Annual Report of Kilburn Office Automation Limited for the FY 2024-25

KILBURN OFFICE AUTOMATION LIMITED CIN: L27106WB1980PLC033140 Registered Office: – Vasundhara Building, 2nd Floor Space No. 5 And 6, 2/7, Sarat Bose Road, Kolkata, West Bengal-700017 Email Id: kilburncompliance@gmail.com December 9, 2025 The BSE Limited, Department of Corporate Service, P.J. Towers, Dalal Street, Fort, Mumbai-400 001 Script Code: 523218 Dear Sir/Madam, Subject: Notice of the 44th Annual General Meeting (‘AGM’) and Annual Report of the Company for the Financial Year 2024-25 We forward herewith the Notice of the 44th AGM of the Company scheduled to be held on Wednesday, December 31, 2025 at 4.00 P.M. (IST) through video conferencing mode, which shall be deemed to be held at the registered ofPice of the Company situated at Vasundhara Building, 2nd Floor Space No. 5 And 6, 2/7, Sarat Bose Road, Kolkata, West Bengal-700017 along with the Annual Report for the Financial year 2024-25. This is for your information and records. Thanking you, For Kilburn OfTice Automation Limited, Mitali Mittal Company Secretary M. No.: A25762 Encl.: As above KILBURN OFFICE AUTOMATION LIMITED CIN: L27106WB1980PLC033140 Registered Office: – Vasundhara Building, 2nd Floor Space No. 5 And 6, 2/7, Sarat Bose Road, Kolkata, West Bengal-700017 Email Id: kilburncompliance@gmail.com NOTICE OF THE 44th ANNUAL GENERAL MEETING Notice is hereby given that the 44th Annual General Meeting Companies Act, 2013, and the Rules made thereunder (including (“AGM”) of the Members of Kilburn Office Automation Limited any statutory modification(s) or re-enactment(s) thereof for the (“the Company”) will be held on Wednesday, the 31st day of time being in force), and pursuant to the recommendation of the December 2025, at 04:00 P.M., through Video Conferencing Nomination and Remuneration Committee and the approval of (“VC”) / Other Audio-Visual Means (“OAVM”), in compliance the Board of Directors, Mr. Gaurav Kasat (DIN: 08486191) be and with the applicable provisions of the Companies Act, 2013 is hereby appointed as the Whole Time Director of the Company and the rules made thereunder, to transact the following for a period of five (5) years commencing from January 3, 2025, business: liable to retire by rotation, on the terms and conditions (including remuneration, if any) as approved by the Board. ORDINARY BUSINESS: RESOLVED FURTHER THAT the Board of Directors (including its Committees) be and is hereby authorised to alter or vary the 1. To receive, consider and adopt the audited financial terms and conditions of his appointment within the limits statements of the Company for the financial year ended prescribed under the Act and to do all such acts, deeds, and March 31, 2025, and the reports of the Board of Directors (‘the things as may be necessary to give effect to this resolution.” Board’) and auditors thereon To consider and if thought fit, to pass the following resolution as 5. Appointment of Ms. Neha Punit Agrawal as Independent an Ordinary Resolution: Woman Director To consider and if thought fit, to pass the following resolution as “RESOLVED THAT the audited financial statements of the an Ordinary Resolution: Company for the financial year ended March 31, 2025, together with the reports of the Board of Directors and Auditors thereon, “RESOLVED THAT pursuant to Sections 149, 150, 152, Schedule be and are hereby approved and adopted.” IV and other applicable provisions of the Companies Act, 2013, and the Rules made thereunder and the SEBI (Listing Obligations 2. Re-appointment of Mr. Yogesh Ramniwas Mandhani (DIN: and Disclosure Requirements) Regulations, 2015, (including any 01691583) statutory modification(s) or re-enactment(s) thereof for the time To consider and if thought fit, to pass the following resolution as being in force), and based on the recommendation of the an Ordinary Resolution: Nomination and Remuneration Committee, approval of the Members be and is hereby accorded for the appointment of Ms. Neha Punit Agrawal (DIN: 02331456) as