Shareholders meeting

Email: account@arapl.co.in Website: www.arapl.co.in Affordable Robotic & Automation Limited CIN: L29299PN2010PLC135298 Date: September 08, 2026 To, To, The Manager Listing department The Manager Listing department BSE Limited NSE Limited Phiroze Jeejeebhoy Towers, “Exchange Plaza”, Dalal Street, Fort, Bandra – Kurla Complex, Mumbai – 400 001 Bandra (EAST), Mumbai – 400051 BSE SCRIP CODE: 541402 NSE SYMBOL: AFFORDABLE Subject: Notice of 17th Annual General Meeting (AGM) We are submitting herewith the Notice of 17th Annual general Meeting of the company schedule to be held on Wednesday, September 30, 2026 at 11:00 A.M. (IST) at the registered office of the Company situated at Village Wadki, Gat No. 1209, Taluka Haveli, Dist. Pune 412308. Further as per Section 108 of the Companies Act, 2013 read with Rule 20 of Companies (Management and Administration) Rules, 2014 and Regulation 44 of SEBI (LODR) Regulations, 2015, the Company is pleased to provide to its members facility to cast their vote(s) on the resolution set forth in the notice by electronic means (e-voting) also. The e-voting period commences on Sunday, September 27, 2026 (09.00 a.m. IST) and ends on Tuesday, September 29, 2026 (5.00 p.m. IST) (both days inclusive). During this Period, Members may cast their vote electronically. The e-voting module shall be disabled thereafter. The Facility for voting, through Ballot paper will also be made available at the meeting and members attending the meeting who have not already cast their vote can exercise their vote through Ballot paper at the Annual General Meeting. We request you to kindly take the above information on your records. Thank you. Yours faithfully For Affordable Robotic & Automation Limited Milind Padole Managing Director DIN: 02140324 Encl: As stated Address: Village Wadki, Gat No. 1209 Taluka Haveli, Dist. Pune, Pune, Maharashtra, India - 412308 Mobile: +91-7720018914 NOTICE OF 17TH ANNUAL GENERAL MEETING NOTICE NOTICE is hereby given that the Seventeenth Annual General Directors of the Company (“Board”), and considering the Meeting of Affordable Robotic & Automation Limited will be voluntary and irrevocable surrender of the stock options held on Wednesday, the 30th day of September, 2026 at granted under the ESOP Scheme 2021 by the respective 11.00 a.m. at the registered office of the Company situated option holders pursuant to their duly executed surrender at Village Wadki, Gat No. 1209, Taluka Haveli, Dist. Pune letters, the consent of the Members of the Company be 412308 to transact the following business: and is hereby accorded to terminate and close the ESOP Scheme 2021 with effect from the date of passing of this ORDINARY BUSINESS: Resolution, and consequently cancel and extinguish all stock options remaining outstanding under the ESOP 1. To receive, consider and adopt the Standalone Audited Scheme 2021 and validly surrendered by the respective Financial Statements of the Company for the financial option holders, in accordance with the terms of the year ended March 31, 2026, together with the Reports of ESOP Scheme 2021 and applicable law. the Board of Directors and Auditors thereon. RESOLVED FURTHER THAT upon such termination and 2. To receive, consider and adopt the Consolidated Audited closure of the ESOP Scheme 2021 and cancellation Financial Statements of the Company for the financial and extinguishment of the surrendered stock options, year ended March 31, 2026, together with the Auditors all rights, entitlements and benefits attached to such Reports thereon. surrendered stock options, including the right to vest 3. To appoint a Director in place of Mr. Manohar Padole or exercise such stock options and the right to receive (DIN: 02738236), who retires by rotation in terms of equity shares pursuant thereto, shall stand irrevocably Section 152(6) of the Companies Act 2013, and being extinguished, and the respective option holders shall eligible, offers himself for re-appointment. have no further right, title, interest or claim against the Company in respect of such surrendered stock options. SPECIAL BUSINESS: RESOLVED FURTHER THAT the Board and the NRC be 4. Approval For Termination of Employee Stock Option Plan and are hereby authorized to do all such acts, deeds, and Scheme 2021 (‘ESOP Scheme 2021’) things, as they may, in their absolute discretion deem necessary to the termination of ESOP Scheme 2021 To consider and if thought fit, to pass, with or without also to initiate all necessary actions for and to settle all modification(s), the following Resolution as a Special such questions, difficulties or doubts whatsoever that Resolution: may arise and take all such steps and decisions in this “ RESOLVED THAT pursuant to applicable provisions regard.” of the Employee Stock Option Scheme 2021 (“ESOP 5. Approval For Implementation of Employee Stock Option Scheme 2021”), and subject to the applicable provisions Plan Scheme 2026 (‘ESOP Scheme 2026’) of the Companies Act, 2013 and the rules made thereunder, the SEBI (Share Based Employee Benefits To consider and if thought fit, to pass, with or without and Sweat Equity) Regulations, 2021, as amended from modification(s), the following Resolution as a Special time to time (“SEBI SBEB & SE Regulations”), the SEBI Resolution: (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended from time to time “ RESOLVED THAT pursuant to the provisions of (“SEBI LODR Regulations”), and other applicable laws, Section 62(1)(b) and other applicable provisions, if regulations, circulars, notifications, directions and any, of the Companies Act, 2013 read with Rule 12 of guidelines, and pursuant to the recommendation of the Companies (Share Capital and Debentures) Rules, the Nomination and Remuneration Committee of the 2014 (including any circulars, notifications, statutory Company (“NRC”) and the approval of the Board of modification or re-enactment thereof for the time being 176| AUTOMATE. TRANSFORM. GROW. ANNUAL REPORT NOTICE 2025-26 in force) as amended from time to time (hereinafter “ RESOLVED FURTHER THAT in case of any corporate referred to as the Act), applicable provisions of the action(s) such as rights issues, bonus issues, merger Securities and Exchange Board of India (Share Based and sale of division or other re-organisation of capital Employee Benefits and Sweat Equity) Regulations, structure, merger and/or sale of division/ undertaking or 2021 (“SBEB & SE Regulations”), applicable provisions other re-organisation including preferential allotment of of the Securities and Exchange Board of India (Listing shares or qualified institutions placement, and others, Obligations and Disclosure Requirements) Regulations, if any, additional Stock Options of the Company are 2015 (including any amendments, modifications or granted/to be granted or equity shares are issued/to re-enactments thereof for the time being in force) be issued to the employees for the purpose of making (“SEBI Listing Regulations”), any other applicable a fair and reasonable adjustment to the Options issued rules, regulations, guidelines, notifications, circulars to them the Board/ Committee thereof be and is hereby and clarifications issued by the Government of India authorized to do all such acts, deeds, matters and (“GoI”), the Ministry of Corporate Affairs (“MCA”), things as it may deem fit in its absolute discretion and the Securities and Exchange Board of India (“SEBI”), as permitted under applicable laws so as to ensure that Stock Exchange and/or any other competent authority fair and equitable benefits under ESOP Scheme 2026 including any amendments, modifications or re- are passed to the employees of the Company and the enactments thereof for the time being in force, andin above ceiling in terms of number of equity shares/stock accordance with the provisions of the Memorandum options shall be deemed to be increased in proportion and Articles of Association of the Affordable Robotic to the [Showing first 8,000 characters — download PDF for full document]