Shareholders meeting

SW: 437 11th July, 2026 The Manager, The Manager, Listing Department, Corporate Relationship Department, National Stock Exchange of India Ltd., BSE Ltd., Exchange Plaza, 5th Floor, Phiroze Jeejeebhoy Towers, Plot No. C/1, G Block, Dalal Street, Bandra Kurla Complex, Bandra (E), MUMBAI – 400 001. Mumbai – 400 051. Scrip Code:- PDMJEPAPER Scrip Code:- 539785 Dear Sir/Madam, Subject: Proceeding of Postal Ballot of the Company. Pursuant to the Regulation 30 of the SEBI (Listing Obligation and Disclosure Requirements) Regulations, 2015 we have enclosed the proceedings of Postal Ballot of the Company, for your information and record. Thanking you, Yours Faithfully, For Pudumjee Paper Products Limited Shrihari Waychal Company Secretary and Compliance Officer ICSI Membership No.: A62562 Encl.: As Above PROCEEDINGS RELATING TO POSTAL BALLOT CONDUCTED, VOTING RESULT AND RESOLUTION PASSED BY THE MEMBERS OF PUDUMJEE PAPER PRODUCTS LIMITED ON SATURDAY, 11TH JULY, 2026. The Board of Directors of the Company on 06th June, 2026 approved the proposal to conduct a Postal Ballot (Remote e-voting only) pursuant to the provisions of Section 110 and Section 108 and all other applicable provisions, if any, of the Companies Act, 2013 (“Act”), read together with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force) (“Rules”) and Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI LODR Regulations”), read with General Circular Nos. 14/2020 dated April 08, 2020, 17/2020 dated April 13, 2020, 20/2020 dated May 05, 2020 and the subsequent Circulars issued in this regard, the latest being 03/2025 dated September 22, 2025 and other relevant and applicable circulars issued by the Ministry of Corporate Affairs (“MCA Circulars”) and SEBI Master Circular No. HO/49/14/14(7)2025-CFDPOD2/I/3762/2026 dated January 30, 2026 (“SEBI Circular”) and Secretarial Standard on General Meetings (“SS-2”) issued by the Institute of Company Secretaries of India and any other applicable law, rules and regulations (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force), to seek approval of the Members for the following Special Resolutions: 1. Appointment of Mr. Anil Shankarlal Mittal as a Non-Executive Independent Director of the Company. 2. To consider and approve alteration of Clause 3(b) of the Memorandum of Association of the Company relating to matters necessary for the furtherance of the Main Objects. The Board of Directors of the Company appointed Ms. Savita Jyoti (Membership No. FCS 3738 & Certificate of Practice No. 1796), Hyderabad, Practicing Company Secretary, as Scrutinizer for conducting the Postal Ballot process (through remote e-voting only) in a fair and transparent manner. The summary of conduct of Postal Ballot is as under: a) The Notice of Postal Ballot containing instruction was sent on Thursday, 11th June, 2026 through Company’s Registrar and Share Transfer Agent i.e. KFin Technologies Limited (“KFintech”) by way of electronic mode only (i.e. e-mail) to those Members whose names appeared on the Register of Members/List of Beneficial Owners as on Friday, 05th June, 2026 (“Cut-off Date”) and whose email addresses were registered with the Company/Depositories on the said date in compliance with the said MCA Circulars. b) The Public Notice of Postal Ballot and Remote E-voting Information was published in the newspapers i.e. Financial Express (All editions) and Loksatta (Pune edition) on Friday, 12th June, 2026. . c) The Company had engaged the services of KFin Technologies Limited for the purpose of providing e-voting facility to all its Members. d) The remote e-voting period commenced on Friday, the 12th June, 2026 (9:00 a.m. IST) and concluded on Saturday, the 11th July, 2026 (5:00 p.m. IST). e) On the conclusion of the remote e-voting period, Ms. Savita Jyoti submitted her Scrutinizer’s report thereon dated 11th July, 2026 in the prescribed format to the Company. f) The Result of the Postal Ballot was declared on 11th July, 2026 and intimated to the stock exchanges and uploaded on the website of the Company and KFin Technologies Limited. g) The resolutions set out in the Postal Ballot Notice dated 06th June, 2026 was passed with requisite majority. The Special Resolutions approved by the Members along with Voting Result is as under: Resolution 1: Appointment of Mr. Anil Shankarlal Mittal as a Non-Executive Independent Director of the Company – SPECIAL RESOLUTION: “RESOLVED THAT pursuant to the provisions of Sections 149, 150, 152, 161, Schedule IV and other applicable provisions of the Companies Act, 2013 (“Act”) read with the Rules framed thereunder, and Regulation 17 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, (“SEBI LODR Regulations”) (including any statutory modification or re-enactment thereof for the time being in force), and on the basis of recommendation of the Nomination and Remuneration Committee, Mr. Anil Shankarlal Mittal (DIN: 00040337), who was appointed by the Board of Directors as an “Additional Director” in the capacity of Non-Executive Independent Director with effect from 22nd May, 2026 who meets the criteria for independence under Section 149(6) of the Act and the Rules made thereunder and Regulation 16(1)(b) of the SEBI LODR Regulations and in respect of whom the Company has received a notice in writing from a member under Section 160(1) of the Act, be and is hereby, appointed, as “Non-Executive Independent Director” of the Company for a period of 5 years with effect from 22nd May, 2026 till 21st May, 2031, and that he shall not be liable to retire by rotation. RESOLVED FURTHER THAT, the Board of Directors and/or Company Secretary of the Company, be and is hereby, severally, authorised to do all acts, deeds and things and take all such steps as may be necessary, proper or expedient to give effect to this resolution.” The voting result of Postal Ballot (remote e-voting only) is as under: (i) Voted in favour of the resolution: Number of Number of votes % of total number members voted cast by them of valid votes cast 147 6,87,72,814 99.996 (ii) Voted against the resolution: Number of Number of votes cast % of total number of members Voted by them valid votes cast 6 2,832 0.004 (iii) Abstain/Invalid votes: Total number of Total number of members votes Abstain/Invalid Abstain/Invalid 1 50 Resolution 2: To consider and approve alteration of Clause 3(b) of the Memorandum of Association of the Company relating to matters necessary for the furtherance of the Main Objects – SPECIAL RESOLUTION: “RESOLVED THAT pursuant to the provisions of Section 4, 13, 15 and other applicable provisions, if any, of the Companies Act, 2013 read with the rules made thereunder and the applicable provisions of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended, including any statutory modification(s) or re-enactment(s) thereof for the time being in force, and subject to such approvals, permissions and sanctions as may be required from the concerned authorities, if any, consent of the Members of the Company be and is hereby accorded for alteration of Clause 3(b) of the Memorandum of Association of the Company, being ‘Matters which are necessary for the furtherance of the objects specified in Clause 3(a)’, by insertion of the following new sub-clause 36 after the existing sub-clause 35: “36. To generate electricity or energy from solar, wind and other renewable energy sources for the use of the Company and to sell, supply, transfer, trade or otherwise dispose off any surplus electricity or energy generated therefrom through power exchanges, distribution licensees, government authorities or any other legally permissible mode in accordance wit [Showing first 8,000 characters — download PDF for full document]