Shareholders meeting

Proceedings of 30th Annual General Meeting of Sumit Woods Limited The 30th Annual General Meeting (“the Meeting or 30th AGM”) of the Members of Sumit Woods Limited (“the Company”) was held on Thursday, September 03, 2026, through Video Conferencing (“VC”)/Other Audio-Visual Means (“OAVM”) pursuant to General Circular No. 14/2020 dated April 08, 2020 and subsequent circulars issued in this regard with the latest one being General Circular No. 03/2025 dated September 22, 2025 (collectively referred to as ‘MCA Circulars’), SEBI Circular No. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated May 12, 2020 and subsequent circulars issued in this regard and latest one being SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 03, 2024, issued by the SEBI (collectively ‘SEBI Circulars’), and in compliance with the provisions of the Companies Act, 2013 (“Act”) and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”). The meeting was scheduled and commenced at 03.00 p.m. Mr. Vineshkumar Singhal, Chairman of the Board of Directors, chaired the proceedings of the 30th AGM of the Company. Directors and KMPs in attendance: All the Directors were present. Other Representatives: Mr. Vijay Yadav, Partner of AVS & Associates, Practicing Company Secretary, Secretarial Auditor of the Company & Scrutinizer of 30th AGM, joined the meeting through VC from the registered office of the Company. Mr. Vishnukant Kabra, M/s. SSRV & Associates Statutory Auditor of the Company, also attended the meeting through Video-Conferencing. Proceedings in Brief: Mr. Vineshkumar Singhal, the Chairperson of the Board, chaired the Meeting and welcomed the members of the Company. Thereafter, he confirmed requisite quorum as prescribed under the Companies Act, 2013 being present, and called the Meeting in order. All the Directors were present. The Chairman informed that the Ministry of Corporate Affairs (MCA) and Securities and Exchange Board of India (SEBI), vide their circulars have allowed companies to hold AGM through VC/OAVM without physical presence of Members at a common venue. Hence, the meeting is being held through Video Conferencing in compliance with the Companies Act, 2013, read with notifications, circulars and guidelines issued by the MCA and SEBI. He further informed that the Company has taken the requisite steps to enable the members to participate and vote on the items mentioned in the Notice of the AGM, being considered at this AGM and live webcast of the proceedings of the meeting was also available at National Securities Depository Limited (NSDL) website. Thereafter, Ms. Rekha Bagda, Company Secretary and Compliance Officer, explained the procedure of the meeting and voting process. She further informed that as per Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 and Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015, Company had provided the remote e-voting facility to the members of the Company for all the resolutions set forth in the Notice of the AGM. The remote e-voting, as mentioned in the notice of the AGM, had been conducted from 9:00 A.M., Monday, August 31, 2026 to 5:00 P.M. Tuesday, September 02, 2026. The facility for voting through e-voting system was made available for 15 minutes during the Meeting for Members who did not cast their vote prior to the meeting. Further, she informed the Members that the documents referred to in the Notice of the AGM were available for inspection on request. Mr. Vijay Yadav, Partner of M/s. AVS & Associates, Practicing Company Secretaries, has been appointed as Scrutinizer to conduct the e-voting process in fair and transparent manner. Mr. Bhushan Subodh Nemlekar and Mr. Mitaram Ramlal Jangid addressed the members and gave the overview of financial and operational performance of the Company for the financial year ended 31st March, 2026 and future prospects of the Company. Thereafter, the following business items as per Notice of the AGM were briefed the shareholders: Ordinary Business: 1. To adopt the Standalone and Consolidated financial statements of the company for the financial year ended March 31, 2026 together with the reports of the Board of Directors and Auditors thereon by way of Ordinary Resolution; 2. Declaration of Final Dividend on Equity Shares for the financial year ended March 31, 2026, by way of Ordinary Resolution; and 3. To Appoint a Director in place of Mrs. Kavita Bhushan Nemlekar (DIN: 02067121), who retires by rotation and being eligible, offers herself for Re-Appointment, by way of Ordinary Resolution Special Resolution: 4. Re-appointment of Mr. Vineshkumar Singhal (DIN: 08956256) as a Non-Executive Independent Director, by way of Special Resolution. Ms. Rekha Bagda then requested members to raise their queries on the agenda items as set out in the Notice convening the 30th AGM of the Company. Several shareholder speakers spoke/raised queries on the financial statement, business operations and other relevant matters. Necessary clarifications/responses were provided to the members by Mr. Mitaram Ramlal Jangid, Managing Director and Mr. Bhushan Nemlekar, Whole-Time Director of the Company. After that, Mr. Vineshkumar Singhal, Chairman, then informed the members about the following: E-voting on the NDSL platform would continue for another 15 minutes to enable the members to cast their votes who have not cast their votes through remote e-voting; The Board of Directors has appointed Mr. Vijay Yadav, Practicing Company Secretary, as a Scrutinizer for scrutiny of the votes cast through the remote e-voting platform and electronic voting at the 30th AGM. E-voting results along with the Scrutinizer's Report would be announced within 2 working days from the conclusion of the meeting and the same would be intimated to the Stock Exchanges and also be uploaded on the website of the Company. Authorization to Ms. Rekha Bagda, Company Secretary of the Company, to receive the Scrutinizer Report from the Scrutinizer and declare the results of the 30th AGM. Ms. Rekha Bagda, thereafter, thanked all the members for their participation at the 30th AGM. The meeting concluded at 03:26 p.m. (excluding the 15-minute period kept open for e-voting during the 30th AGM, in accordance with the applicable MCA Circulars). This is for your information and record.