an Independent Director “RESOLVED THAT pursuant to the provisions of Section 152 and of the Company, not liable to retire by rotation, for a fixed term of other applicable provisions of the Companies Act, 2013 and the five (5) consecutive years, effective from the date of this Annual Articles of Association of the Company, Mr. Yogesh Ramniwas General Meeting. Mandhani (DIN: 01691583), Non-Executive Director, who retires by rotation at this Annual General Meeting and being eligible, RESOLVED FURTHER THAT the Board of Directors be and is offers himself for re-appointment, be and is hereby re-appointed hereby authorised to do all acts and things necessary to give as a Director of the Company, liable to retire by rotation.” effect to this resolution.” 3. Re-appointment of Mr. Dipesh Nandkishorji Mandhani 6. Appointment of Ms. Pratiksha Rathi as Independent (DIN: 06753263) Director To consider and if thought fit, to pass the following resolution as To consider and if thought fit, to pass the following resolution as an Ordinary Resolution: an Ordinary Resolution: “RESOLVED THAT pursuant to the provisions of Section 152 and “RESOLVED THAT pursuant to Sections 149, 150, 152, Schedule other applicable provisions of the Companies Act, 2013 and the IV and other applicable provisions of the Companies Act, 2013, Articles of Association of the Company, Mr. Dipesh Nandkishorji and the Rules made thereunder the SEBI (Listing Obligations and Mandhani (DIN: 06753263), Non-Executive Director, who retires Disclosure Requirements) Regulations, 2015 (including any by rotation at this Annual General Meeting and being eligible, statutory modification(s) or re-enactment(s) thereof for the time offers himself for re-appointment, be and is hereby re-appointed being in force), and based on the recommendation of the as a Director of the Company, liable to retire by rotation.” Nomination and Remuneration Committee, approval of the Members be and is hereby accorded for the appointment of Ms. 4. Appointment of Mr. Gaurav Kasat as Whole Time Director Pratiksha Rathi (DIN: 10849501) as an Independent Director, not To consider and if thought fit, to pass the following resolution as liable to retire by rotation, for a term of five (5) consecutive years, an Ordinary Resolution: effective from the date of this Annual General Meeting. “RESOLVED THAT pursuant to the provisions of Sections 152, 196, 197, 203, Schedule V and other applicable provisions of the RESOLVED FURTHER THAT the Board of Directors be and is “RESOLVED THAT pursuant to the provisions of Section 204 of hereby authorised to do all such acts, deeds and things as may the Companies Act, 2013 and Regulation 24A of SEBI (Listing be required to give effect to this resolution.” Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI LODR”), and based on the recommendation of the Audit Committee and the Board of Directors, the appointment of 7. Ratification of Appointment of Statutory Auditors to fill Prakul & Kuwnarpreet LLP, Company Secretaries, having Firm Casual Vacancy Registration No. L2021DE010500, as the Secretarial Auditors of To consider and if thought fit, pass with or without the Company, be and is hereby approved for a term of five (5) modification(s), the following resolution as an Ordinary consecutive years, to conduct the Secretarial Audit from FY Resolution: 2025-26 to FY 2029-30, at such remuneration as may be determined by the Board in consultation with the Secretarial “RESOLVED THAT pursuant to the provisions of Section 139(8) Auditor. and other applicable provisions, if any, of the Companies Act, 2013, read with the Companies (Audit and Auditors) Rules, 2014 RESOLVED FURTHER THAT the Board of Directors be authorised (including any statutory modification(s) or re-enactment(s) to do all acts, deeds, matters and things necessary to give effect thereof for the time being in force), and based on the to this resolution.” recommendations of the Audit Committee and the Board of Directors, the [Showing first 8,000 characters — download PDF for full document]