Shareholders meeting

September 16, 2026 The General Manager The Vice President Department of Corporate Relations Listing Department BSE Limited National Stock Exchange of India Limited Phiroze Jeejeebhoy Towers Dalal Exchange Plaza, Bandra Kurla Complex Street Fort, Mumbai 400001 Bandra (East), Mumbai 400051 Scrip code:500179 Scrip Symbol: HCL-INSYS Subject: Proceedings of the 40th Annual General Meeting (“AGM”) of HCL Infosystems Limited (“Company”) held on Wednesday, September 16, 2026 Dear Sir/Madam, This is to inform you that the 40th AGM of the Company was held on Wednesday, September 16, 2026, at 10:30 A.M. (IST) through Video Conferencing /Other Audio Visual Means. In this regard, please find enclosed the details of the proceedings of the 40th AGM of the Company in compliance with Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, marked as Annexure A. The same will also be hosted on the website of the Company i.e. www.hclinfosystems.in We kindly request you to take the aforesaid information on record. Thank you, For & on behalf of HCL Infosystems Limited Twinkle Monga Company Secretary & Compliance Officer Membership No.: A-54882 Annexure A SUMMARY OF PROCEEDINGS OF THE 40TH ANNUAL GENERAL MEETING (“AGM”) OF HCL INFOSYSTEMS LIMITED (“COMPANY”) HELD ON WEDNESDAY, SEPTEMBER 16, 2026, AT 10:30 A.M. (IST) THROUGH VIDEO CONFERENCING/OTHER AUDIO-VISUAL MEANS (“VC/OAVM”). Date, time, venue of the AGM: AGM of the Company was held on Wednesday, September 16, 2026, at 10:30 A.M. (IST) through VC/OAVM facility provided by National Securities Depository Limited (“NSDL”), in compliance with the provisions of Companies Act, 2013 (“Act”) and Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”) and various circulars issued by the Ministry of Corporate Affairs (“MCA”) and Securities and Exchange Board of India (“SEBI”) from time to time. The proceedings of this AGM were deemed to be conducted at the registered office of the Company. The AGM commenced at 10:30 A.M. (IST) and concluded at 11:40 A.M. (IST) (including time allowed for voting at the AGM). Attendance at the AGM: Details of Board of Directors, Key Managerial Personnel, Statutory Auditors and Secretarial Auditors & Scrutinizer who attended the AGM: Dr. Nikhil Sinha Non-Executive & Independent Director (Chairman of the Board, Audit Committee and Finance Committee) Mr. Raghu Venkat Chivukula Non-Executive & Independent Director (Chairman of Nomination and Remuneration Committee) Mr. Kirti Kumar Danwar Non-Executive & Independent Director (Chairman of Stakeholders and Relationship Committee) Mr. Pawan Kumar Danwar Non-Executive & Non-Independent Director Mr. Neelesh Agarwal Non-Executive & Non-Independent Director Ms. Rita Gupta Non-Executive & Non-Independent Director Mr. Alok Sahu Chief Financial Officer Mr. Gaurav Bhalla Manager Ms. Twinkle Monga Company Secretary & Compliance Officer Mr. Ashutosh Ranjan Choudhary Representative of M/s. B S R & Associates LLP, Statutory Auditors Mr. Vineet Kumar Chaudhary Representative of M/s. VKC & Associates, Secretarial Auditors and Scrutinizer QUORUM OF AGM: Total 138 Members attended the AGM through VC / OAVM. BRIEF PROCEEDINGS OF AGM: Ms. Twinkle Monga, Company Secretary & Compliance Officer, welcomed the Members who attended the AGM of the Company through VC/ OAVM. For the smooth conduct of the AGM, she announced that participants will be in mute mode by default upon entry and only pre-registered speakers will be able to speak at the AGM. She informed all members that pursuant to the provisions of the Act and the Listing Regulations read with MCA Circulars and SEBI Circulars from time to time, the AGM is being conducted through VC/OAVM. She also briefed all the members on the details relating to participation at the AGM and informed that requisite quorum was present and the meeting was called to order by the Chairman. She also informed that members who have not pre-registered as speakers during the window as mentioned in the AGM notice but wish to ask questions may do so by using the chat feature. She also informed that all the documents required under the Act, the Register of Directors and Key Managerial Personnel and their shareholding, along with Register of contracts and Statutory Auditor’s Report and Secretarial Auditor’s Report, were available for inspection electronically during the AGM. The Company Secretary handed over the meeting to Dr. Nikhil Sinha, Chairman of the Board and this AGM. Dr. Nikhil Sinha, Chairman of the Board, chaired the proceeding of the AGM and welcomed the members to the AGM of the Company and informed the members that the AGM is being held through VC/OAVM in accordance with the applicable provisions of the Act read with rules made thereunder, Listing Regulations and circulars issued by MCA and SEBI. The Chairman introduced the Board Members, Chief Financial Officer and Manager who participated in the meeting through VC/OAVM, followed by greetings. The Chairman delivered his speech. As the notice of AGM was made available to all the members, the same was taken as read. The Chairman informed that the Statutory Auditor’s Report on the standalone and consolidated financial statements and the Secretarial Auditor’s Report for the financial year ended March 31, 2026, do not contain any qualifications, observations, reservations, or adverse remarks. Accordingly, these reports are not required to be read as provided in the Act. The Chairman instructed the Company Secretary & Compliance Officer to facilitate speaker shareholders for the Question & Answer (Q&A) session and to express their views. Most of the questions raised by the shareholders were duly answered by the Chairman in the meeting itself, and the remaining if any will be answered through e-mail. The Chairman informed that pursuant to the provisions of Section 108 of the Act, read with Rule 20 of the Companies (Management and Administration) Rules, 2014, the Company had extended the remote e-voting to the members of the Company in respect of the item of business(es) mentioned in the Notice of AGM. The remote e-voting commenced on Sunday, September 13, 2026, at 9:00 A.M. and ended on Tuesday, September 15, 2026, at 5:00 P.M. Members who participated in the AGM and did not cast their votes through the remote e-voting were provided with an opportunity to cast their votes through e-voting facility and was kept open for 15 minutes for the same. The following items of business(es), as per the Notice of AGM, were placed at the AGM: Item Agenda Item Resolution Mode of voting No (ordinary/special) Ordinary Business 1. Adoption of Audited Financial Ordinary Remote e-voting Statements along with the Reports of and e-voting during Board of Directors and of the the AGM Statutory Auditors thereon 2. Re-appointment of Mr. Pawan Kumar Ordinary Remote e-voting Danwar (DIN: 06847503), as a Non- and e-voting during Executive, Non-Independent Director the AGM liable to retire by rotation Special Business 3. Approval of payment of remuneration Special Remote e-voting to Mr. Gaurav Bhalla, Manager of the and e-voting during Company the AGM 4. Entering Material Related Party Ordinary Remote e-voting Transaction with HCL Capital Private and e-voting during Limited, Promoter Group Company the AGM 5. Entering Material Related Party Ordinary Remote e-voting Transaction with HCL Corporation and e-voting during Private Limited, Promoter Company the AGM The members were further informed that the following reports will be submitted to Stock Exchange(s) within stipulated timelines: i. Voting Results under Regulation 44(3) of the Listing Regulations. ii. Consolidated Scrutinizer’s Report under Section 108 of the Act. The Chairman thanked the Directors and members for joining the AGM through VC. The Chairman announced the formal closure of the AGM of the Company by giving a vote of thanks to the members for ext [Showing first 8,000 characters — download PDF for full document]