee. Thereafter, he introduced the Statutory Auditor, Internal Auditor, Secretarial Auditor of the Company and Mr. Nirbhay Kumar, Practicing Company Secretary, Scrutinizer appointed by the Board to scrutinize the e-voting process on the resolutions proposed in the notice of the meeting.  Mr. Khatri requested members to elect Mr. Pranav Kapuria as the Chairman of the meeting a Director & Shareholder. After ascertaining the necessary quorum being present, Mr. Khatri requested the Chairman to call the meeting to order, then Chairman called the meeting to order.  Mr. Vijay Mathur, ED & CFO and Mr. Khatri informed the members that the Company had taken all requisite steps under the current circumstances to enable the members to participate through VC/OAVM and vote electronically at the AGM. They further informed that the Company has tied up with the National Securities Depository Limited ("NSDL") to provide the facility of Remote E- Voting, to enable the members to participate in this AGM through VC/OAVM facility and e-voting during this AGM.  It was also informed that the Annual Report consisting of Financials, Independent Auditors Report, Management Discussions & Analysis Report, Board Report, notice together with all Annexures & documents were sent to all the Members through electronic mode to the members whose e-mail addresses are registered with the Company/RTA/Depository and also sent the physical copy of the Annual Report to shareholders who have requested for the hard copy. Additionally, Company has sent letter containing web-link, including the exact path, where complete details of the Annual Report are available, to those shareholder(s) whose emails are not registered.  The members were informed that the requisite registers and documents referred to in the notice were available for inspection electronically during the meeting.  It was informed that the Company had provided the members the facility to cast their votes electronically on all the resolutions set forth in the notice. Members who were present at the meeting and have not cast their votes electronically were provided an opportunity to cast their votes at the end of the meeting through ballot papers. It was further informed that there would be no voting by show of hands.  The Chairman then asked to brief the members on the e-voting procedure. www.thehitechgears.com Works l: A-589, Industrial Complex, Bhiwadi - 301 019 Rajasthan INDIA Tel.: +91(1493) 265000 Regd. Office & Works-ll: Plot No. 24 ,25,26 Sector-7, IMT Manesar - 122050 Gurugram, Haryana INDIA Tel.: +91 (124) 4715200 Works-III: Plot No. SP-146A, Industrial Complex, Bhiwadi - 301019 Rajasthan INDIA Subsidiaries: The Hi-Tech Gears Canada. Inc. 361, Speedvale Ave W. Guelph, ON N1H 1C7, CANADA Teutech LLC. 227, Barton St. Emporium. PA 15834, USA CIN - L29130HR1986PLC081555 Corporate Office: Millennium Plaza, Tower-B, Sushant Lok-1, Sector-27, Gurugram -122009, Haryana, India Tel.: +91(124) 4715100 E-mail: secretarial@thehitechgears.com  Mr. Khatri informed that the Company has provided remote e-voting facility to all its shareholders to cast their vote in respect of all resolutions mentioned in the notice, which had started on Saturday, September 19, 2026, at 9:00 A.M. and ended on Monday, September 21, 2026, at 05:00 P.M. He further informed that the facility to vote at the AGM was provided to those members who didn’t cast their votes through Remote e-Voting.  Company received some quires from the shareholders and clarifications were provided to the queries raised by them.  The scrutinizer then locked and sealed the empty box in presence of members.  The physical ballot process for following resolutions was provided to those members, who were present and didn’t participate earlier in Remote e-voting event. Ordinary Business: 1. To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements of the Company for the Financial Year ended March 31, 2026, together with the Reports of the Board of Directors and Auditors thereon. 2. To declare the final dividend @ 40% i.e. 4.00/- (Rupees four Only) per equity share having a face value of 10 Rs/- each for the financial year 2025-2026 as recommended by the Board of Directors. 3. To appoint a director in place of Mr. Bidadi Anjani Kumar (DIN-00022417) who retires by rotation and being eligible, offers himself for re-appointment. 4. To appoint a director in place of Mr. Kawal Jain (DIN-00910924) who retires by rotation and being eligible, offers himself for re-appointment. Special Business: 5. Approval of remuneration of Cost Auditor for the financial year 2026-2027. 6. Re-appointment of Mr. Rajiv Batra (DIN-00082866) as an Independent Director of the Company. 7. Continuation of directorship of Mr. Bidadi Anjani Kumar (DIN-00022417) [Showing first 8,000 characters — download PDF for full document]