Shareholders meeting

Date: 5th September, 2026 BSE Limited National Stock Exchange of India Limited Phiroze Jeejeebhoy Towers 5th Floor, Exchange Plaza, Dalal Street Bandra Kurla Complex, Bandra (East) Mumbai – 400001 Mumbai-400051 Scrip Code: 532847 Scrip Code: HILTON Dear Sir/Madam, Sub: Submission of Notice of 21st Annual General Meeting Pursuant to Regulation 30 of SEBI (Listing Obligation and Disclosure Requirement) Regulation, 2015, we hereby submit Notice of 21st Annual General Meeting (“AGM”) of Hilton Metal Forging Limited (“the Company”) to be held on Wednesday, 30th September, 2026 at 4.00 p.m. through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”). Kindly take the above on your record. Yours Faithfully, For Hilton Metal Forging Limited Mr. Yuvraj Malhotra Chairman and Managing Director DIN: 00225156 Encl as above HILTON METAL FORGING LTD. HILTON METAL FORGING LIMITED CIN: L28900MH2005PLC154986 Regd. Office: 303, Tanishka Commercial Co-op. Society Ltd, Akurli Road, Kandivali East, Mumbai-400101 Email:secretarial@hiltonmetal.com; Tel No:022-4042 6565 NOTICE Notice is hereby given that the Twenty-First Annual General may be considered necessary, desirable or expedient to give Meeting of the Members of Hilton Metal Forging Limited effect to this resolution.” will be held on Wednesday, 30th September, 2026 at 4.00 For and On Behalf of Board of Directors p.m. through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”) to transact the following business: Mr. Yuvraj Malhotra ORDINARY BUSINESS: Chairman & Managing Director DIN: 00225156 Item No. 1: Adoption of Financial Statements To receive, consider and adopt the Audited Financial Registered office: Statements of the Company for the financial year ended 303, Tanishka Commercial Co-op. Society Ltd, 31st March, 2026 together with the report of the Board of Akurli Road, Kandivali East, Mumbai-400101 Directors and Auditors Report thereon. Date: 14th August 2026 Item No. 2: Appointment of Director Place: Mumbai To appoint a Director in place of Mr. Vishal Jain (DIN: NOTES: 09512854), who retires by rotation and being eligible, offers 1. In accordance with the provisions of the Act, read himself for re-appointment. with the Rules made thereunder and General Circular SPECIAL BUSINESS: nos. 09/2024 dated 19th September, 2024, issued by the Ministry of Corporate Affairs (MCA) and Circular Item No.3: Ratification of remuneration payable to Cost SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated 3rd Auditor for the financial year 2026-27 October, 2024 issued by SEBI (hereinafter collectively To consider, and if thought it, to pass, with or without referred to as “the Circulars”), the Company will be modifications, the following resolution as an Ordinary conducting this Annual General Meeting (“AGM” or Resolution: “Meeting”) through Video Conferencing/Other Audio “RESOLVED THAT pursuant to the provisions of Section 148 Visual Means (“VC”/ “OAVM”). and other applicable provisions, if any of the Companies Act, 2. Pursuant to the provisions of the Act, a member entitled 2013 read with Companies (Audit and Auditors) Rules, 2014 to attend and vote at the AGM is entitled to appoint (including any statutory modification(s) or re-enactment a proxy to attend and vote on his/her behalf and the thereof for the time being in force), remuneration not proxy need not be a Member of the Company. Since exceeding ` 79000/- (Rupees Seventy Nine Thousand only) this AGM is being held through VC/OAVM pursuant per annum plus tax as applicable and reimbursement of actual to the MCA Circulars, physical attendance of members expenses, to be paid to Mr. Ritesh N Talati of M/s. V. J. Talati has been dispensed with. Accordingly, the facility for & Co., Cost Accountants (Firm Registration No. R00213), who appointment of proxies by the members will not be are appointed by the Board of Directors of the Company available for the AGM and hence the Proxy Form and (the ‘Board’ which expression shall be deemed to include Attendance Slip are not annexed to this Notice. any Committee thereof) as Cost Auditors of the Company to 3. Institutional / Corporate Shareholders (i.e. other conduct the Audit of the Cost records for the Financial Year than individuals/ HUF/ NRI etc.) are required to 2026-27, be and is hereby ratified and approved.” send a scanned copy (PDF/ JPG Format) of its Board “RESOLVED FURTHER THAT the Board, be and is hereby or governing body resolution / Authorization, etc. authorized to do all such acts, deeds, matters and things as authorizing its representative to attend the AGM AGM Notice 2025-26 1 HILTON METAL FORGING LTD. through VC/OAVM on its behalf and to vote through date of transfer to Unpaid Dividend Account of remote e-voting. The said Resolution / Authorization the Company, are liable to be transferred to the shall be sent to the Scrutinizer by email through its Investor Education and Protection Fund (“IEPF”). registered email address to csshreyahshah@gmail.com Further, all the shares in respect of which dividend with a copy marked to Company’s Registrar and Share has remained unclaimed for 7 consecutive years Transfer Agent (“RTA”) i.e. MUFG Intime India Private or more from the date of transfer to unpaid Limited (Formerly Link Intime India Private Limited) at dividend account shall also be transferred to IEPF mumbai@in.mpms.mufg.com Authority. In view of this, Members are requested to claim their dividends from the Company, if 4. The Members can join the AGM in the VC/OAVM any, within the stipulated timeline. mode 30 minutes before and after the scheduled time of the commencement of the Meeting by following b) The Members, whose unclaimed dividends/ the procedure mentioned in the Notice. The facility shares have been transferred to IEPF, may claim of participation at the AGM through VC/OAVM will the same by making an online application to the be made available for members on first come first IEPF Authority in web Form No. IEPF-5 available served basis. This will not include large Shareholders on www.iepf.gov.in. (Shareholders holding 2% or more shareholding), 11. The voting rights of members shall be in proportion Promoters, Institutional Investors, Directors, Key to their shareholding in the Company as on the cut-off Managerial Personnel, the Chairpersons of the Audit date of Wednesday, 23rd September, 2026. Committee, Nomination and Remuneration Committee 12. As per the provisions of Section 72 of the Act, the and Stakeholders Relationship Committee, Auditors facility for making nomination is available for the etc. who are allowed to attend the AGM without Members in respect of the shares held by them. restriction on account of first come first served basis. Members holding shares in single name are advised 5. Since the AGM will be held through VC/ OAVM, the to make nomination in respect of their shareholding. route map of the venue of the Meeting is not annexed Members holding shares in dematerialized form can to this Notice. lodge their nomination with their DP(s) and Member 6. The attendance of the Members attending the AGM holding shares in physical form are required to fill and through VC/OAVM will be counted for the purpose submit Form No. SH-13 (available on request) with of reckoning the quorum under Section 103 of the the Company’s RTA. If a member desires to opt out Companies Act, 2013. or cancel the earlier nomination and record a fresh nomination, he/ she may submit the same in Form. 7. An Explanatory Statement pursuant to Section 102 of ISR-3 or SH-14, as the case may be. the Companies Act, 2013 (“Act”), in respect of Special business(s) to be transacted at the AGM, is annexed 13. Members holding shares in dematerialized form hereto and forms part of this Notice. are requested to intimate any changes pertaining to their name, postal address, email address, telephone/ 8. The information required to be provided under mobile numbers, Permanent Account Number (PAN), Regulation 36(3) of SEBI (Listing Obliga [Showing first 8,000 characters — download PDF for full document]