Shareholders meeting

Date: September 12, 2026 To To Department of Corporate Services Listing Department BSE Limited National Stock Exchange of India Limited Phiroze Jeejeebhoy Towers, C-1, G-Block, Bandra-Kurla Complex Dalal Street, Mumbai, MH – 400001 Bandra (E), Mumbai, MH – 400051 Scrip Code: 544898 Scrip Symbol: ESDS Dear Sir/Madam, Sub: Submission of Postal Ballot Notice Pursuant to Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed herewith a copy of Postal Ballot Notice for seeking approval of the members of the Company for the following resolutions. Sr. Particulars Resolution(s) 1 To consider and approve the revision of remuneration payable to Mr. Piyush Prakashchandra Somani Special (DIN: 02357582), Managing Director of the Company; 2 To consider and approve the revision of remuneration payable to Ms. Komal Piyush Somani S p e c ial (DIN: 08477154), Whole-time Director of the Company; 3 To consider and approve appointment of Mr. Sameer Suresh Redij (DIN: 11790311) as Director of the Ordinary Company, liable to retire by rotation; 4 To consider and approve the appointment of Mr. Sameer Suresh Redij (DIN: 11790311), as a S p ecial Whole-time Director (designated as Chief Business Officer) of the Company including remuneration thereof for a period of three (3) years effective from July 13, 2026. In compliance with applicable General Circulars issued by the Ministry of Corporate Affairs, Government of India and SEBI, the Postal Ballot notice has been sent only through electronic mode to those members whose e-mail addresses were registered with the Company / Depositories and whose names were recorded in the Register of Members / Register of Beneficial Owners as on the Cut- off date i.e., Thursday, September 10, 2026. The Company has engaged the services of MUFG Intime India Private Limited (erstwhile Link Intime India Private Limited) (“MUFG Intime”), to provide remote e-voting facility to enable the members to cast their votes electronically. The remote e-voting period shall commence from Sunday, September 13, 2026, at 09:00 a.m. (IST) and shall end on Monday, October 12, 2026, at 05:00 p.m. (IST). Voting rights of the Members shall be in proportion to the shares held by them in the paid-up equity share capital of the Company as on Cut-off date. The shareholders are required to communicate their assent or dissent through the remote e-voting system only. The Postal Ballot notice is also available on the Company’s website. Kindly take the same on your record. Thanking you Yours Faithfully For ESDS Software Solution Limited (Prasad Deochand Deokar) Company Secretary & Compliance Officer M. No. A34350 Encl. As above ESDS SOFTWARE SOLUTION LIMITED CIN: U72200MH2005PLC155433 Reg. Office: Plot No. B-24 & 25, NICE Area, M.I.D.C. Satpur, Nasik 422007 Tel: 0253-7112244; Website: www.esds.co.in; e-mail: secretarial@esds.co.in E-voting Start Date E-voting End Date Sunday, September 13, 2026 at 09.00 A.M IST Monday, October 12, 2026 at 05:00 P.M. IST POSTAL BALLOT NOTICE [Pursuant to Section 110 of the Companies Act, 2013 read with the Companies (Management and Administration) Rules, 2014] Dear Members, Notice is hereby given that, pursuant to Sections 102, 108 and 110 and other applicable provisions, if any, of the Companies Act, 2013 (hereinafter referred as “the Act”) read with Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014 (hereinafter referred as “the Rules”) including any statutory modification(s) or re-enactment(s) thereof for the time being in force and as amended from time to time), and the Secretarial Standards on General Meetings issued by the Institute of Company Secretaries of India (“SS-2”) read with Circular No. 09/2024 dated September 19, 2024, General Circular No. 14/2020 dated April 8, 2020 and 17/2020 dated April 13, 2020 and any other circulars in this regard, the latest being 3/2025 dated September 22, 2025, issued by the Ministry of Corporate Affairs (“MCA”) (‘hereinafter collectively referred to as MCA Circulars’, read with applicable SEBI Circulars, ESDS Software Solution Limited (the "Company") is issuing this Notice to seek approval of the Members for the proposed resolutions as set out herein below, by way of Postal Ballot through voting by electronic means (“e-Voting”) only. Sr. No. Particulars Resolution(s) 1 To consider and approve the revision of remuneration payable to Mr. Piyush Special Prakashchandra Somani (DIN: 02357582), Managing Director of the Company; 2 To consider and approve the revision of remuneration payable to Ms. Komal Special Piyush Somani (DIN: 08477154), Whole-time Director of the Company; 3 To consider and approve appointment of Mr. Sameer Suresh Redij (DIN: Ordinary 11790311) as Director of the Company, liable to retire by rotation; 4 To consider and approve the appointment of Mr. Sameer Suresh Redij S p e c ial (DIN: 11790311), as a Whole-time Director (designated as Chief Business Officer) of the Company including remuneration thereof for a period of three (3) years effective from July 13, 2026. Further, in terms of Sections 108 and 110 and other applicable provisions of the Act, as amended, read with the Companies (Management and Administration) Rules, 2014 and in compliance with Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Company is providing the facility to its members holding shares in physical or dematerialized form as on the cut-off date, being Thursday, September 10, 2026, to exercise their right to vote by electronic means on the business/(es) specified in the Notice as mentioned above. Pursuant to the MCA Circulars, you are requested to communicate your assent or dissent through the remote e-voting system only. Accordingly, the Postal Ballot Notice including the instructions for e-Voting is enclosed herewith. The resolutions proposed to be passed by way of Postal Ballot and the Explanatory Statement pursuant to Section 102 and any other provisions as may be applicable of the Act, setting out all material facts and reasons for the proposals are annexed hereto for consideration of the Members. The Notice will be placed on the website of the Company www.esds.co.in and the website of MUFG Intime India Private Limited (erstwhile Link Intime India Private Limited) (“MUFG Intime”) https://instavote.linkintime.co.in The Notice can also be accessed from the websites of the Stock Exchanges i.e., BSE Limited (“BSE”) and National Stock Exchange of India Limited (“NSE”) at www.bseindia.com and www.nseindia.com respectively. In compliance with the aforesaid MCA Circulars, the Listing Regulations and other applicable provisions of the Act and MCA Rules, as amended from time to time, and SS-2 on General Meetings, this Postal Ballot Notice is being sent only through electronic mode to those Members whose e-mail addresses are registered with the Company/Depositories/Depositary Participant/ the Company’s Registrar and Share Transfer Agent (RTA), viz. MUFG Intime India Private Limited. The Company has provided remote e-voting facility to its members to cast their votes electronically. The instructions for remote e-voting are appended to this Postal Ballot Notice. The Company has appointed Mr. Sagar Kulkarni (Membership No. F11770/ C. P. No.18046) of M/s. S.V. Kulkarni & Associates, Company Secretaries, Nasik, as the Scrutinizer for conducting the e-voting process in a fair and transparent manner in accordance with the provisions of the Act and the Rules made thereunder. In accordance with the provisions of the MCA Circulars, the Members can vote through remote e-voting only. Hence, physical copies of the Postal Ballot Notice along with postal ballot forms and pre-paid business reply envelope is not being sent to the members. The communication of the assent or dissent of the members would only take place through remote e-voting system. The members shall [Showing first 8,000 characters — download PDF for full document]