Notice of 40th Annual General Meeting

PUNCTUAL TRADING LIMITED Regd. Off.: 102, Floor - 10, Plot - 220, Maker Chamber VI, Jamnalal Bajaj Marg, Nariman Point, Nariman Point, Mumbai, Mumbai, Maharashtra, India, 400021 Tel. No. : 022-4962 2754 Email add : punctualtradingltd@gmail.com CIN : L67120MH1986PLC039919 1st September 2026 BSE Limited The Corporate Relationship Department P.J. Towers, 1st Floor, Dalal Street, Mumbai – 400 001 Scrip Code: 512461 Subject: Regulation 30 of SEBI {LO & DR) Regulations, 2015. Ref: Notice of 40th Annual General Meeting ---------------------------------------------------------------------------------------------------------- Please find enclosed the Notice of 40th Annual General Meeting of the members of the Company scheduled to be held on Wednesday, 23rd September 2026 at 02.30 p.m. Kindly acknowledge receipt. Thanking you, Yours faithfully For Punctual Trading Limited Deepa Bhavsar Director (DIN 07167937) NOTICE ALL MEMBERS OF PUNCTUAL TRADING LIMITED NOTICE is hereby given that the FORTIETH (40TH) ANNUAL GENERAL MEETING of PUNCTUAL TRADING LIMITED, will be held on Wednesday, 23rd September 2026, at 02.30 p.m. at the Registered Office of the Company at 102, Floor - 10, Plot - 220, Maker Chamber VI, Jamnalal Bajaj Marg, Nariman Point, Mumbai, 400021, to transact the following business: ORDINARY BUSINESS: 1. TO RECEIVE, CONSIDER AND ADOPT THE AUDITED FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR 2025-26 AND THE REPORTS OF THE BOARD OF DIRECTORS AND THE AUDITOR THEREON. To consider and if thought fit, to pass with or without modification, the following resolution as an Ordinary Resolution: “RESOLVED THAT the Audited financial statements of the Company for the financial year ended March 31, 2026, along with the reports of the Board of Directors and Auditors thereon, be and are hereby considered, approved and adopted.” 2. TO APPOINT A DIRECTOR IN PLACE OF MRS. DEEPA BHAVSAR (DIN:07167937), WHO RETIRES BY ROTATION IN TERMS OF SECTION 152(6) OF THE COMPANIES ACT, 2013 AND BEING ELIGIBLE, OFFERS HERSELF FOR RE-APPOINTMENT. To consider and if thought fit, to pass with or without modification, the following resolution as an Ordinary Resolution: “RESOLVED THAT Mrs. Deepa Bhavsar (DIN:07167937), whose period of office is liable to determination by retirement of Directors by rotation, and who has offered herself for re- appointment, be and is hereby re-appointed as a Director of the Company, whose period of office is liable to determination by retirement of directors by rotation” By Order of the Board For PUNCTUAL TRADING LIMITED Sd/- Deepak Ramchandra Pawar WHOLE TIME DIRECTOR (DIN: 08088083) Place: Mumbai Date: 1st September 2026 Registered Office : 102, Floor - 10, Plot - 220, Maker Chamber VI, Jamnalal Bajaj Marg, Nariman Point, Mumbai, 400021 CIN: L67120MH1986PLC039919 Notes: 1. A member entitled to attend and vote on his/her behalf at the meeting is entitled to appoint a proxy to attend and vote (only on poll) instead of himself and the proxy need not be a member of the company. The duly completed and signed proxy form should reach the registered office of the Company, not less than forty-eight hours before the scheduled time of the annual general meeting. A person can act as a proxy on behalf of members not exceeding fifty and holding in the aggregate not more than ten percent of the total share capital of the company carrying voting rights. A member holding more than ten percent of the total share capital of the company carrying voting rights may appoint a single person as proxy for any other person or shareholder. 2. Corporate Members: Corporate Members intending to send their authorized representatives are requested to send a duly certified copy of the Board Resolution authorizing the representatives to attend and vote at the Annual General Meeting. 3. In terms of clause 1.2.5 of Secretarial Standards on General Meeting and Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, a brief resume of the directors proposed to be appointed/ reappointed at the meeting is enclosed. 4. Pursuant to Section 91 of the Companies Act, 2013, the register of members and share transfer books will remain closed from Thursday, 17th September 2026 to Wednesday 23rd September 2026 (both days inclusive). 5. The Register of Contracts or Arrangements in which Directors are interested, maintained under Section 189 of the Companies Act, 2013, will be available for inspection by the members at the Annual General Meeting. 6. Members who have not registered their e-mail addresses so far are requested to register their e-mail ID with RTA of the Company / Depository Participant(s) for receiving all communication including Annual Report, Notices, Circulars etc. from the Company electronically. 7. Members holding shares in physical form are requested to notify change in address, bank mandate and bank particulars for printing on the dividend warrants, if any, under their signatures to MUFG Intime India Private Limited (Formerly Link Intime India Private Limited), C-101, 247 Park, LBS Marg, Vikhroli West, Mumbai, Maharashtra, 400083. 8. Nomination facility: Members can avail the facility of nomination in respect of shares held by them in physical form in accordance with the provisions of Section 72 of the Act. Members desiring to avail this facility may send their nomination in the prescribed Form No. SH - 13 duly filled in to RTA. The prescribed Form can be obtained from RTA. Members holding shares in electronic form may contact their Depository Participants for availing this facility. 9. Pursuant to section 152 of the Companies Act, 2013, Mrs. Deepa Bhavsar (DIN 07167937), who retires by rotation and being eligible, offers herself for re-appointment. She is not disqualified from being appointed as Director in terms of section 164 of the Companies Act, 2013. Other than Mrs. Deepa Bhavsar no one is interested in the resolution set out at item no.2 of the notice. No other Director / Key Managerial Personnel / their relative is in any way, considered concerned or interested, financially or otherwise in this resolution, except as a member of the Company. The Nomination and Remuneration Committee and the Board commends the Ordinary Resolution set out at item No.2 of the Notice for approval by the members. 10. Brief resume of all the Directors who are proposed to be appointed/re-appointed, nature of their expertise in specific functional areas , names of other companies in which they hold Directorships and memberships/chairmanships of committees of the Board , shareholdings and relationships between Directors inter-seas required to be provided pursuant to Regulation 36(3) of the Listing Regulations and the Secretarial Standard-2 on General Meetings issued by the Institute of Company Secretaries of India are given as an Annexure to this Notice. 11. Transfer of shares permitted in demat form only: In terms of Regulation 40 of SEBI LODR, effective 1st April, 2019, except in case of transmission or transposition of securities, requests for effecting transfer of securities shall not be processed unless the securities are held in the dematerialized form with a depository. In view of this and to eliminate all risks associated with physical shares and for ease of portfolio management, all shareholders holding shares in physical form are requested to demat their shares at the earliest. 12. SEBI has mandated submission of Permanent Account Number (PAN) and Bank Account details by every participant in securities market. The members who are yet to update their PAN and/or Bank Account details are requested to update the same at the earliest by submitting requisite details and documents to the Company / RTA. Members holding shares in physical form can submit the same to the Company / RTA and members holding shares in electronic form to their Depository Participants. 13. In compliance with provisions of Regulation 44 of Securities and Exchange Board of India [Showing first 8,000 characters — download PDF for full document]