Shareholders meeting

HEXT/SE/2026/93 Date: September 09, 2026 To, To, Listing Department Department of Corporate Services National Stock Exchange of India Limited BSE Limited Exchange Plaza, Bandra-Kurla Complex, Phiroze Jeejeebhoy Towers, Bandra (East), Mumbai - 400 051 Dalal Street, Mumbai - 400 001 Symbol: HEXT Scrip Code: 544362 Dear Sir, Sub: Postal Ballot Notice – Disclosure under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”) Pursuant to Regulation 30 of SEBI Listing Regulations, we hereby submit a copy of Postal Ballot Notice (“Notice”) dated September 02, 2026, seeking approval of the Members of the Company in respect of the items listed in the notice through remote e-voting process (“e-voting”) only. In compliance with the General Circular Nos. 14/2020 dated 8th April 2020, 17/2020, dated 13th April 2020, and subsequent circulars issued in this regard, the latest being General Circular No. 3/2025 dated September 22, 2025 issued by the Ministry of Corporate Affairs, the Postal Ballot Notice is being sent only through electronic mode to those Members whose email address is registered with the Company / depository participant(s) as on Wednesday, September 02, 2026 (“Cut-off date”). The Company has engaged the services of National Securities Depository Limited (“NSDL”) to provide remote e-voting facility to its members. The remote e-voting period commences from 9:00 a.m. (IST) on Thursday, September 10, 2026, and ends at 5:00 p.m. (IST) on Friday, October 09, 2026. The e-voting module shall be disabled by NSDL thereafter. Voting rights of the Members shall be in proportion to the shares held by them in the paid-up equity share capital of the Company as on the Cut-off date. The result of the voting by Postal Ballot will be announced not later than 48 hours from the conclusion of e-voting. The postal ballot notice will also be hosted on the Company’s website at www.hexaware.com. For HEXAWARE TECHNOLOGIES LIMITED Gunjan Methi Company Secretary & Compliance Officer HEXAWARE TECHNOLOGIES LIMITED 8th floor, 13th Level, Q1, Loma Co- Developers1 Private Limited, Plot no. Gen-4/1, TTC Industrial Area, Ghansoli, Navi Mumbai, Maharashtra, India, 400710| Email: investori@hexaware.com CIN: L72900MH1992PLC069662 | URL: www.hexaware.com HEXAWARE TECHNOLOGIES LIMITED Registered Office Address: 8th floor, 13th Level, Q1, Loma Co-Developers1 Private Limited, Plot no. Gen-4/1, TTC Industrial Area, Ghansoli, Navi Mumbai, Maharashtra, 400710 | 022-33268585 | investori@hexaware.com | www.hexaware.com | CIN: L72900MH1992PLC069662 NOTICE OF POSTAL BALLOT Notice Pursuant to Section 108 and 110 of the Companies Act, 2013 read with Rule 20 and 22 of the Companies (Management and Administration) Rules, 2014 Dear Members, Notice is hereby given pursuant to the provisions of Sections 108 and 110 of the Companies Act, 2013, (the “Companies Act”), read with Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014, as amended (Rules), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”) and the Secretarial Standard on General Meetings issued by the Institute of Company Secretaries of India (“SS-2”), as amended from time to time, read with the General Circular Nos. 14/2020 dated 8th April 2020, 17/2020 dated 13th April 2020, and subsequent circulars issued in this regard, the latest being and General Circular No. 3/2025 dated September 22, 2025 issued by the Ministry of Corporate Affairs (“MCA”), Government of India, and Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024 issued by the Securities and Exchange Board of India hereinafter collectively referred to as the (“Circulars”), any other applicable law, rules and regulations (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force and as amended from time to time), that the Resolutions as set out in this Notice are proposed for consideration by the Members of the Company for passing by means of Postal Ballot by voting through electronic means (remote e-voting) only. An Explanatory Statement pursuant to Sections 102 and other applicable provisions, if any, of the Companies Act, pertaining to the resolutions setting out the material facts and reasons thereof, is appended to this Postal Ballot Notice. In compliance with Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended (Listing Regulations) and pursuant to the provisions of Sections 108 and 110 of the Companies Act read with the Rules framed thereunder and the MCA Circulars, the manner of voting on the proposed resolutions is restricted only to e-voting i.e., by casting votes electronically instead of submitting postal ballot forms. Accordingly, the Postal Ballot Notice and instructions for e-voting are being sent only through electronic mode to those Members whose email address is registered with the Company / depository participant(s). The details of the procedure to cast the vote forms part of the Notes to this Notice. The remote e-voting period commences from 9:00 AM IST on September 10, 2026, and ends at 5:00 PM IST on October 09, 2026. The Board of Directors has appointed M/s S.N. Ananthasubramanian & Co., Practising Company Secretaries, to act as the Scrutinizer, for conducting the Postal Ballot process, in a fair and transparent manner. The Scrutinizer will submit his/her report to the Chairperson of the Company, or any other person authorized by the Chairperson, and the result of the voting by Postal Ballot will be announced not later than 48 hours from the conclusion of e-voting. The said results along with the Scrutinizer’s Report would be intimated to BSE Limited and National Stock Exchange of India Limited, where the Equity Shares of the Company are listed. The results will also be uploaded on the Company’s website: www.hexaware.com and on the website of NSDL: https://www.evoting.nsdl.com/ Hexaware Technologies Limited | Postal Ballot Notice | 1 Item No. 1: Approval of the Hexaware Restricted Stock Unit Plan, 2026 (“RSU Plan”) of the Company, through the trust route. To consider and, if thought fit, to pass, with or without modification(s) the following resolution as a Special Resolution: “RESOLVED THAT pursuant to the Section 62(1)(b) and other applicable provisions, if any, of the Companies Act, 2013 and applicable rules made there under (including any amendment(s), statutory modification(s) or re-enactment thereof) (“Companies Act”), Regulation 6(1) and other applicable provisions, if any, of the Securities and Exchange Board of India (Share Based Employee Benefits and Sweat Equity) Regulations, 2021 (“SBEB Regulations”), the applicable provisions of regulations, circulars and notifications issued by the Securities and Exchange Board of India, the BSE Limited and the National Stock Exchange of India Limited (“Stock Exchanges”) where the equity shares of the Company are listed, relevant provisions of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI (LODR) Regulations”), Securities and Exchange Board of India (Prohibition of Insider Trading) Regulations, 2015 (“SEBI (PIT) Regulations, 2015”), the Foreign Exchange Management Act, 1999 including any modifications thereof or supplements thereto, relevant provisions of the Memorandum of Association and Articles of Association of the Company and any other applicable and prevailing statutory Guidelines / Circulars in that behalf and subject to such other approval(s), consent(s), permission(s), and / or sanction(s) as may be necessary from the appropriate regulatory authority(ies) / institution(s) and such conditions and modifications as may be prescribed / imposed by the appropriate regulatory authority(ies) / institution(s) while granting such approval( [Showing first 8,000 characters — download PDF for full document]