Shareholders meeting

NILA SPACES LIMITED NSL/CS/2026/Se Date: September 03, 2026 To, To, The Department of Corporate Services The Listing Department BSE Limited National Stock Exchange of India Limited Phirozee Jeeieebhoy Towers, Exchange Plaza, C/1, Block G, Dalal Street, Bandra-Kurla Complex, Bandra (E), Mumbai- 400 001 Mumbai - 400 051 Scrip Code: 542231 Scrip Symbol: NILASPACES Dear Sir, Subiect: Intimation of 26th Annual General Meeting (,,AGM,,). Book Closure and E-voting Period and Other Information Annual General Meeting [AGM): The 26d'AGM ofthe Members of Nila Spaces Limited will be held on Tuesday, september 29,2026 at 11:30 a.m. through video conferencing [vc) or other Audit Visual Means (oAVM) wirhout the physical presence of members at a common venue. Book Closure: The Register of Members and Share Transfer Register of the company shall remain closed from september 23, 2026 to september 29,2026 (both days rnclusive,) for the purpose of26th AGM. E Voting and Cut-off Datel The Company is offering facility to the members to cast their vote electronically through Remote e- voting prior to and e-voting during the AGM provided by National Securities Deposiiory Limited INSDLJ through their platform i.e. www.evoting.nsdl.com. The cut-off date for determining the eligibility ofmembers to vote through Remote e-Voting and e-voting during the AGM is september 22, 2026' The voting rights ofthe members shall be in proportion to their sharJholding in the iaid up share capital ofthe Company as on the cut-offdate being Sep tember ZZ,2026 The remote e-voting commences on September 24, 2026 at 09:00 a,m, and will end on september zg, 2026 at 05:00 p.m. A copy of the Notice of the 26th AGM to be held through vC/OAVM is enclosed herewith for the necessary compliance by the exchange. The above submission may please be considered as due compliance of respective provisions of the companies Act, 2013 and sEBI (Listing obligations and Disclosuie RequiremenlsJ Reguiations 2015. Thanking you, Yours faithfully, For, Nila Spaces Limited Gopi Dave Company Secretary Encl: a/a Address : 1" Floor, Sambhaav House, Opp. Chief Justice's Bungalow, Bodakdev, Ahmedabad-38001 5. P: +91 79 4003 6817 / 18,2647 0258 lE: info@nilaspaces.com LW: www. nilaspaces. com lClN : t45100GJ2000P1C083204 NILA SPACES LIMITED CIN: L45100GJ2000PLC083204 Registered Office: First Floor, Sambhaav House; Opp: Chief Justice’s Bungalow; Bodakdev, Ahmedabad- 380015 Phone: 079 40036817/18; Email: secretarial@nilaspaces.com Website: www.nilaspaces.com NOTICE OF 26th ANNUAL GENERAL MEETING (“AGM”) OF NILA SPACES LIMITED NOTICE IS HEREBY GIVEN THAT THE 26th AGM OF THE MEMBERS OF NILA SPACES LIMITED WILL BE HELD ON TUESDAY, 29 SEPTEMBER 2026 AT 11:30 A.M. THROUGH VIDEO CONFERENCING (VC) / OTHER AUDIO-VISUAL MEANS (OAVM) TO TRANSACT THE FOLLOWING BUSINESSES: ORDINARY BUSINESS: 1. To receive, consider and adopt the audited financial statements of the Company on standalone and consolidated basis for the financial year ended on 31 March 2026 together with the reports of the directors and auditors thereon. 2. To appoint a director in place of Mr. Anand Patel (DIN:07272892), who retires by rotation pursuant to the provisions of Section 152 of the Companies Act, 2013 and being eligible, offers himself for re-appointment SPECIAL BUSINESS: 3. To Ratify the Remuneration of Cost Auditor of the Company M/s Dalwadi & Associates: To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution. RESOLVED THAT pursuant to the provisions of Section 148(3) and other applicable provisions, if any, of the Companies Act, 2013 and Rule 14 of the Companies (Audit and Auditors) Rules, 2014 (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force), the remuneration payable to M/s Dalwadi & Associates, Cost Accountants at Ahmedabad (FRN. 000338) appointed by the Board of Directors of the Company to conduct the audit of the cost records of the Company for the financial year 2026-27, amounting to INR 65,000/- (Rupees Sixty-Five Thousand Only) per annum be and is hereby ratified and confirmed. 4. To approve appointment of Mr. Deep S Vadodaria (DIN: 01284293) as Chairman & Managing Director: To consider and if thought fit, to pass with or without modification(s), the following resolution as Special Resolution: RESOLVED THAT pursuant to provisions of Sections 196, 197 and 203 (including any statutory modification or re-enactment thereof for the time being in force) read with Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, in accordance with Schedule V of the Companies Act, 2013 and all other applicable provisions and pursuant to the recommendation of the Nomination and Remuneration Committee and approval of the Board of Directors, consent, permission and approval of the members of the Company be and is hereby accorded to the appointment of Mr. Deep S Vadodaria (DIN: 01284293), who fulfils the conditions prescribed under Schedule V of the Companies Act, 2013 as Chairman & Managing Director of the Company for a period of 3 (three) years with effect from 07 May 2026 on the terms, conditions and remuneration as set out below: a. Basic Salary payable monthly: maximum upto Rs. 10,00,000/- (Rupees Ten Lac Only) per month. b. The above maximum remuneration shall be separate and in addition to any remuneration, if any, being paid by subsidiaries of the Company. c. Period of Appointment: 3 (Three) years w.e.f. 07 May 2026. d. In the event of there being loss or inadequacy of profit for any financial year, the aforesaid him in terms of the provisions of Schedule V of the Companies Act, 2013. e. Mr. Deep Vadodaria shall also be entitled for the reimbursement of actual entertainment, travelling, boarding, and lodging expenses, telephone and mobile expenses, conveyance incurred by him in connection with the Company’s business and such other benefit, amenities and other privileges as may be, from time to time, available to the other Senior Managerial Personnel of the Company. f. Mr. Deep Vadodaria shall, subject to the supervision and control of the Board of Directors, carry out such duties as may be entrusted to him from time to time by the Board of Directors of the Company. g. Mr. Deep Vadodaria will be entitled to leave according to the Company’s leave rules. h. The terms and conditions of the said appointment may be altered or varied from time to time by the Board of Directors, as it may deem fit and proper, in accordance with the Schedule V of the Companies Act, 2013 as amended from time to time. RESOLVED FURTHER THAT the Board of Directors of the Company including its committee/s, be and are hereby authorized to do all such acts, deeds, matters and things as may be necessary to give effect to this resolution. 5. To approve re-appointment of Mr. Prashant H. Sarkhedi (DIN: 00417386) as Whole Time Director (Director Finance): To consider and if thought fit, to pass with or without modification(s), the following resolution as Special Resolution: RESOLVED THAT pursuant to provisions of Sections 196, 197 and 203 (including any statutory modification or re-enactment thereof for the time being in force) read with Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, in accordance with Schedule V of the Companies Act, 2013 and all other applicable provisions and pursuant to the recommendation of the Nomination and Remuneration Committee and approval of the Board of Directors, consent, permission and approval of the members of the Company be and is hereby accorded to the re-appointment of Mr. Prashant H. Sarkhedi (DIN: 00417386), who fulfils the conditions prescribed under Schedule V of the Companies Act, 2013 as Whole Time Director (Director Finance) of the Company for a period of 3 (three) years liable to retire by rotation, on the terms, conditions and remuneration as set out below: a. Basic Salary payable monthly: maxi [Showing first 8,000 characters — download PDF for full document]