Proceedings of the 80th Annual General Meeting

SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in Date: 22/09/2026 The Manager Dept. of Corporate Services, BSE Ltd, Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001. Scrip Code: 530185 – Surat Trade and Mercantile Limited Dear Sir/Madam, Sub: Proceedings of the 80th Annual General Meeting held on September 22, 2026 Ref: Disclosure under Regulation 30 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”) ================================================== We would like to inform you that pursuant to the General Circulars dated April 8, 2020, April 13, 2020, May 5, 2020 and subsequent circulars issued in this regard, the latest being Circular dated September 22, 2025 (collectively referred to as ‘MCA Circulars’) and in compliance with Circulars issued by the Securities and Exchange Board of India (‘SEBI’) vide its Circular(s) dated May 12, 2020, January 15, 2021, May 13, 2022, January 5, 2023, October 6, 2023, October 7, 2023, October 3, 2024 and June 5, 2025 (‘SEBI Circulars’) and other applicable circulars issued in this regard, the 80th Annual General Meeting (AGM) was held on Tuesday, September 22, 2026 at 03.30 p.m. (IST) through Video Conferencing (VC)/Other Audio-Visual Means (OAVM) without physical attendance of the Members at the AGM. SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in The following businesses were transacted at the 80th Annual General Meeting for the Financial Year 2025-26: Sr. Particulars Type of Mode of No. Resolution Voting 1. To receive, consider and adopt the Audited Financial Ordinary Remote e- Statements of the Company for the Financial Year ended Resolution voting and March 31, 2026, the Report of the Board of Directors and e-voting at Auditor thereon. AGM (Insta- poll) 2. To appoint a director in place of Mr. Alok P. Shah (DIN: Ordinary Remote e- 00218180), who retires by rotation in terms of Section Resolution voting and 152(6) of the Companies Act, 2013 and being eligible, offers e-voting at himself for re-appointment. AGM (Insta- poll) 3. To re-appoint Mr. Deepak N. Shah (DIN: 07356807) as an Special Remote e- Independent Director for a second term of five consecutive Resolution voting and years. e-voting at AGM (Insta- poll) The Meeting commenced at 03:30 P.M. (IST) and concluded at 04:00 P.M. (IST) Please find enclosed herewith the proceedings of the 80th Annual General Meeting (AGM). The consolidated outcome of the voting will be disclosed after receipt of Scrutinizer’s Report. The Proceedings this AGM shall be available on the Website of the Company at www.stml.in We request you to take the same on record and acknowledge the receipt of the same. Thanking you, Yours faithfully, For SURAT TRADE AND MERCANTILE LIMITED Ankita Prasiddha Shroff Company Secretary and Compliance Officer Membership No.: A36425 Encl: As above SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in SUMMARY OF PROCEEDINGS OF THE 80TH ANNUAL GENERAL MEETING OF SURAT TRADE AND MERCANTILE LIMITED (“COMPANY”) HELD ON SEPTEMBER 22, 2026. 1. Ms. Ankita Prasiddha Shroff, Company Secretary and Compliance Officer, welcomed all the Shareholders, Board of Directors, Auditors and Scrutinizer present at the 80th Annual General Meeting of the Company, held on September 22, 2026 at 3:30 p.m. through Video Conference. Before commencing with the proceedings, she informed the attendees about the following points: • This AGM was being organized through Video Conference, which is in compliance with the guidelines issued by the Ministry of Corporate Affairs and SEBI, and the Company had made all efforts to enable participation and e- voting through virtual mode. • The Notice of the 80th AGM and the Annual Report for FY 2025-26 had been sent electronically to Members whose e-mail addresses were registered with the Company or with the depositories. • The Company had sent a letter to shareholders whose e-mail address was not registered with the Company or DP, providing the web link from which the Annual Report could be accessed on the Company's website. • As the AGM was being held through VC, the facility for appointment of proxies was not applicable and the proxy register for inspection was accordingly not available. • The proceedings of the AGM would be deemed to have been conducted at the Registered Office of the Company at Surat. • Attendees could post their queries, if any, in the Q&A box, which would be replied to within a reasonable timeframe. • All Members joining the meeting were by default placed on mute mode to transact the meeting in a smooth and fair manner. • Upon commencement of the Q&A session, Speaker Shareholders would be announced one by one and unmuted to ask their query or express their views. • Shareholders were advised to use headphones for clear audio and to switch off other background applications. • In case of any connectivity issue at a speaker shareholder's end, the next speaker would be requested to proceed, and all Speaker Shareholders were requested to limit their remarks to 2 minutes per participant. SURAT TRADE AND MERCANTILE LIMITED CIN: L17119GJ1945PLC000214 Registered office: 6th Floor, Tulsi Krupa Arcade, Near Aai Mata Chowk, Puna Kumbharia Road, Dumbhal, Surat, Gujarat, 395010 Phone: 0261-2311198 | Email ID: sharedepartment@stml.in | Website: www.stml.in • Members were informed that the AGM was being recorded and were advised not to disclose any sensitive personal or personally identifiable information having no bearing on the meeting. • Members were informed that Company has availed the services of the KFin Technologies Limited to provide facility for voting through remote e-voting, e- voting during the AGM (Insta-poll) and participation in the AGM through VC/OAVM facility • The Company had provided remote e-voting facility to all Shareholders from September 19, 2026 (9:00 a.m. IST) to September 21, 2026 (5:00 p.m. IST), on all resolutions set forth in the Notice of the 80th AGM. • Members who had not exercised their vote till then would have the option to cast their vote electronically, with a 15-minute window available after the AGM concludes. 2. Following this briefing, the Company Secretary introduced the Board of Directors, the Chief Financial Officer, Internal Auditor, Statutory Auditors and the Secretarial Auditor/Scrutinizer who were present at this meeting. 3. As the Notice convening the AGM and Copy of Annual Report for the financial year 2025-26 have already been circulated to members of the Company through e-mail and notice in this regard was also published in the newspapers, they were taken as read. 4. It was also informed to the Members that since the Statutory Auditors’ Report contained no adverse remarks, observations or qualifications, the same was also taken as read. 5. It was also informed the members that the Secretarial Auditors’ Report contained one qualification and the same was read out at the meeting along with the Management Response to the same, as contained in the Directors’ Report. 6. As the requisite quorum was present, Company Secretary then handed over the proceedings of the Meeting to the Managing Director, who took the Chair for the 80th AGM. 7. The Chairman then delivered his formal address to the Shareholders, presenting the 80th Annual Report for FY 2025-26 and the C [Showing first 8,000 characters — download PDF for full document]