Notice of the 42nd Annual General Meeting (AGM) of the Members of the Company

September 04, 2026 The Manager-Listing Department The Manager-Listing Department BSE Limited Metropolitan Stock Exchange of lndia Limited Phiroze Jeejeebhoy Towers, Vibgyor Towers, 4" Floor, Plot No. C-62, G-Block, Dalal Street, Mumbai - 400 001 Bandra-Kurla Complex, Bandra West, Mumbai 400098 Scrip Code: 540717 Symbol: PQIF Dear Sir/Madam, Subject: Notice of the 42nd Annual General Meeting (AGM) of the Members of the Company Please find enclosed herewith the Notice of the 42nd AGM of Polo Queen Industrial and Fintech Ltd scheduled to be held on Monday, September 28, 2026 at 3:00 P.M. (IST) through Video Conference/Other Audio-Visual Means. The said Notice forms part of the Annual Report and Annual Accounts of the Company for the Financial Year 2025-26. The Notice of the AGM is also available on the website of the Company at https://www.poloqueen.com/ The Notice of the AGM will be sent through electronic mode to the Members, who have registered their e-mail addresses with the Company/Depositories. Further, pursuant to Regulation 36(1)(b) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Company is also sending a letter to those shareholders whose e-mail addresses are not registered with the Company/RTA/Depositories, providing them a web-link. This is submitted pursuant to Regulation 30 read with Part A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended. Kindly take the above information on record. Thanking you, For Polo Queen Industrial and Fintech Ltd Prabhas Jiwanram Sanghai Director & Chief Financial Officer DIN: 00302947 42nd ANNUAL REPORT NOTICE POLO QUEEN INDUSTRIAL AND FINTECH LIMITED NOTICE is hereby given that the Forty Second Annual for the financial year ended March 31, 2026, together General Meeting (“AGM”) of the Members of Polo Queen with the Reports of the Board of Directors and Industrial and Fintech Limited will be held on Monday, Auditors thereon. September 28, 2026 at 3.00 p.m. (IST) through Video 2. To appoint a Director in place of Mr. Natwarlal Gaur Conference (“VC”)/Other Audio-Visual Means (“OAVM”), (DIN: 06945450), who retires by rotation and being to transact the following business: eligible, offers himself for re-appointment. ORDINARY BUSINESS: 3. To appoint a Director in place of Mr. Umesh Kumar 1. To receive, consider and adopt the Audited Agarwalla (DIN: 00231799), who retires by rotation Standalone and Consolidated Financial Statements and being eligible, offers himself for re-appointment. Place : Mumbai Date : August 10, 2026 304, A to Z Industrial Estate, By the Order of the Board of Directors Ganpatrao Kadam Marg, Lower Parel, Mumbai- 400 013. Polo Queen Industrial and Fintech Limited CIN: L72200MH1984PLC094539 Sd/- Tel: 022 45370000/66615900 PRABHAS JIWANRAM SANGHAI E-mail: secretarial@poloqueen.com Executive Director and Chief Financial Officer Website: www.poloqueen.com DIN: 00302947 42nd ANNUAL REPORT NOTICE POLO QUEEN INDUSTRIAL AND FINTECH LIMITED NOTES FOR SHAREHOLDERS' ATTENTION: electronic means, as the authorized e-Voting's agency. The facility of casting votes by a member 1. Since there is no Special Business to be transacted using remote e-voting as well as the e-voting system at the Annual General Meeting, the Explanatory on the date of the AGM will be provided by NSDL. Statement pursuant to Section 102 of the Companies Act, 2013, the SEBI (Listing Obligations 4. The Members can join the AGM in the VC/OAVM and Disclosure Requirements) Regulations, 2015 mode 30 minutes before and 15 minutes after the (SEBI Listing Regulation), and Secretarial scheduled time of the commencement of the Meeting Standard-2 on General Meetings (SS-2) is not by following the procedure mentioned in the Notice. applicable. The facility of participation at the AGM through VC/OAVM will be made available to at least 1000 2. The Ministry of Corporate Affairs ("MCA"), inter alia, members on first come first served basisas per the vide its General Circular No(s). 14/2020 dated April MCA Circulars. This will not include large 8, 2020, 17/2020 dated April 13, 2020, 20/2020 Shareholders (Shareholders holding 2% or more dated May 5, 2020, 02/2022 dated May 5, 2022 and shareholding), Promoters, Institutional Investors, subsequent circulars issued in this regard, the Directors, Key Managerial Personnel, the latest being General Circular No. 03/2025 dated Chairpersons of the Audit Committee, Nomination September 22, 2025 (collectively referred to as "MCA and Remuneration Committee and Stakeholders Circulars"), has permitted the holding of the AGM Relationship Committee, Auditors etc. who are through Video Conferencing ("VC") or through Other allowed to attend the AGM without restriction on Audio-Visual Means ("OAVM"), without the physical account of first come first served basis. The detailed presence of the Members at a common venue. instructions for joining the meeting through Further, the Securities and Exchange Board of India VC/OAVM form part of the Notes to this Notice. ("SEBI"), vide Regulations 36(1) and 44(4) of the 5. The Company has enabled the Members to SEBI Listing Regulations have provided relaxations participate at the 42nd AGM through the VC facility from compliance with certain provisions of the SEBI provided by NSDL, by using their remote e-voting Listing Regulations relating to the sending of Annual login credentials and selecting the EVEN (e-Voting Report to members who have registered their email Event Number) for Company's AGM. The address(es) with the Company or with any instructions for participation by Members are given depository and the requirement to send proxy forms in the subsequent paragraphs. The participation at where AGM is held though electronic mode. the AGM through VC shall be allowed on a first- In compliance with the applicable provisions of the come-first-served basis. Act, the Listing Regulations and MCA Circulars, the 6. In addition to the above, the proceedings of the 42nd 42nd AGM of the Company is being held through AGM will be web-cast live for all the shareholders as VC/OAVM on Monday, September 28, 2026 at 3.00 on the cut-off date i.e. Monday, September 21, 2026. p.m. (IST). The proceedings of the AGM will be The shareholders can visit www.nsdl.co.in and login conducted at the Registered Office of the Company through existing user id and password to watch the at 304, A to Z Industrial Estate, Ganpatrao Kadam live proceedings of the 42nd AGM on Monday, Marg, Lower Parel, Mumbai- 400 013 ("Deemed September 28, 2026 from 3.00 p.m. IST onwards. Venue") 7. As per the provisions under the MCA Circulars, 3. Pursuant to the provisions of the Acts and Members attending the 42nd AGM through VC shall Regulations, the Company is providing facility of be counted for the purpose of reckoning the quorum remote e-voting to its Members in respect of the under Section 103 of the Act. business to be transacted at the AGM for this purpose, the Company has entered into an 8. The Company has provided the facility to Members agreement with National Securities Depository to exercise their right to vote by electronic means Limited (NSDL) for facilitating voting through both through remote e-voting and e-voting during 42nd ANNUAL REPORT NOTICE POLO QUEEN INDUSTRIAL AND FINTECH LIMITED the AGM. The process of remote e-voting with of shares held in electronic form with the Depository necessary user id and password is given in the through their Depository Participant(s) and in subsequent paragraphs. Such remote e-voting respect of shares held in physical form by writing to facility is in addition to voting that will take place at the Company's Registrar and Share Transfer Agent the 42nd AGM being held through VC. at service@satelitecorporate.com, Satellite Corporate Services Limited, (RTA), Office No. A- 9. Members joining the meeting through VC, who have 106/107, Dattani Plaza, East West Compound, not already cast their vote b [Showing first 8,000 characters — download PDF for full document]